RODs are important! You have a ton of data and a statutory mandate to maintain and distribute it.

GIS and online mapping can help you meet your obligations, improve customer satisfaction, increase return on investment, and demonstrate the importance of your ROD office.

Barriers can be overcome. Includes technology, training, institutional inertia, reluctance to change, knowledge of what customers want.

How can the RODs work together for the benefit of the counties, the state as a whole, and its citizens?

How can the State Cartographer’s Office assist in this effort?

OBJECTIVES

The State Cartographer’s Office (In Brief)

Deeds…And More

Data Has Utility Beyond its Original Purpose

You Don’t Need to Be a GIS Expert!

Statewide Datasets

Benefits and Challenges (Open Discussion)

OVERVIEW

Special program within the University of Wisconsin.

Housed in Geography at UW-Madison.

Outreach, coordination, education, info and data exchange.

Data development, data dissemination, information about jobs and internships, publications, presentations, training, workshops…

Serve both the professional community and the general public.

Wisconsin Idea! A unique resource. A bridge between university and the rest of the state.

4.5 permanent staff, 1 Project staff, 4-6 students.

Statewide mission to foster the development of Wisconsin’s geospatial community through the creation and exchange of geospatial data, services, and information.

SCO

Statutory Duties

Our WesbiteNews, jobs, data, events…

Find maps/data

Learning center

Online tools/apps

Publications

Project info

www.sco.wisc.edu

SCO CONTACT INFO

ROD RESPONSIBILITIES

KINDS OF DOCUMENTSDeeds, mortgages, instruments, writings.Plats and certified survey maps.Attachments, lis pendens, sales and notices, certificates of organization of corporations, plats, or other recorded or filed instruments or classes of documents.Conveyance of real estate documents.Marriages contracted, deaths and births occurring in the county.Records, documents and papers of any post of the Grand Army of the Republic and of any historical society in the register's county.Organizational documents of corporations, fraternal societies, religious organizations, associations and other entities.Documents pertaining to security interests.Chattel documents.Financing statement evidencing the creation of a security interest.Assignment, continuation statement, termination statement, foreclosure affidavit, extension, or release pertaining to a filed financing statement or other chattel security document.Writings that are submitted according to s. 289.31 (3), evidencing that a solid or hazardous waste disposal facility.Marital property agreements.Statements of claim.Historic landmarks.

FEESFor recording any instrument entitled to be recorded in the office of the register of deeds, $30.For copies of any records or papers, $2 for the first page plus $1 for each additional page, plus $1 for the certificate of the register of deeds.For performing functions under s. 409.523, the register shall charge the fees provided in s. 409.525, retain the portion of the fees prescribed under s. 409.525, and submit the portion of the fees not retained to the state.For filing any instrument which is entitled to be filed in the office of register of deeds and for which no other specific fee is specified, $30.The fees for processing vital records or for issuing copies of vital records shall be as provided in s. 69.22.For recording and filing a cemetery plat under s. 157.07, a subdivision plat under s. 236.25 or a condominium plat under s. 703.07, $50.For recording a transportation project plat under s. 84.095, $25.

DISTRIBUTION59.43(1c)(i) Make and deliver to any person, on demand and upon payment of the required fees, a certified copy, with the register's official seal affixed, of any record, paper, file, map or plat in the register's office.

LOCATION, LOCATION, LOCATION

Many/most of these documents relate to locations.

Some are actually maps.

Often refer to specific parcels of land.

Some include place names.

All of these can be mapped to help users find what they need.

Look at foreclosure data as an example…

FINDING THE DATA

FINDING THE DATAThe data exists but:

It can be hard to find

Format varies from county to county

There are 72 counties!

It’s not in map form

Not interactive

WHY IS THIS AN ISSUE?Foreclosure data is useful!

Not just a list of properties for sale

Can be used to strengthen neighborhoods, mitigate negative effects, reduce crime, maintain property values…

…but only if it can accessed and used

MINNEAPOLIS EXAMPLE

MINNEAPOLIS EXAMPLE

MINNEAPOLIS EXAMPLE

MINNEAPOLIS EXAMPLE

DETROIT EXAMPLE

WHAT DATA DO THEY HAVE?Parcels

Foreclosures

Census data

Ownership

Property tax status (delinquency)

Vacancies, occupancy, etc.

Packard Plant

RELEVANCE FOR WISCONSINWe have the data:

• Statewide parcels

• Foreclosures

• Could obtain other variables (water use)

We could do this too, either working with Loveland, or DIY like CURA

GIS USERS vs. GIS EXPERTSGIS experts are important

But, it is GIS users who should be consulted about what maps, data, or apps are needed

As RODs you know what users want

GIS experts do not

GIS experts can help build your apps, but they cannot tell you what to build

A WISCONSIN EXAMPLEFirst heard of Tyson Fettes when he and staff won Esri SAG award, despite no background in GIS or mapping

An impressive success, both for Tyson and his team, and for GIS and mapping

GIS experts should help make GIS easier to use, find new GIS applications, listen to what users want, and generally help GIS become more widely used.

LESSONSYou don’t have to be a GIS expert

Map = an intuitive interface that can improve customer success/satisfaction

Users are not GIS experts either – they have specific needs

Multiple specialized apps is better than one big app that tries to do it all

LANDMARK EXAMPLE

UNINC EXAMPLE

UNINC EXAMPLE

https://www.dhs.wisconsin.gov/vitalrecords/cvtlist.pdf

UNINC EXAMPLE

UNINC EXAMPLE

UNINC EXAMPLE

UNINC EXAMPLE

UNINC EXAMPLE

UNINC EXAMPLE

UNINC EXAMPLE

AND CEMETERIES TOO

USESOriginal intent:Vital records

Other uses/users: Genealogy :: Historians :: Students :: Historical societies :: Researchers :: Map-makers :: Writers

GENEALOGY

WHO

WHEN

WHERE

CROSS-COUNTY COLLABORATIONS

Yes, RODs have a county mandate

But…RODs also serve the citizens of the state, regardless of county

There is value in statewide data… imagine purchasing a book on Amazon one chapter at a time where each chapter is in a different format

Would that meet user needs???

Citizens are going to benefit from this change by having access to their records anywhere in the state. it is going to also benefit title companies, funeral homes, lawyers

and banks to obtain records on behalf of their

customers.

STATEWIDE PARCEL MAP

100% contributor participation for V1 and V2 projects

No county with less than 54% digital parcels

92% of counties are above 95% parcel completeness

3% more parcel coverage in V2 vs. V1

V2 parcel layer is 97% complete

STATEWIDE PARCEL MAP USAGEWeb site usage stats to assess demand for parcel data

Stats are from Google Analytics and BOX

Track downloads (statewide and county-specific datasets)

Track pageviews, sessions, and visitors for web app

For V2 data, downloads began July, 2016 and web app went live Oct., 2016 (Only a few months of data)

BENEFITSDATA & APPS

USERS, DOWNLOADS, SESSIONS, DOCUMENTS

CUSTOMERSATISFACTION $ FEES $

RETURN ONINVESTMENT

JUSTIFICATIONOF ROD

FUNCTIONS

Feedback aboutuser needs

Investment

CHALLENGESTechnology: Who can assist? Availability of education and training. Learning new skills. Costs. Computers, servers, cloud storage…

Changing Established Practices: Getting assistance and buy-in. Local county GIS expertise. Culture change.

Focus on the User: A task for the GIS community as a whole. Something we need to get better at.

Other Challenges…

Adams County Courthouse. Royalbroil, Wikimedia Commons

Corktown - Detroit's Oldest Neighborhood 1834. Brain Mulloy, Wikimedia Commons

Former Michigan Central Train Station. Albert duce, Wikimedia Commons

Green County Courthouse. Corey Coyle, Wikimedia Commons

Green Lake County Courthouse. Royalbroil, Wikimedia Commons

Keep Calm and Hand Over the Money. http://sd.keepcalm-o-matic.co.uk/i/keep-calm-and-hand-over-the-money.png

Kenosha County Court House. Richie Diesterheft, Wikimedia Commons

Kewaunee County Courthouse. Chris Rand, Wikimedia Commons

Old Iron County Courthouse. Bobak Ha'Eri, Wikimedia Commons

Old Waukesha County Courthouse. Kenneth C. Zirkel, Wikimedia Commons

Racine County Court House. Richie Diesterheft, Wikimedia Commons

Science Hall Exterior. Bryce Richter, © Board of Regents of the University of Wisconsin System

Western part of the abandoned Packard Automotive Plant in Detroit, Michigan. Albert duce, Wikimedia Commons

Wisconsin Marriage Certificate. http://www.rootsweb.ancestry.com/~wigrant/CD-LSmithmarriage.gif