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Sukaina Walji, ROER4D Communications Advisor
18 & 25 March 2015
Research on Open Educational Resources
for Development (ROER4D) in the Global South:
Working a conference
Working a conference
Session outline
• Working a conference
• Discussion
• OEC Global 2015, Banff 22-25 April – any questions?
Please share your tips and tricks for working a conference?
Add to Google doc: http://goo.gl/LZHsNF
What are the challenges or concerns?
5 Ps of Working a conference
Purpose
Preparation
Presence
Participation
Post conference
Purpose – be clear why you attending
What is my purpose for attending this conference?
Present my research
Networking and meeting people
Promote my project or institution
I was invited to attend/present
All of the above
I don’t know
If all of the
above,
PRIORITISE!
Preparation – being ready to attend
Who will be there?
Scan conference
website
Check attendee list
Make contacts via
email or social media
What sessions
will I attend?
Review programmeand print a
copy
Mark sessions of
interest
Sign-up to sessions if possible
What’s happening?
Find conference
backchannel e.g.
#OEglobal
Read newsletters and emails
from conference organisers
Travel checklist
Travel docs, visa,
insurance, transfers,
hotel attendance
Chargers, adaptors,
USBs
Programme on Conference website
Backchannel
chatter
Conference
hashtag
Preparation - as a presenter
How can I be a prepared presenter?
Prepare presentation
Complete and submit paper if required
Present a ‘dry run’ for colleagues and get feedback
Copy on USB and in the cloud e.g. dropbox
Check any required tech is available (audio, video)
Presence – establish yourself virtually
How can I make my presence known to conference attendees before I arrive
Signal your attendance and topic on social media
Find conference # on Twitter e.g. #oecglobaland post to it
Post your paper or slides on your website, SlideShare or tweet a link to Google Doc
Connect with other attendees via conference website if there are social features
If presenting, give hints or preview of what you will talk about
Help publicise the conference to your networks
ROER4D tweets
about conference
schedule Sukaina tweets about
conference schdule
Sukaina retweets OEC
about ROER4D
bibliography
Participation - as an attendee
How can I be effective when
attending sessions?
Target sessions that relate to your purpose (present your research, meet
people, build visibility for your organisation)
Sit at front and ask a question or two, introducing yourself when you ask the
question
Exchange contacts and business cards with presenters and session attendees
Prepare an elevator speech about your purpose
How can I amplify my participation?
Live tweet or live blog the session
Take notes or sketch notes and share with others
Attend receptions, dinners, teas and gatherings
Participation - as a presenter
How can I maximisemy participation as a presenter?
Keep to time and allow time for questions and comments
Clear legible slides
Share your slides or paper by including links in your presentation
Create easy take-aways e.g. infographics
Exchange contacts and attend reciprocal sessions
Be aware of brand if representing a project
ROER4D infographic showing project
scope and scale
Post conference follow-up
How can I grow my network?
Follow up personal contacts via email, LinkedIn, Twitter,
Tweet/email conference admin
thanking organisersand presenters
Maintain links via social media, email, other conferences and collaboration
How can I share and amplify my
work?
Share links to slides, paper, blog via social
media channels
Share reflections via blog, newsletter,
emails to networks
Share others’ papers and presentations
How can I learn from my
experience?
Reflect on purpose
Document learning & personal growth
Share on
Slideshare
Amplify conference
effect
5 Ps of Working a conference
Purpose ✔
Preparation ✔
Presence ✔
Participation ✔
Post conference ✔
Project
events
Resources
SlideShare
Blog Twitter
Facebook Page
CMS (Vula)
Website
Virtual meetings
(Skype, Adobe
Connect)
Internal communications External communications
Conferences
ROER4D Communications overview
OpenUCT
repositoryNewsletter
Next steps and discussion
Please share your tips and tricks for working a conference?
Add to Google doc: http://goo.gl/LZHsNF
Links
Website: www.roer4d.org
Contact Author:
Follow us: http://twitter.com/roer4D
Presentations: www.slideshare.com/roer4D
Thank you!
This work is licensed under a Creative Commons Attribution 4.0 International License.
Written by Sukaina Walji
Contact:[email protected]
