Microsoft®

Word 2010Core

Skills

Lesson 6: Getting Ready to Print

Courseware #: 3240

Microsoft Office Word 2010

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Word 2010Core

Skills

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Lesson 6 Objectives

•add comments for review•preview the document•print the document

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Word 2010Core

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Using Comments•The process of working together in teams, sharing comments, and exchanging ideas for a common purpose is called workgroup collaboration.

•Word provides several ways team members can collaborate. – Team members can circulate a

document and add comments or changes to the document.

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Using Comments

•Comments provide another method of proofing your document

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Using Comments• Insert comments in balloon objects

– Identifies who made comment – Comments from multiple

people appear in different colors for each person

– Can move from one comment to next

• Display on screen– Do not print unless you

change the print options to print

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Inserting Comments

• To insert a comment, on the Review tab, in the Comments group, click New Comment

• To delete a comment, click the comment to be deleted & then click delete

• To view the comments, click Previous or Next

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Word 2010Core

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Learn the Skill (p. 125)

•In this exercise, you will insert comments into the Camel Tours document as reminders

•Open Camel Tours. Save the file as Camel Tours.

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Preparing to Print

•Preview document for overall page layout in Backstage view

•Document appears as it will when printed

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Preparing to Print

•To preview or print document:– Click File tab and

click Print, or– press Ctrl+P

•Use status bar to zoom in or out

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Preparing to PrintPrint Click to print using options set.

Copies Specify number of copies to print.

Printer Indicates which printer is active.

Print All Pages Set print options.

Pages #-# Only these pages#,#,# Only the pages specified-# From page 1 to the specified page#- From this page to the last pages#-s# From this section to this

section

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Preparing to PrintPrint on Both Sides

Set double-sided option

Collated Set how multiple copies printed.

Portrait Orientation

Change orientation here.

Letter Change paper size.

Normal Margins

Change margins.

1 Page per Sheet

Set how many pages print on each sheet.

Page Setup Make other page layout changes to document.

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Word 2010Core

Skills

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Learn the Skill (p. 130)

•In this exercise, you will preview a document, make some changes to how it will print.

•Open Biking Tours. Save the file as Biking Tours.

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Summary of Lesson 6

•check the spelling •check the grammar •check for contextual text errors

•use AutoCorrect

•add comments for review

•preview the document

•print the document

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Review Questions1. Explain the difference between spelling errors,

grammatical errors, and contextual text errors.

2. Explain how you could use the AutoCorrect feature to help with entering text characters.

3. When might you add comments to a document?

4. Discuss why you might want to preview the document before printing.

5. Give examples of why you might want to change the print options for a document.