MEETING MINUTES AND IMPORTANCE OF MEETINGS ON CONSTRUCTION
SITE
SUBMITTED TO:- SUBMITTED BY:-
PROF. JEETU SONEJI ANIKET MOHITE - AP16248 PAURAV CHORDIYA
AP16203 RITUJA BANDE AP16244 JITESH THAKARE AP16207 RAJAT SONAR
AP16198 RAHUL YADAV AP16191SIDHANTH WAGHMARE AP16251
MEETING MINUTES AND IMPORTANCE OF MEETINGS ON CONSTRUCTION
SITE
MEETING MINUTESMinutes, also known as protocols or,
informally,notes, are the instant written record of ameetingor
hearing. They typically describe the events of themeetingand may
include a list of attendees, a statement of the issues considered
by the participants, and related responses or decisions for the
issues.Minutes are the official written record of the meetings of
an organization or group. They are nottranscriptsof those
proceedings.
WHAT IS INCLUDED IN MEETING MINUTESBasic information about the
meeting: date, time, location.Who attended, along with a special
note in the cases where attendees came late or left early.Agenda
items with a brief description of each item.Voting actions with a
detailed account of how each individual voted, along with any
abstensions.Time when meeting was adjourned.
MEETING MINUTES EXAMPLES
ADVANTAGES OF MEETING MINUTESConfirm any decisions madeRecord
any agreed actions to be takenRecord who has been allocated any
tasks or responsibilitiesPrompt action from any relevant
attendeesProvide details of the meeting to anyone unable to
attendServe as a record of the meeting's procedure and outcomeOffer
legal protection.Acts as measuring stick.
AN EXAMINATION OF SAFETY MEETINGS ON CONSTRUCTION SITES - Tarja
Mki1 and Anssi Koskenvesa2
CONSTRUCTION MEETING MINUTES The Cornice Company Construction
Managers
CONSTRUCTION PROGRESS MEETINGSLITERATURE REVIEW
MEETINGS ON CONSTRUCTION SITESA meeting is a coming together of
(generally) three or more people to exchange information in a
planned manner and discuss issues set out before them to arrive at
decisions, solve problems, etc.A meeting can be formal or informal.
As regards a formal meeting there is set rules for convening it and
conducting it, with a written record of its proceedings. It
requires a notice which is a call, an invitation to attend it.It
has an agenda or list of things to deal with, and the outcome is
systematically written in the form of minutes
TYPES OF MEETINGSInformative where the purpose is to give
information to the participants about a new scheme, product,
etc.Consultative in which the members are consulted to solve a
problemExecutive in which decisions are taken by those empowered to
do soIn practice, most of the meetings serve more purposes than
one. Some additional classifications of meetings are meeting for
negotiation purpose, meeting for giving instructions, etc.
IMPORTANCE OF MEETINGS AT CONSTRUCTION SITESReceive progress
reports from thecontractor(thecontractormay hold a progress
meeting, sometimes called a production meeting,
withsub-contractorsprior to theconstruction progress
meeting).Receive progress reports from theconsultant team.Receive
cost reports from thecost consultant.Receive records
ofsub-contractorsand labour on site.Receive progress photos (which
may be required from thecontractorif included in the preliminaries,
or may sometimes be commissioned separately by theclient).
IMPORTANCE OF MEETINGS AT CONSTRUCTION SITESProgress vs
programme and the causes of any delaysTesting
regimesMock-upsQualityissuesWeather reportsIssues that may impact
on costsHealth and safetyissuesIssues with neighboursOff-site
fabrication and off-site paymentsEarned value analysisDesign
issuesWarrantiesLook ahead to the next period
THANK YOU
