Microsoft®

Word 2010Core

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Lesson 4: Working with Tabs

Courseware #: 3240

Microsoft Office Word 2010

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Lesson 4 Objectives

•create bulleted or numbered lists•create outline numbered lists•customize lists•work with multi-level lists•create outlines

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Organizing List Information

•Sometimes you may want to organize your document information into a list

•A bullet is any small character that appears before an item

•Bullets are often used when the order of items does not matter

•Numbers are usually used when you need to prioritize the items in a list

•An outline is used when you need to show a progression of ideas, thoughts, etc.

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Organizing List Information

Bullets

Multilevel listNumbering

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One way to create a numbered or bulleted list as you type is to create a paragraph, and then click the Numbering or Bullets button on the Home tab.

You can also change a list that you already typed to a bulleted or numbered list by selecting the items, and then clicking either the Bullets or Numbering button.

Organizing List Information

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Learn the Skill (pp. 77-78)•In this exercise, you will add bullets & numbering to text, as well as apply some formatting to help emphasize the lists.

•You will need the Proposal for Haunted Adventure Tours to complete this practice

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Organizing List Information

•You can customize bulleted and numbered lists to give it a different look– Change the indents or customize the bullets or

numbers.

•To apply list style on text, on Home tab, in Paragraph group, click arrow for list button

Bullets Numbering

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Customizing the Lists

•Change to specific style for bullets or numbers

•Once applied, can change default using Library options

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Customizing the Lists

•Define new style for bullet or numbering

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Learn the Skill (pp. 79-81)•In this exercise, you will customize the bullets & number in the Proposal for Haunted Adventure Tours document to distinguish between the three lists.

•You will need the Proposal for Haunted Adventure Tours to complete this practice

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Multilevel Lists

• A multilevel list is a list with two or

more levels of bullets or numbering.

• A numbered multilevel list is

sometimes called an outline

numbered list.

• You can create lists with levels of

topics using bullets, numbering, or

combination

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Creating a Multilevel List

•To apply multilevel list

numbering, on Home tab, in

Paragraph group, click

Multilevel List

•To choose different numbering

style for list, click style from

displayed list

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Creating a Multilevel List

•For only one level

using one list style,

select text and then on

Home tab, in

Paragraph group, click

Multilevel List, click

Change List Level,

click list style

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Creating a Multilevel List•To customize list level, on Home tab, in Paragraph group, click arrow for Multilevel List, click Define New Multilevel List

•Press Tab or Shift+Tab in text to denote different levels

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Learn the Skill (pp. 83-84)•In this exercise, you will learn how to apply a multilevel numbering list to text in the Staff Agenda document.

•You will need the Staff Agenda to complete this practice

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Creating Outlines•Useful to show progression in several levels of numbering

•Outline feature is intended to help you organize sections or headings in a document

• In Outline view, you can type topic headings and subheadings for a document.

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Creating Outlines•Word usually formats the first line with the Heading 1 style. Press Enter to create the heading. If you press the Tab key, you create a Level 2 heading.

•Once you have typed an outline, you can easily modify it.

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Creating Outlines

•To switch to Outline view:– On View tab, in Document Views group, click

Outline; or– click Outline from View modes on Status bar

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Creating Outlines• To promote text to higher level, click Promote or

press Shift+Tab• To demote text to lower level, click Demote or press

Tab• To add text at same level, press Enter and type new

text• To demote text to Body Text style level, click Demote

to Body Text• To promote text to Heading 1 style level, click

Promote to Heading 1

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Creating Outlines• To view or change level applied for current line, use Outline

Level• Symbols at left of levels expand or collapse levels • Text between symbols is “family of text”

– Click Move Up or Move Down to move family of text, or drag to new location

Outline Level

CollapseExpand

Move down

Move Up

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Creating Outlines

•Use Show Level to display only text at that level•Use Show Text Formatting to change display of text from formatted or regular

•Use Show First Line Only to display only first line of multiple lines of text for level

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Learn the Skill (pp. 85-87)•In this exercise, you will create an outline for Nick Klassen to orgainize topics for discussion at the Staff Retreat.

•You will open a new document to complete this practice

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Sorting Text• Sorting arranges a list of words in ascending order (a to z) or in descending order (z to a).

• You can also arrange a list of numbers in ascending order (smallest to largest) or descending order (largest to smallest).

• Sorting is useful for putting lists of names or terms in alphabetical order.

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Sorting Text•To sort text you must first select the text.

•Click on the Home tab, paragraph group, Sort command to open the sort dialog box.

•Choose what you wish to sort by – paragraphs or field names

•Then choose the type you wish to sort – text, numbers, dates

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Summary of Lesson 4

• understand what a tab stop is

• recognize the different types of tab stops

• set tab stops on the ruler as well as the Tabs dialog box

• set leaders for tab stops• clear one or all tabs

• create bulleted or numbered lists

• create outline numbered lists

• customize lists• work with multi-level lists• create outlines

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Review Questions

1. Explain what a tab stop is and why you should use tab stops for aligning text.

2. When would you use the Tabs dialog box and how do you access it?

3. Why would you apply numbering to a list of items instead of using bullets?

4. Why would you set up a multilevel list?

5. Explain the purpose of the Promote or Demote features when working on an outline.