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Presentation from a webinar on January 23, 2013 hosted by Christian Connections for International Health and UNFPA on AccessRH. AccessRH is a UNFPA-managed procurement and information service for reproductive health supplies. It provides NGOs and low and middle income governments access to high quality, affordable commodities and information on global RH supply procurement.
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Introduction to UNFPA’s AccessRH
Procurement and Information Service
About AccessRH
Products and Quality
Information Database
Agenda
Order Process
Q&A
What is AccessRH?
AccessRH is a UNFPA-managed
procurement and information service for
reproductive health supplies
We offer NGOs and low and middle income governments
access to high quality, affordable commodities and
information on global RH supply procurement
222 million
women lack
access to
contraceptives
Procurement challenges
Lack of information
Unpredictable funding
Product quality issues
Long lead times
AccessRH
Mission
Improve
access to RH
commodities
Enhance
delivery
performance
Improve
supply chain
information
Ministries of
Health
Whom We Serve
UNFPA
Country
Offices
Non-
Governmental
Organizations
Other UN
Organizations
Safe and
Effective
Products
AccessRH: Partners in
Reproductive Health Supplies
Better
Planning
Easy
Ordering
AccessRH Enables Better Planning
Product
informationTransparent
pricing
information
Historical and
current
shipment
information
Quality-assured
productsCompetitive
pre-negotiated
prices
Reduced lead
time for
in-stock products
AccessRH Offers Safe and Effective Products
AccessRH Makes Ordering Easier
Simplified
ordering and
financial process
Follow
your orderProducts from
multiple
manufacturers in
one order
www.myAccessRH.org
AccessRH
Product
Catalog
RHInterchange How to order
Typical lead
times by
product
Quality
assurance
policy
List of quality
assured
suppliers
Information
Services
Procurement
Services
Customized
artwork
guidelines
Contraceptives
Reproductive health kits
Medical equipment items
AccessRH Online Product Catalog
Pharmaceutical products
36
20
447
285
Competitively-priced and
quality-assured products
Prequalification
Quality-Assured Products
Technical
evaluations
Quality control
and monitoring
WHO, UNFPA, and ISO standards
PrequalificationMale condoms
Female condoms
IUDs
Hormonal Contraceptives*
Quality Assurance Policies and Processes
Technical evaluationMedical Devices
Emergency RH Kits
Fistula Repair Kit
Capacity buildingQuality control laboratories
National regulatory authorities
Manufacturers
www.myAccessRH.org/quality-policy
* UNFPA and WHO also support the ERP (Expert Review Panel) process
Specification, Prequalification and
Guidelines for Procurement
List of Prequalified Suppliers
Male condoms: 25
Female condoms: 2
IUDs: 8
www.myAccessRH.org/manufacturer-contact-list
RHInterchangeUp-to-date global information on contraceptive shipments
Online access to contraceptive
orders and shipments
More than
US$ 1.9 billion
worth of goods
since 2000
Harmonized and
up-to-date data
RHInterchange
Information for more than
140 countries
www.myAccessRH.org > Review Data
Order and Shipment Data Into Reports
Reports, graphs
and maps
Contraceptive
method
Quantity
USD value
Funding
source
Country
Shipment date
Product
Recipient
Manufacturer
Order and shipment data
Summary of
shipments
Quantity
summary
Value
summary
Geographic
summary
Shipment
details
PO number
Shipment
historyReceipt date
UNFPA
IPPF
Crown Agents/DFID
MoH Nepal
USAID
MSI
PSI
IRH
DKT Ethiopia
RHI Data Providers
AIMAS Cote d’Ivoire
ICA Foundation
When does the next shipment arrive?
What value of contraceptives was sent?
Which contraceptives were shipped where?
Who is funding contraceptives?
Summary of all of the above
What quantity of contraceptives was sent?
Summary of
shipments
Quantity
summary
Value
summary
Geographic
summary
Shipment
history
Value
summary
How can the RHInterchange help you?
Value summary
Uganda
What value of contraceptives was sent?
Who is funding contraceptives?
Value summary
Uganda
Ordering from AccessRH
All products have gone through a
competitive bidding process
Pooled volume leads to lower prices
Speed purchase process
Avoid duplication of procurement processes
Stabilize supply costs
Benefits of Using Long Term
Agreements (LTAs)
Wait time for condoms from inventory is about
15 weeks less than from production
-
2
4
6
8
10
12
14
16
18
20
22
2011 Q1 2011 Q3 2012 Q1 2012 Q3
wait time
reduction
Production
Inventory
Receive
Proforma
Invoice & order
confirmation
form
Complete &
send
Request for
Quotation
Form
Select from
AccessRH
Catalog
Return
signed
confirmation
form
How to Order from AccessRH
Shipment
by air or seaArrival at port
and customs
clearance
1 2 3 4
5678
UNFPA
processes
client order
Transfer
funds
The Order Process: Step 1 Select from AccessRH Catalog
www.myAccessRH.org > Order > Catalog
The Order Process: Step 2 Complete and send Request for Quotation Form
The Order Process: Step 2 Complete and send Request for Quotation Form
Examples of Customized Artwork and Printing
The Order Process: Step 3Receive Proforma Invoice and order confirmation
The Order Process: Step 4 Return signed confirmation form
The Order Process: Step 5 Transfer funds
Payment Government NGO
Advance Payments(Client pays before procurement commences)
Exception
Letter of Credit (New)(Client sends an Irrevocable Letter of Credit in
advance and pays upon delivery or soon after)
Exception
Letter of Credit (PGH – New)(Client via Pledge Guarantee for Health sends
an Irrevocable Letter of Credit in advance and
pays upon delivery or soon after)
Payment Types
The Order Process: Step 6 UNFPA processes client order
• AccessRH buyers proficient in several
languages (working in regional teams)
• UNFPA procurement is ISO 9001 certified
The Order Process: Step 7 Shipment by air or sea
The Order Process: Step 8 Arrival at port and customs clearance
Shipment is
covered by
UN’s Cargo
Insurance
Request
and review
quotation
Order
confirmation
Lead time for RH supplies
Shipment
Arrival at port
of destination
Production
1-4 weeks
2-17 weeks
1-4 weeks
1-4 weeksStock
AccessRH
Karina Donnelly
AFRICA
Ingegerd Nordin
ASIA
Klaus Greifenstein
LATIN AMERICA
Monica Lay
Contact Information
Questions?
Access to reproductive health
supplies starts here
www.MyAccessRH.org
BARRIERS
Transparency Access to
product info
UNFPA well regarded
Quality
Pricing Upfront payment
Local bidding requirement
Local product regulations
In-country logistics
Customs clearance
Language issues
INCENTIVES
Wide range of products
Market Research Results: Using AccessRH
&
CLIENT
1. Select products, quantities
(minimum/multiple), customized
artwork and packaging
2. Prepare procurement plan
3. Verify registration of products in
country
4. Fill out Request for Quotation
form (RFQ)
5. Receive Proforma Invoice and
confirm order
6. Transfer funds and inform PSB
7. Clear customs and receive
goods
8. Confirm the arrival of goods
UNFPA/PSB
1. MOU not required (but can be
signed if client requires)
2. Prepare Proforma Invoice (CIP
price) in accordance with LTA
prices
3. Prepare Purchase Order to
suppliers
4. Monitor Purchase Order and
communicate about updates to
client
5. Freight insurance
6. Facilitate order complaints and
insurance claims
Roles and Responsibilities
Bank
supplies
Letter of
Credit
Site inspection
Sampling
and testing
PGH guarantees
50%
Donor
confirms
funds for
MoH
MoH uses
L/C to extend
purchase
order
Using Pledge Guarantee for Health as a Financing Solution
Donor
disburses
funds
MoH
pays bank
1 2 3 4
5678
Supplies
delivered
to MoH
UNFPA uses
L/C to pay
order
Procurement of contraceptives PSB/UNFPA 2011
By the end of this workshop,
you will understand
what AccessRH is and
know how to benefit from it
Objective
82 External Clients in 62 Countries
Q1/2011-Q3/2012
MoH
NGO
Other
UN
UNDP
AccessRH
has served
clients in
18 countries
in Africa
www.myAccessRH.org > Order > Catalog
Contraceptives in the AccessRH Catalog
