Proposal for the urgent environmental remediation of "thona" at Sainthamaruthu

The Project Proposal

For

The urgent environmental remediation of coastal

lagoon at Sainthamaruthu

Submitted to :- The department of Coastal Conservation and coastal resource management

Prepared By

Eng. A.J.A.H.Jowsi

Municipal Engineer

Contents

1.0 Executive Summary

2.0 Introduction

3.0 Rationale

4.0 Activities

5.0 Methodologies

6.0 Monitoring and evaluation

7.0 Sustainability

8.0 Budget

List of Tables

Table-1 Basic Information on Poverty and vulnerability in the coastal lagoon area ( Source The statistical

hand book of Sainthamarutuhu -2012:Sainthamaruthu Divisional Secretariat)

Table-2 The Logical framework matrix

List of Maps

Map-1 Sainthmaruthu DS divisional area

Map-2 Beneficiaries of the project

List of Photos

Photo: 1 Satellite image of the project area

Abbreviations

CBO Community Based Organization

DS Divisional Secretariat

GND Grama Niladari’s Division

JICA Japanese International Cooperation Agency

KMC Kalmunai Municipal Council

LKR Srilanka Rupees

UDA The Urban Development Authority

Terminology

Grama Niladari The village headman

Thona A Tamil word used in the Eastern province to denote coastal water bodies .

1.0 Executive Summary

This proposal seeks financial assistance to restore coastal aquatic environment for the better living

conditions of the poor and vulnerable people living the in the vicinity of the coastal lagoon which

passes through the Sainthamarthu DS division in the city of Kalmunai. At present the lagoon is at the

verge of contamination and emits bad smell to the surroundings. The purpose of the project is to

improve the quality of the water thereby enhancing quality of the environment to achieve social

and economical benefits. The project delivers benefits to the poor people who constitute around

50% of the population . There are 20% of the people, mostly children, identified as the most

vulnerable to health risk if immediate actions are not taken . The main activities of the project are

awareness creation and cleaning up of the lagoon . The project implementation strategy mainly

focuses on ensuring the sustainability by promoting community ownership and continual operation

and maintenance by the Kalmunai Municipal Council. The project will be implemented by the works

department of the municipal council and the project support unit of it will monitor .The total budget

of the project is 1.35 million LKR of which KMC contributes ) 0.18 million

2.0 Introduction

The coastal lagoon is situated in

village called as ‘Thona’ by the native language of the people . Over the past three decades ‘Thona’

has been encroached in its boundaries and its width is narrowed down at the south end as depicted

in the Photo-1. The December 2004

service lines leaving the entire surrounding in a dilapidated situated . In Sainthmaruthu village

highest toll of death and property damages occurred , due to high density of population lived

around it and the shallow width .

Thona is a prospective water resource for water front development in Kalmunai city. Thona

a core element to develop Kalmunai as environmentally friendly township.. Thona represents typical

geographical characteristic in the eastern part of Sri Lanka. This water body functions as drainage creek

during rainy season, while it saves wat

the Thona rich biodiversity reserved

JICA have prepared a conceptual plan for the development of the Thona focusing on env

aesthetic enhancement for the tourism and recreational activities.

called effort of by UDA edge of the Thona was protected

has not been implemented due various so

Photo:-

coastal lagoon is situated in the south end of Kalmunai Municipal Council at the sainthmaruthu



1. The December 2004 Tsunami had devastated houses , thoroughfares and other



it and the shallow width .

Thona is a prospective water resource for water front development in Kalmunai city. Thona



during rainy season, while it saves water during dry season. Lagoon and wetland, at the upper reach of

the Thona rich biodiversity reserved, which need to be preserved. In 2007 , the UDA with the support of

JICA have prepared a conceptual plan for the development of the Thona focusing on env

aesthetic enhancement for the tourism and recreational activities. One of the achievements of the so

called effort of by UDA edge of the Thona was protected from further encroachment though the plan

has not been implemented due various socio political factors

-1 Satellite image of the project area

at the sainthmaruthu



Tsunami had devastated houses , thoroughfares and other



Thona is a prospective water resource for water front development in Kalmunai city. Thona function as



er during dry season. Lagoon and wetland, at the upper reach of

In 2007 , the UDA with the support of

JICA have prepared a conceptual plan for the development of the Thona focusing on environmental and

One of the achievements of the so

from further encroachment though the plan

2.1 The problem to be addressed

Environmental remediation of Thona has been identified as the top priorities in the participatory

development plan prepared by the Kalmunai Municipal Council in 2012 . It was identified as the major

contributor for the ground water pollution at Sainthamruthu.

The core issue is the deterioration of the water Quality due to

1.0 Piles of Solid Waste dumped in to the lagoon :- The banks of the lagoon has conventional dump sites

which have been used to throw the rubbish unlawfully by the inhabitants of the city . The people

who live around the vicinity always complain to the municipality that there people who dump their

garbage from the motor bikes during the night hours as the coverage of Solid waste collection route

is approximately 60% ( ie 60% of the streets are covered by the collection vehicles )

2.0 Discharge of wastewater directly into the lagoon :- Some residents and restaurants have directly

connected their outlet of the septic tank to the lagoon.

3.0 Outlets of storm water drainage canals discharge untreated grey water in to the lagoon:- Some

residents have connected their grey water outlets to the storm water drainage canals .

4.0 Stagnation of water and growth of aquatic plants :- The banks , middle reach are full of sediments

and boulders , the thona has not been dredged fully after the Tsunami disaster , the sand bar at the

mouth of the lagoon is also not open periodically

The causes of this issues are of various nature such as, lack of public awareness , inadequate service of

solid waste collection ,incapacity of the local authority in terms of machinery and equipment and

ineffective law enforcement by the local authority and other Government Institutions . These are due

the factors that are associated with the policy of the government and local authority such as less focus

on Pubilc communication and education programmes , low priority to the pollution control among the

policy makers ( Politcical leaders ) and the government officers , inadequate level of the capital

investment , poor business planning in the local authority and insufficient capital assistance from the

central Government

Map-1 Sainthmaruthu DS divisional area

2.2 The strategy of Kalmunai Municipal Council

Since Tsunami disaster , Kalmunai Municipal Council has been undergoing changes in its service delivery

to the public . During the ethnic war period the local authority was mostly administrated by the

appointed officers. Since 2006 , the elected council has become the policy making body representing the

public.

There have been continuous developments in the governance of the system , public grievance redress

mechanisms were initiated during 2009 and 2010 . Community based construction programmes were

implemented with the support of UN-Habitat , UNOPS and The Asia Foundation ect .

The following are the strategic directions towards which the environmental management and service

delivery are mobilized

1.0 Participatory planning , participatory budgeting and preparation of midterm plans :- The city is

divided in to 10 clusters and there are community consultation workshops conducted to identify the

needs from the community .

2.0 Formation of Environmental coordination committees and inclusion of community members into

the sub-committes .

3.0 Appointment of public relation officer and grievance redress mechanism :- Complaints and service

requests are recorded in a systematic way and the summary of actions are reported quarterly to the

public .

4.0 Community based construction programmes . To promote community ownership and sustainability

and to create employment in the project area , community based organizations were involved in the

construction programmes .

5.0 Coordination among the state and private organizations were established . There have been

number of private public dialogues undertaken to identify the gaps in communication .

6.0 Establishment of DRR unit in 2012 to achieve disaster resilience in the city .

2.3 The project area and beneficiaries

As Shown in the map below the direct beneficiaries of the project are the people who live around

the coastal lagoon in the Grama Niladari divisions Sainthmaruthu 08, 10 ,12 ,13 ,15 and 17 .The

statistical hand book of Sainthamarutuhu -2012 division indicates that there are 7803 families live

in the divisional limits and out of it 2590 families live in the surroundings of the coastal lagoon .

Map-2 Beneficiaries of the project

The families of direct benefit is 33% of the total population of Sainthmaruthu. The percentage of the

poor people ( ie the Samurdhi recipients) is 46% of the population the coastal lagoon area as indicated in

the table -1. The children at age 5 and below are 17% of the total population and with the disabled and

aged the most vulnerable population to health risk is 20% . The livelihood information indicates that

there are 33% of the families depend on fishing .

Since there are significant amount of fisherman ,this project will have economic benefit in addition to

the environmental and health benefits. The impact of the project such as s increase in tourism activities

will also help the unemployed to seek jobs .

S.No GN Division Population Families

Poor

Families

Samurdi

Children at

age 5 and

below

Fisherman

families

8

Sainthamaruthu -

08

1363

372

181

178 45

10

Sainthamaruthu -

10

1627

425

157

509 55

12

Sainthamaruthu -

12

1805

495 236 318 220

13

Sainthamaruthu -

13

1076

295 153 152 90

15

Sainthamaruthu -

15

2053

532 274 234 210

17

Sainthamaruthu -

17

1708

471 199 234 235

Total 9632 2590 1200 1625 855

Table-1 Basic Information on Poverty and vulnerability in the coastal lagoon area ( Source The statistical

hand book of Sainthamarutuhu -2012:Sainthamaruthu Divisional Secretariat)

3.0 Rationale

The development of the coastal lagoon is proposed to be implemented in two phases .In the first

phase the environmental remediation will be carried out, in the subsequent phase the recreational

facility improvement will be implemented to increase the revenue to the council.

Overall Objective :- Contribute for Improved health and living condition of the 3000 families

living in the coastal lagoon area , in particular the poor and children under age five .

Project Purpose:- : Improve the water Quality of the Coastal Lagoon at Sainthamaruthu Village in

Kalmunai Municipal Council for the benefit 4000 direct beneficiaries The project is designed to

increase the local awareness , to build capacities of municipal council .

Results :-

1.0 Quantity of the Solid waste dumped into the lagoon is reduced

2.0 coverage of the solid waste collection operation by the local authority is increased in the

project area

3.0 Growth of aquatic plants is controlled .

Logic of Intervention Objectively Verifiable

Indicators

Means of verification Assumptions

Overall Objective :- To

contribute for Improved health and

living condition

Incidence of water borne diseases, skin infections and disorders caused by the pollutants reduced by 50% by 2015, specifically among low income families living along the lagoon -

Hospital and clinic records, including maternal and child health records . Results summarized in an Annual State of the Environment report by the CEA.

Project Purpose : Improve the water

Quality of the Coastal Lagoon at

Sainthamaruthu Village in Kalmunai

Municipal Council for the benefit 4000

direct and 15000 indirect beneficiaries

Concentration pollutants ; reduced by 25% and Dissolved Oxygen level is increased by 50% by the end of 2104 (compared to levels in 2007 ) and meets established national health/pollution control standards by the end of 2015

Monthly water quality surveys ,jointly conducted by the Central Environmental Authority and in collaboration with Municipality

The waste water management project is delivered Upstream water quality remains stable

Table-2 The Logical framework matrix

Result -1

Quantity of the Solid waste dumped at

the lagoon is reduced

-75% of the conventional

dumping sites are

remediated by the end of

2014

-90% of the illegal sol

id waste dumping

controlled by the middle

of 2015

Photo graphs taken bi

weekly around the lagoon

Reports prepared by the

coastal conservation

Department

Public

cooperates to

conduct

communication

programs

The

environmental

police supports

to take action

against the

illegal dumping

Result -2

coverage of the solid waste collection

operation by the local authority is

increased in the project area

- 80% of the

roads in the

sainthamaruthu

village is

covered by the

Solid waste

collection

vehicles by the

end of 2014

- Solid waste

collection

improved to

90% by the end

of 2015

- 50% of the

reduction in

complains

regarding solid

waste collection

by the end of

2014

- User survey

reports by the

Municipal

council

- Complaints

ledger at the

municipal

council

Municipality

spends for the

additional

human

resources such

as operators

and drivers

continue Solid

waste

collection

operation ,

Municipality

maintains the

equipments

and machinery

Result -3

RESULT -3 Growth of aquatic plants is

reduced

- Growth of the

aquatic plants is

reduced by 80%

by the end of

the year 2014

- Photographs

taken at the

lagoon side

- Reports of the

coastal

conservation

department

Oluvil landfill

site would

continue

operation to

dispose the

dredged

materials .

4.0 Activities

4.1 Conduct household baseline survey

This survey is done to collect to understand the current practices of solid waste

management and to know the volume of the waste collected with respect to that of

generated . The survey also have objectives of understand the attitude and behavior of the

community to propose the most appropriate means to collect the solid waste or to promote

the home composting or bio-gas generation .

The survey is done by the field officers hired from the CBOs , the tentative duration is 2

Months .

Deliverables Survey report (with the % of the solid waste collection converge (spatial

)Quantity of the waste generation, collection, maps and figures showing the attitude to

source separation and mobility towards communal bins) .

4.2 Preparation of the solid waste collection plan for the Sainthamaruthu village

The existing plan has to be updated with the participation of the community. Outcomes the

baseline survey to be consulted with the stakeholders and the final plan will be prepared.

Deliverables :- Collection route map with details of communal bins, Time schedule of

collection vehicle

4.3 Community communication program

The communication programs will be conducted in collaboration with the CBOs and the

regional health department . These programs are door to door campaigns, pocket meetings

, awareness sessions in schools and street events . At selected places sign boards will be

installed

Deliverables :- 4000 awareness materials distributed to the community , 4000 houses

visited by the social mobilizes , 20 meetings conducted , 10 schools and 2000 students

reached and 15 sign boards installed

4.4 Clean up of campaign with the participation of CBOs and School children

There will be number of clean of campaigns undertaken with the participation of school

children , CBOs , Sports clubs and government officers . The banks of the lagoon will be

cleaned by the volunteers .

Deliverables :- 500 participants attended the program.

4.5 Dredging of the Lagoon.

This is done the equipments obtained from the project. 5 more additional tractors will

be hired to expedite the operation

Deliverables :- Quantity of dredged material ,.

5.0 Project Management and mechanisms

For the successful implementation of the project , the project will be implemented in collaboration

with the state and social institutions such as the Kalmunai Municipal Council , the Divisional

Secretariat , the Coast Conservation and coastal resource management , The office of medical

officer of health , the irrigation department , the urban development authority and the central

environmental authority .

The project support unit of the municipal council under the works department of Kalmunai

municipal council , is responsible for monitoring of the project ,preparing progress reports ,data

collection and coordination between the agencies and other necessary tasks that needed to be

carryout in respect of project implementation .

5.1 Involving the Community based organizations

. All the procurement works will be done according to Financial Regulation (FR) of the

Government; wherever possible community based will be given preference to promote

community ownership and sustainability . Municipal Finance committee will decide to

implement the construction employing the contractors and suppliers by open competitive

bidding , Community based organizations will also be given opportunities in the tender process.

6.0 Monitoring and evaluation

The project will be monitored regularly to identify the direction , progress and achievement . It will be

verified whether planned outputs and indicators are achieved with the use of the logical framework

matrix . The shortcomings and resource shortages will be corrected to deliver the project in time .The

project support unit of the municipal council will undertake the monitoring activities .

In addition to that , a steering committee will be formed for the monitoring of the project. This will have

monthly field inspection and feed back to the project. This steering committee constitutes

� Political leaders

� Executive staff of the line departments

� Representatives of CBO

� Representatives from Community ( senior citizens )

Weekly progress report will be prepared by the program manager indicting the key achievements

,changes and problems or issued faced by the Project .

There will be a debriefing meeting to be held before the project implantation to introduce the project

and to select the members for the steering committee of the project to ensure active and committed

people are involved in the project monitoring from the community

6.1 Evaluation

The evaluation will be done in two ways such that external and internal . At the end of the project an

independent organization will be outsourced to perform the evaluation .

For the part of internal evaluation , Kalmunai Municipal council will evaluate project at the end of the e

quarters in order to learn lessons from the project for improving its effectiveness .

7.0 Sustainability

7.1 Budgetary provisions to operate and Maintain the equipments

Kalmunai municipal council will allocate for additional resources in its annual budget to routinely clean

the lagoon and for solid waste collection . It has already engaged in income generation activities from

the various type of business and tax creation activities.

Regular maintenance activities such as cleaning the drainage canals , repair of blocked and broken

earth bunds, retaining walls and roads, will be carried out by the works department of the municipality

7.2 Promotion of Community ownership and maintenance by the Community

It s planned to get community involvement at all the stages of the projects ie Planning, Implementing

and the maintenance.

1. Manage the improved utilities and infrastructure with community participation and community

ownership, by involving community bodies in the project monitoring .

2. Awareness promotion and community education by the CBOs in collaboration with the

Municipal health department .

4 Manage the Drains garbage free and a sound, hygienic environmental location, by introducing

community based cleaning programs .

8.0Budget