HMIS in BLOOD BANKS

Presented by Dr.Priyanka R.Phonde.

INTRODUCTION

. PROJECT CONCEPTUALIZATION• HMIS project is conceptualized by the department of health

&family welfare to ensure the quality health care by IT application in such a manner so has to provides of standard clinical &diagnostic protocols , hospital management tools and integration of management information at the state level so as to ensure online review & monitoring.

• This is aimed at management of vital patient records, analysis of the critical health related data so as to provide an updated planning & policy tool towards provision of quality heath services.

OBJECTIVES

• 1. To provide access to quality health care.• 2. To create Electronic medical records.• 3. To improve clinical & diagnostic services.• 4. To provide early alerts on disease trends & Cause of deaths as

per International codes for Disease surveillance and rapid action.• 5. To get integrated state-level holistic view of the resource

utilization.• 6. To monitor identified indicators and to get comparison of

efficiency and performance among hospitals.• 7. To provide evidence based effective and responsive hospital

management.• 8. To provide tools for effective health policy making &planning.

HMIS Benefits:

• HMIS enables hospitals and doctors to better serve their patients.

• Improved quality of patient care• Increased nursing productivity• Reducing the time spent by staff filling out forms or

critical tasks• Better quality of care, procedures and service to

Patients.• Control over the costs incurred by diagnosis-related

groups.

Modules of Hospital Management System

• Registration and Enquiry Management• Appointment & Queue Management• EMR (Electronic Medical Record)• Casualty & Emergency Management• In-patient A-D-T (Admission-Discharge-Transfer)• Pharmacy Management• Laboratory Information System• Radiology and Nuclear Medicine• PACS Radiology• Operation Theatres Management• Nursing & Ward Management• Blood Bank Management• Service Order Processing• Ambulance Services Management• Bed Census Management

• Quality Assurance• Stores and Inventory Management• Billing and Financial Accounting• TPA and Insurance Management• Patient Referral System• HR and Payroll Management• Duty Roster Management• Physiotherapy and Rehabilitation• Dietary Management• CSSD (Central Sterile and Supply Department)• House Keeping and Laundry Management• Bio-Medical Waste Management• MIS (Management Information System)• Telemedicine

Blood Bank Management

• Blood Bank Management module supports all the functionalities of Blood Bank such as receiving requisitions for blood and issuing blood and blood products. It also helps monitor the blood collection and blood transfusion process and records the details of the process. It provides provision to record the donor or recipient reactions. This module helps you manages the storage of blood and blood items and also helps you maintain the stock.

Features of Blood Bank Management Software

• Generating reports on Stocks-Blood Group wise, Area wise and Expiry date wise.• Donor Database-Blood Group wise and Area wise• Maintain and update Unique Donor Identifications.• Complete Key Consumables Inventory Management.• Track and maintain all the Donor Types-Voluntary, Exchange and Directed• Improve the Effectiveness and efficiency of Blood Bank-Faster Response Time and Better Control• Accurate database/Record Management.• Blood Cross Match and Result Storage Facility.• Digital Record archival backup and restoring facility-Better House keeping and Record Maintenance.• Rejected Donor Database for Donor Control and Identification-Blood Transfusion related disease control and

prevention• Searched Facility for Destroyed and Expired Blood• Comprehensive Donor database with Search Facility.• Unique Donor Id and Patient record Id for managing future list.• Improve Blood Bank processes by providing efficient and continuous software support.

Registration & ManagementThe primary responsibility of this system is to register

both types of donors regular as well as Apheresis and to collect their detail information. The system records :-

• Donor details and particulars• Demographic details• Donation history• Blood group details• Blood disorders• Award recognition• On-line database of donors detailing• blood type, antigen profile, most recent donation

date and comments• On-line donor recruitment phone lists and letters• Donor appointment scheduling• On-line donor medical history questionnaires• On-line donor cards and thank-you letters• Donor inquiries• Donor Statistics Report

Donor Management

• HMIS facilitates in recording, maintaining and managing various donor information like :-

• Donor personal details and particulars

• Past history of blood transfusion and tests results

• Donation count• Blood components to be

prepared and• Blood collection details

Blood Inventory Management

• This software module will record, maintain and manage following information regarding blood related stock details. It provides details on following:-

• Whole blood• Components of Blood• Maintenance and servicing details of the

stock equipments• Unit receiving• Test result entry• Unit inquiries, transfers.• Compatible blood type searches• Bar coding capabilities• Inventory controls• Automatic cancellation of product orders

and reserve units for discharged patients.

Clinical Management

• The system will be a central registry for collecting information regarding all hemophilia patients and other congenital bleeding disorders.

• The system will record information about the transfusion history, treatment of bleedingepisode and will monitor various aspects of hemophilia patents on regular basis.

• It also helps to track the complete history of the products being transfused to any patient. Further, expert consultation and awareness seminars can also be organized using video conferencing.

Mobile Management

• This system helps to manage and control mobile Blood-bank Campaign or Programs and serves as marketing information collector. Its web-based feature works on anytime and anywhere concept and helps to capture data from the various locations

Blood Component Production Management

• This system provides an interface to record and maintain blood components production details. It has a built-in stable multi-level quarantine system

FunctionsDonors data entry• Details of donors such as name, address, contact number and blood group are maintained in

the system through Donor Data Entry• The details can be printed as and when required. A mailing list from the available donor data

can be printed for correspondenceInvestigation Data Entry• Various tests details are stored in the system as per rules of the blood bank• Maintains data of tests• Tests data details required for blood bank records are stored into the system with specific

results on HIV, HB details• Facilitates component level administration of the blood units• Keeps track of distribution / disposal of the whole blood and the components• Signals expiry dates and components characteristicsReports• Blood Stock Register• Donor register as per FDA requirements• Investigation Report• Blood Issue Register• Demographic data of Donors

Blood Transfusion Services• Provides for patient registration assists in donor recruitment, maintains stock,

performs blood cross matching and monitors issues Donor history, cross – match result, antibody profiles transfusion outcome, etc should be maintained. This module provides a variety of statistical reports and allows online inquires.

In addition, the following features are available• 1. There is a facility available in the system to record and maintain donor

information including record of blood donated.• 2. On-line availability of stock positions of all blood products.• 3. Patient inquiry gives all the details of previous transfusions.• 4. Blood products nearing expiry date can be identify.• 5. Donors can be contact in case of emergency requirements for blood.

Blood Bank Module

Blood Bank Management Features

1. Donor Management• 1.1 The system maintains a database of all donors with critical information such as

blood type, antigen profile, phone numbers, address, notes …etc.• 1.2 Displays the records of previous donations, whether the blood was used for

blood products and ultimate fate is made available as and when required.2. Confirmation Test• 2.1 The module allows maintaining / printing of various codes used in the system,

such as:Blood Group, Antibodies• 2.2 Containing mechanisms to define various additives used in blood products.• 2.3 Enables entering and updating of Test results, with a provision to warn the user

in the event of mismatch.• 2.4 The system allows the department staff to enter and maintain details regarding

cross matching of blood units for each registered test.

3. Blood Stock Management3.1 Along with each blood product code, its description, anticoagulant, method of preparation,additive and expiry period is store. The minimum / maximum stock for each blood group canbe specifying.3.2 There is a facility to maintain and update Bloodstock / inventory including the followingdetails as and when new units are receive: -•Unit number •-Product –•Blood group –•Anti-body•Date of donation and expiry –•Transfusion center / other source3.3 The system enables reservation of units for a patient and vice-versa. Reserved units are notto be allocated or issued out.3.4 Units in stock at times get spoilt, expire, etc., and need to be made unavailable for use either temporarily or permanently.

3.5 Facility to destroy/delete expired stock.3.6 The system can enable issue, updating and reserving of transfused / returned blood unit.3.7 Details of units of blood product, which are likely to expire on a particular date, can listout.3.8 The system is able to generate a statistics on blood usage and wastage.

4. Transfusion Management4.1 The system allows maintenance of details for transfusion centers like name, address,telephone number, person in charge.4.2 Information on sources other than transfusion centers can be store separately.4.3 The facility to record various reactions to transfusion of blood products like being allergic, no reaction

Modules

How would you justify your purchase of careHMIS?

• Improved efficiency in Staff deployment results in optimizing the number of staff required to cater to Patients.

• CareHMIS enhances Patient care while increasing the profitability of the organization.• CareHMIS helps Hospital administrators to significantly improve their operational control .• By automating the process of collecting, collating and retrieving patient, careHMIS improves

the response time to the demands of patient care.• Doctors would be able to spend more of their precious in clinical activities work of Patient

demographics• With a comprehensive suite of modules that are modular and component-based, careHMIS

can be scaled to meet the changing requirements of a Medical institution, thereby providing a high level of efficiency in recording, information dissemination and reduction in human errors.

• CareHMIS employs a comprehensive Accounting system that enables the retrieval of information to be virtually at your finger tips at all times.

• After its implementation, CareHMIS virtually helps pay for its cost within a very short period of time.

International Vendors

THANK YOU