Achieve Audit Readiness with IUID

Time to Come Clean:Achieving Audit Readiness with IUID

A2B Tracking Solutions, [email protected]

Time to Come Clean: Achieving Clean Audit Readiness with IUID ©2014 A2B Tracking

FIAR: Top priorities are budgetary and mission critical assets.

The Takeaway: Better Start Marking.

IUID: Best way to identify, mark and track assets of all kinds.

GAO: Ways the DoD can better manage IUID deployment.

YOU: Need to stay ahead of the Clean Audit and FIAR curve.

A2B: Compliance and best-practice asset tracking solutions.

DoD: Must be validated as audit-ready by September 2017.


Over 3000 tracking installations around the world.

The Messenger: A2B Tracking.

Core systems and software developed specifically to support MIL STD 130.

Mobilize field teams to identify and mark mission-critical assets and verify asset existence and completeness.

Turn physical assets and inventory into item unique data that can be easily tracked, audited, and reported to the IUID Registry.

Largest DoD IUID program partner.


The Bad News.

Over 60% of records in your inventory are incorrect or incomplete.


The Even Worse News.

You need to change that. Now.


The Really Good News.

You’ve got IUID on your side.


The Directorate: FIAR.

Puts highest priority on accountability for all mission-critical asset information.

Full audit readiness of DoD property, plant, equipment, operating materiel and supplies to be completed by 2017.

Financial Improvement and Audit Readiness (FIAR) plan.

Verify inventory completeness and existence.


Mission Critical Asset Existence and Completeness Audit.

Accountable Property System of Record (APSR)

Mission-Critical Assets:

Improvement and audit readiness of information essential to effective management of mission-critical assets.

Financial Management Asset Information:

• Military Equipment – ships, aircraft, combat vehicles, etc.• Inventory – rations, supplies, spare parts, fuel, etc.• Operating Materials and Supplies – ammunition, munitions, missiles, etc.• General Equipment – material handling, training, tooling, testing, etc.

Unique item identifier, category/type, location, status, description, custody, controlling/financial reporting entity.

Reporting entities must record assets in their APSR, verifying mission-critical assets exist (book to floor), and that they are complete (floor to book).


2011: FIAR Initiative Begins.

5

Defense Secretary Panetta: “All hands on deck.”

Time to Come Clean: Achieving Clean Audit Readiness with IUID © A2B Tracking 2013

Time to Come Clean: Achieving Clean Audit Readiness with IUID ©2014 A2B Tracking5

Defense Secretary Hagel will continue “to ensure we make that deadline of 2017 on the audits.”

Time to Come Clean: Achieving Clean Audit Readiness with IUID

2013: FIAR Initiative Affirmed and Sustained.


Automated, serialized item identification enables audit readiness within accelerated FIAR timeline.

The Reality: The DoD Has to Account for All Serialized Assets.

Industry best practice for quickly and cost-efficiently identifying, marking and tracking critical assets.

Capture and register data for all legacy assets, GFP and newly-acquired items.

Contains item unique information (UII) for end items and embedded parts.

Durable mark lasts the full lifecycle of the item.

Using IUID: Item Unique Identification


Contains most required financial management asset information.

Enables reporting entities to record asset information in their APSR (Accountable Property System of Record).

Leverages current IUID Registry infrastructure and methodologies to achieve audit readiness reporting requirements.

Meet Reporting Obligations Using IUID.


122,000,000 Assets

The Challenge: So Many Assets Marked. So Many More to Go.

24,012,308 Registered


– GAO Report, May 2012

© A2B Tracking 2013


Know what you have. Buy only what you need. Reduce spares and costs.

The Benefits: IUID and Asset Management.

Update property books and ERP systems to enable audit processes.

Total asset visibility for timely, accurate information on location, quantity, condition and status.

Eliminate slow, error-prone manual processing.

A $3.2B investment in IUID yields an annual ROI of over $4B for the DoD.

- Joint Logistics Board


Eliminate counterfeit, incorrect and non-conforming parts.

The Benefits: IUID in the Field.

Sustain rapid deployment capability.

Ensure warfighter safety and preparedness.

Optimize chances for a successful mission.

Increase accuracy and improve inventory decision-making.


Establish quantifiable interim milestones for gauging progress of IUID marking.

The Reinforcement: GAO Recommendations for Using IUID.

Develop policies and procedures for making sure 2D Data Matrix marks from contractors are reliable.

Use UII data to improve accountability of equipment and increase efficiencies in maintenance.

Start getting more DoD legacy items marked.


Define requirements for IUID data across the DoD and within ERP systems.

The Reinforcement: GAO Recommendations for Using IUID.

Implement IUID marking to improve asset accountability, tracking and lifecycle management.

Examine and report on contracts that should include acquired-items and government-property clauses.


The Wake-up Call: You Need to Do This Yesterday.

The technology and systems you need to get started are available right now.

Not a matter of “if,” but “when.”


Maintain control by becoming FIAR compliant within your own timeframe.

© A2B Tracking 2013


The Wake-up Call: More Items In Play.

Asset tag must be IUID compliant.

IUID data is registered in the DoD IUID Registry.

Mark new items and legacy itemsvalued over $5K USD.

$5K USD threshold for reporting value of items removed for all serially and non serially-managed GFP.

GFP managers can now think ofUID not as the exception,but the rule.



The Wake-up Call: What’s At Risk.


Stay ahead of the compliance curve!

Control your time frame, keep your sanity.

Manage your resource availability better.

Avoid interruptions in operations.

Minimize mistakes.

Optimize your competitiveness.


Behind the curveAhead of the curve

The Wake-up Call for Contactors: What’s At Risk.


CONTRACTOR A

MIL STD 130 compliant

Accurate project estimates

Win more contracts

No item returns

Not 130 compliant yet

Delayed bid response

Unrealistic project estimating

Lost contract opportunities

Quicker bid response

Costly returned items

CONTRACTOR B

✔✔✔✔✔

✖✖✖✖✖

Stay ahead. Be competitive.


Behind the curveAhead of the curve

The Wake-up Call for Legacy Custodians: What’s At Risk.


PROPERTY MANAGER A

Full property management

Quick item accountability

Keep warfighter prepared

Facilitate audit readiness

Huh?

Lost items. Duplicate inventory.

Risk warfighter safety

Know condition and readiness

Audit readiness nightmare

PROPERTY MANAGER B

✔✔✔✔✔

✖✖✖✖✖

Know what you have and where it is with IUID.

Laborious, error-prone processes


At The End of the Day: If You Only Remember 2 Things…

IUID can support your clean audit and FIAR COMPLIANCE efforts.

IUID is the industry BEST PRACTICE in critical asset identification and tracking



The Solution: Identify, Mark and Track with A2B.

Marking and registering services to IUID Registry anywhere around the globe.

IUID systems, software and services that validate existence and completenessof mission-critical assets.

Advanced tracking software developed specifically for asset visibility and reporting.

Integrated lifecycle asset tracking management from acquisition to sustainment to disposal.

I D E N T I F Y

M A R K

T R A C K


The Next Step: Learn More, Then Act.

For more information about IUID and hear the narrative for this presentation visit www.a2btracking.com

Email [email protected]

Call 800.733.7592

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Achieve Audit Readiness with IUID