APPLICANT WORKSHOP

OCTOBER 6, 2014

DISTRICT ONE PUBLIC WORKS INTEGRATING COMMITTEE

 STATE CAPITAL INFRASTRUCTURE PROGRAM

PROGRAM YEAR 2015

AGENDA

• FUNDING• PROGRAMS• ELIGIBILITY• SMALL GOVERNMENT PROGRAM

PY 2015 OVERVIEW

• SCHEDULE• APPLICATION PACKAGE• OPWC APPLICATION• DOPWIC APPLICATION

APPLICATION GUIDELINES

• PROGRAM CHANGES• SELECTION PROCESS• FINANCIAL EVALUATION • PROJECT SELECTION AND RANKING

SELECTION AND EVALUATION PROCESS

QUESTIONS AND ANSWERS

•Voted bond program

• Finance local public infrastructure improvements

•Ohio Public Works Commission

•District Integrating Committees

•Cuyahoga County – District 1

STATE CAPITAL INFRASTRUCTURE PROGRAM

DISTRICT ONE INTEGRATING COMMITTEE

• CUYAHOGA COUNTY REPRESENTATIVES– Mr. Stan Kosilesky, P.E.– Ms. Bonita Teeuwen, P.E.

• CITY OF CLEVELAND REPRESENTATIVES– Ms. Valerie McCall– Mr. Matthew Spronz

• SUBURBAN REPRESENTATIVES– Mayor John Licastro– Mayor Susan Renda

• PRIVATE SECTOR REPRESENTATIVE– Ms. Debbie Berry, P.E.

Total District Allocation: $25 million

• By Program:

• State Capital Improvements Program (SCIP) - $14.5 m

• Local Transportation Improvement Program (LTIP) -

$6.5 m

• Revolving Loan Program (RLP) – $4 m

FUNDING

FUNDING

•GRANTS: $18.1 million

• 80% of the SCIP Allocation - $11.6 million

• 100 % of the LTIP Allocation - $6.5 million

•LOANS: $7 million• 20% of the SCIP Allocation - $2.9 million

• Revolving Loan Program - $4.1 million

• 0% Interest

• Term based on useful life of the infrastructure

•LOCAL DEBT SUPPORT: • Policy Change with PY2015: construction year only interest

• Loan Assistance-grant to pay interest

• Credit Enhancement-grant to cover cost of up-front private bond insurance policy

SCIP and RLP ELIGIBILITY

PROJECTS:

• Roads, Bridges and Culverts

• Sewers (Sanitary and Storm)

• Water (Supply and Distribution)

• Wastewater Treatment

• Solid Waste Disposal Facilities

APPLICANTS:

• Counties

• Cities

• Villages

• Townships

• Sanitary Districts

• Regional Water and Sewer Districts

SCIP and RLP ELIGIBILITY

REQUESTS: Grants, Loans, Local Debt Support• Repair/Replacement Projects - up to 90%

• New/Expansion Projects – up to 50%

COSTS:• Acquisition of Right-of-Way and/or Easements• Engineering and Design• Construction• Equipment• Related Financing Costs: • Permits• Advertising• Legal

LTIP ELIGIBILITY

APPLICANT• Counties

• Cities

• Villages

• Townships

PROJECTS:

• Roads

• Bridges

• Culverts

LTIP ELIGIBILITY

REQUESTS: Grants Only• Repair/Replacement Projects - up to 100%

COSTS:• Acquisition of Right-of-Way and/or Easements• Engineering and Design• Construction• Equipment• Related Financing Costs: • Permits • Advertising• Legal

SMALL GOVERNMENT PROGRAM

• Eligible Applicants- Villages and Townships with population less than 5,000

• DOPWIC Small Government Subcommittee:Reviews and selects small government projects not selected by DOPWIC for recommendation.

• OPWC Small Government Commission reviews projects submitted statewide and selects project for funding.

ACTIVITY DATEApplication Materials Available September 15, 2014

PY 2015 Application Deadline Friday, October 17, 2014

Staff Recommendations Released Last Week in November 2014

Applicant Appeals Deadline December 8, 2014

DOPWIC Meeting – Final Project Selection Thursday, December 18, 2014

OPWC Deadline for District Recommendations Friday, February 27, 2015

OPWC Releases PY 2015 Awards July 1, 2015

All Dates Subject to Change

DOPWIC PY2015 SCHEDULE

APPLICATION PACKAGE

• DOCUMENTS - 41. OPWC Application for Financial Assistance2. DOPWIC Application Supplement3. Capital Improvement Report – 2 forms

1. 2-year Maintenance of Effort (2013 – 2014)2. 5-year Capital Improvements (2015 – 2019)

4. Attachments

• FORMAT S - 2 1. As a PDF on a flash drive or compact disc; and2. Two (2) typed paper copies: an original and a

copy. Stapled or clipped.

OPWC APPLICATION

Attachments

• Authorizing Legislation

• Certification of Local Match

• Certification of Loan Repayment – if applicable

• Detailed Engineer’s Estimate – Requires Original Engineer’s Stamp and Seal

• Cooperation Agreement - Joint Project Between Communities or Districts

OPWC APPLICATION

DOPWIC APPLICATION

DOPWIC APPLICATION

• Used with OPWC Application, documents and maps to evaluate projects.

• Lets applicant to submit details matched to the DOPWIC evaluation criteria.

• Quality of information is most important.

PROJECT SELECTION and

EVALUATION PROCESS

PY 2015 CHANGES

1• Focus on the Core Criteria – ORC 164.06.

2

• Address inefficiencies and deficiencies in the Project Selection and Applicant Financial Criteria.

3

• Reduce the number of criteria and total points.

PY 2015 CHANGES

4• Simplify the DOPWIC Application Supplement.

5• Revenue Generating Projects – Loans Only.

6• Appeal Process Modified.

STAFF RECOMMENDATIONS

PROJECT SPECIFIC SCORE

APPLICANT FINANCIAL SCOREOverall Economic Health + Ability and Effort to Finance

=STAFF RECOMMENDATIONS

Preliminary Project Ranking

DOPWIC EVALUATION

Accept Staff Ranking or Add Other Project Factor Points

LAST YEAR PY 2014

PROJECT SELECTIONNEW - PY 2015

PRELIMINARY PROJECT EVALUATION

PRELIMINARY PROJECT RANKING “STAFF RECOMMENDATIONS”

(Allocation + Contingency *)

APPLICANT APPEALS –new process

FINAL PROJECT RANKING

“DISTRICT RECOMMENDATIONS”* Based on 5% of total allocation and point spread.

STAFF RECOMMENDATIONS

THREE (3) TIERS

Primary – Amount of PY allocation.

Secondary – Projects that = 5% of PY allocation.

No recommendation – Projects that did not score high enough for consideration.

10% 11%

17%

7%9%

46%

Condition/Age, 10%

Health&Safety, 11%

Other Project Funding, 17%

Project Type/Users, 7%

Community Needs/Financial Points, 9%

Other, 46%

EVALUATION CRITERIASINGLE- COUNTY DISTRICTS

14%

19%

17%6%14%

30% Condition/Age, 14%

Health&Safety, 19%

Other Project Funding, 17%

Project Type/Users, 6%

Community Needs/Financial Points, 14%

*Other Project Factors, 30%

EVALUATION CRITERIADISTRICT ONE – PY 2014

* Other Project Factors - Additional points added by DOPWIC members to Preliminary Project Score. Not used by DOPWIC since 2008.

CRITERIAMAXIMUM

POINTSWEIGHT FACTOR

MAXIMUM WEIGHTED

POINTS%

Needs of the District   Historic Development 5.0 5.0 25.0 7.14% Functional Needs 5.0 4.0 20.0 5.71%Infrastructure Age 5.0 5.0 25.0 7.14%Infrastructure Condition 5.0 5.0 25.0 7.14%Preventative Maintenance 5.0 1.0 5.0 1.43%Health/Safety Need 5.0 13.0 65.0 18.57%Other Project Funding 10.0 2.5 25.0 7.14%Subdivision Financial Participation 10.0 2.5 25.0 7.14%Community and Economic Development 5.0 1.0 5.0 1.43%Access to Funds 5.0 1.0 5.0 1.43%Regional Collaboration/Multi-Community 5.0 1.0 5.0 1.43%Project Specific Scoring     230.0  Financial Points 50.0 1.0 50.0 14.30%Preliminary Project Score     280.0  Other Project Factors 10.0 7.0 70.0 20.0%TOTAL     350.0  

EVALUATION CRITERIALAST YEAR - PY 2014

PROJECT SPECIFIC

CRITERIAMAXIMUM

POINTSWEIGHT FACTOR

MAXIMUM WEIGHTED

POINTS%

Overall Economic Health       Assessed Valuation 2 4.5 9 33%Per Capita Income 2 4.5 9 33%Poverty Indicator 2 4.5 9 33%Subtotal     27 100%        Ability/Effort to Finance       Debt 2 4 8 35%Per Capita Revenue Contribution 2 4 8 35%Infrastructure Expenditures 1 4 4 17%Fees, Levies and Taxes 1 3 3 13%Subtotal     23 100%TOTAL     50 

EVALUATION CRITERIALAST YEAR - PY 2014

APPLICANT FINANCIAL

EVALUATION CRITERIA NEW PY 2015

INFRASTRUCTURE CONDITIONINFRASTRUCTURE AGEHEALTH/SAFETY NEEDSOTHER PROJECT FUNDINGLOAN INCENTIVEABILITY AND EFFORT TO FINANCEECONOMIC HEALTHTOTAL

25102510101010

100

25.010.025.010.010.010.010.0

100.0

POINTS

%CRITERIA

INFRASTRUCTURE CONDITION25%

HEALTH/SAFETY NEEDS25%

INFRASTRUCTURE AGE10%

OTHER PROJECT FUNDING10%

LOAN INCENTIVE10%

ECONOMIC HEALTH

10%

ABILITY AND EF-FORT TO FINANCE

10%

PY 2015 CRITERIA

EVALUATION CRITERIADISTRICT ONE - PY 2015

• ORC mandated criteria

• Select description

• Provide a detailed description.

25 Points

INFRASTRUCTURE CONDITION

PAGE 3 – DOPWIC APPLICATION SUPPLEMENT

INFRASTRUCTURE AGE

• ORC Mandated Criteria

• Original Construction Year:

• Provide Year of Last Improvement.

• Describe last major improvement.

10 Points

PAGE 4 – DOPWIC APPLICATION SUPPLEMENT

• ORC mandated criteria.

• Categorize the structure’s major health and safety problem.

• Provide:• Number of Users (ADT -certified count)• Structural Deficiencies• Safety Deficiencies• Proposed Improvements

PAGE 4 – DOPWIC APPLICATION SUPPLEMENT

HEALTH AND SAFETY

25 Points

OTHER PROJECT FUNDING

• ORC Mandated Criteria

• Applicant + Any other source

• Local Revenues and Other Public Revenues

10 Points Points

PAGE 2 – OPWC APPLICATION SECTION 1.2 (a+b+c)

ABILITY AND EFFORT TO FINANCE

• ORC Mandated Criteria

• Previously Subdivision Financial Participation

• Loan Request not Considered

PAGE 2 – OPWC APPLICATION SECTION 1.2 (a +b)

10 Points

LOAN INCENTIVE

• DOPWIC Criteria

• Loan Request

• % of Total Project Cost

10 Points

PAGE 2 – OPWC APPLICATION SECTION 1.2

ECONOMIC HEALTH

10 Points

• U.S. Census Per Capita Income (PCI) 2008 – 2012

• Cuyahoga County PCI - $27,136.00

• Calculation done by DOPWIC Staff

• Histogram shows the 59 communities

• Review Applications and make Recommendations

• Release Rankings – mid- November

• Final Recommendations – December 18, 2014

• Recommendations to OPWC – Feb. 27, 2015

• OPWC Releases Project Awards – July 1, 2015

NEXT STEPS

• Local government submits disbursement request – invoice.

• OPWC pays % of invoice to contractor (directly) or reimburses local government.

• OPWC reimbursement is check or Electronic Funds Transfer (EFT)

• Community Fiscal Officer receives confirmation.

• Final disbursement = project completion

DISBURSEMENT OF FUNDS

OHIO PUBLIC WORKS COMMISSION

Q&A