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Writing A BusinessRequest3 Simple Steps
Objectives
After you have finished this session, you should be able to: ● know what is a routine request● write a routine request
Business Request Defined
It is any business letter you write and you expect the reader will respond without having to be persuaded.
A routine request may differ in purpose but not in structure and organization.
In Education
A routine request may be:
● a request for correction of personal information● a request for accessing class information● a request for an updated form of school policy● or others
In Business
A routine request may be:
● a request for information about a car loan● a request for financial annual report● a request about a product or device● or others
Writing a Request in 3 Simple Steps
1. Use Routine Basic Vocabulary2. Use Direct Organizational Plan3. Proofread for Grammar and Usage
Step 1: Use Routine Basic Vocabulary
provide: make available for use; supply
regarding: with respect to, concerning
interested: showing curiosity about something
purchase: buy
Step 1: Use Routine Basic Vocabulary
representative: a person who is chosen to represent a group or another person
appreciate: value, respect, admire
ordering information: to request, be supplied with
Step 2: Use Direct Plan
● State the main idea first. Start with a question. Explain why you want this product.
Dear Mr. Benson:Would you provide me with information regarding the SolarGoPack 12k Pro Briefcase? I’m interesting in purchasing 43 Solar Power Professional Briefcase for our employees to charge their electronic devices while they are at work and in travel.
Step 2: Use Direct Plan
● Explain what you want exactly. Ask the questions you want and enumerate them for emphasis and clarity.
Specifically, I would like answers for the following questions: 1. Is the SolarGoPack Briefcase ballistic nylon and leather? 2. Is the Solar panel on the SolarGoPack Briefcase bag powers a
battery that will charge any of your electronic devices? 3. Is it a powerful true 1200 mAh L-ion Battery?
Step 2: Use Direct Plan
● Express your appreciation and explain who you would like to receive the information you requested.
I would appreciate you emailing me the information I need to make a purchase decision. I would also appreciate receiving ordering information Don’t forget your signature
Your Complete Business Request Dear Mr. Benson:Would you provide me with information regarding the SolarGo Pack 12k Pro Briefcase? I’m interesting in purchasing 43 Solar Power Professional Briefcase for our employers to charge their electronic devices while they are at work and in travel. Specifically, I would like answers for the following questions: 1. Is the SolarGoPack Briefcase ballistic nylon and leather? 2. Is the Solar panel on the SolarGoPack Briefcase bag powers a battery that will
charge any of your electronic devices? 3. Is it a powerful true 1200 mAh L-ion Battery?
I would appreciate you emailing me the information I need to make a purchase decision. I would also appreciate receiving ordering information.
Sincerely, Janson R Peterson ([email protected] Purchasing DirectorPhone: 2234567; Fax: 2345678
Step 3: Proofread for Grammar and Usage
● Check for tense consistency .● Check for correct pronoun reference.● Check for correct punctuation.
Step 3: Proofread for Grammar and Usage
● Check for tense consistency. Use the simple present tense of the following verbs provide- appreciate-charge-are- is- like- need- am purchasing-
● Check for correct pronoun reference. their------------employers
Step 3: Proofread for Grammar and Usage
● Check for correct punctuation. Is it a powerful true 1200 mAh L-ion Battery? Specifically, I would like answers for the following:
You Should have learned:
● What is a routine business request?● How to write a routine business request?
I hope you enjoyed the session!You can write for questions and moreinfo: [email protected]
See you in the next session!
