Microsoft®

Word 2010Core

Skills

1

Lesson 3: Formatting Content

Courseware #: 3240

Microsoft Office Word 2010

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 2

Lesson 3 Objectives

•adjust text alignment•indent paragraphs•change line and paragraph spacing•use the Format Painter

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 3

Formatting Paragraphs• Apply format to change paragraph position

• To apply formatting to paragraphs:

– On Home tab, in Paragraph group, click formatting option, or

– use formatting options in the Paragraph dialog box, or

– press keyboard shortcut for formatting option, or

– right-click paragraph, and then click Paragraph, or

– on Mini toolbar, click appropriate option.

• To remove all formatting options from paragraph, click Home tab and in Font group, click Clear Formatting

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 4

Aligning Text•Alignment refers to the position of text between the margins. You can left-align, center, right-align, or justify text.

• Left-aligned and justified are the two most commonly used alignments in documents.

•To align text, you click one of the Alignment buttons in the Paragraph group on the Home tab.

Microsoft®

Word 2010Core

Skills

Aligning Text (continued)• Choose the appropriate button for alignment on the Paragraph Group.

• Align Left: the text is aligned with your left margin

• Center: The text is centered within your margins • Align Right: Aligns text with the right margin • Justify: Aligns text to both the left and right margins.

5

Microsoft®

Word 2010Core

Skills

Aligning Text (continued)•Examples of different text alignments

6

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 7

Aligning Text Keyboard Shortcuts

•Align Left

•Center

•Align Right

• Justify

+L+E+R

+J

Microsoft®

Word 2010Core

Skills

88

Adjusting Line Spacing

8

Line spacing is the amount of space between lines of text.

Single-spaced text has no extra space between each line; double-spaced text has an extra line of space between each line of text.

The default setting in a Word document is 1.15 lines, not single spaced.

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 9

Setting the Line Spacing•To set line spacing:

–On Home tab, in Paragraph group, click Line spacing, or

–on Home tab, in Paragraph group, click Paragraph Dialog Box. On Indents and Spacing tab, click arrow for Line spacing and click line spacing, or

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 10

Setting the Line Spacing (continued)•To set line spacing:

–press shortcut key for most commonly used line spacing options, or•Single

•One and a Half

•Double–right-click paragraph, click Paragraph, click arrow for

Line spacing and click spacing.

+1+1.5

+2

Microsoft®

Word 2010Core

Skills

1111

Adjusting Paragraph Spacing

11

Paragraph spacing is the amount of space between paragraphs.

The default is to add 10 points of space after each paragraph.

Often heading styles include space before or after the heading paragraph as part of the style definition.

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 12

Setting Paragraph Spacing

•To set or change paragraph spacing:– On Home tab, in Paragraph group,

click Paragraph Dialog Box. In

Spacing area, set measurement, or

– on Page Layout tab, in Paragraph group, click

incremental buttons or type measurement for

Before or After, or

– right-click paragraph, click Paragraph, and in Spacing area, choose

spacing for Before, After, or both.

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 13

Learn the Skill (p. 63-64)

•This exercise will show you how to change the alignment on the title & then change the spacing for the paragraphs of text in the employee list

•You will need the Tolano Adventures Employee List to complete the skill

Microsoft®

Word 2010Core

Skills

1414

Indents• An indent is the space between text and a document's margin.

– Indent from the left margin, right margin, or both margins. – Indent only the first line of a paragraph or all the lines in a paragraph

except the first line.

• To indent a paragraph one-half inch at a time, click the Increase Indent or Decrease Indent buttons on the Home tab.

14

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 15

Indenting ParagraphsLeft Indent Entire paragraph indents from left margin.

Right Indent Entire paragraph indents from right margin.

First Line Indent

Only first line of paragraph indents from left margin.

Hanging Indent Paragraph indents from left margin, with first line “hanging” at left margin.

Tab First Line HangingSelector Indent Indent

Left Indent Right Indent

Microsoft®

Word 2010Core

Skills

1616

Indenting Paragraphs (continued)

16

You can create hanging indents in which the first full line of text is not indented but the following lines are.

Hanging indents appear commonly in lists and documents such as glossaries and bibliographies.

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 17

Indenting Paragraphs

•Adjust indent markers using marker in ruler, or select from Tab Selector

•To move or adjust indent marker:– Drag indent marker, or

– click Tab Selector for indent marker, then click ruler at location for indent

•Vertical line appears as guide for indent position

•Press Alt to help set precise indent measurements

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 18

Indenting Paragraphs

First Line Indent

Left Indent, Hanging Indent

Left IndentHanging IndentRight Indent

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 19

Indenting Paragraphs

•To set precise paragraph indents:– On Page Layout tab, in Paragraph group, set

indent measurement from Left or Right margin, or

– on Home tab, in Paragraph group, click Paragraph Dialog Box

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 20

Learn the Skill (p. 66-68)

•In this exercise, you will practice setting different types of indents for Proposal for Haunted Tour Adventures Flyer Draft

Microsoft®

Word 2010Core

Skills

2121

Copying Formatting

21

You can copy the format of selected text to other text by using the Format Painter.

Click the Format Painter button on the Home tab or on the Mini toolbar.

Microsoft®

Word 2010Core

Skills

2222

Copying Formatting

22

To copy the format to more than one block of text, double-click the Format Painter button.

Microsoft®

Word 2010Core

Skills

232323

Adding Borders and Shading to Paragraphs•Borders around a paragraph draw the reader’s attention to the paragraph

•You can specify where the border will appear around the paragraph– All four sides (like a box)– Two sides– One side

Microsoft®

Word 2010Core

Skills

242424

Adding Borders and Shading to Paragraphs•To add borders and shading:

– On Home tab, in Paragraph group, choose the borders command, or

Borders tab in the Borders and Shading dialog box

• on Home tab, in Paragraph group, click Borders & shading from the Borders drop down box

Microsoft®

Word 2010Core

Skills

252525

Borders and Shading dialog box

Places border on all four sides at once

Click to change the border color

Click sides of preview paragraph to place or remove individual borders

Click to change the width of the border line

Places border on each side individually

Scroll to see line styles for border

Microsoft®

Word 2010Core

Skills

2626

Adding Borders and Shading to Pages• Just as you can add borders to paragraphs, you can add

borders and shading to entire pages.

26

Click page border tab to put border on the whole page

Click shading tab to put shading on the whole page

Microsoft®

Word 2010Core

Skills

2727

Understanding Styles

27

In Word, a style is a set of formatting options that have been named and saved.

Using styles can save time and add consistency to a document.

Character styles affect only selected text; paragraph styles affect entire paragraphs.

Microsoft®

Word 2010Core

Skills

2828

Applying Quick Styles

28

A Quick Style is a style that is available by clicking a button in the Styles group on the Home tab.

When the Quick Styles gallery is open, you can point to a Quick Style to see a Live Preview of the formatting in the document.

The default style for text is the Normal Quick Style.

Styles Group

More button in the Styles group

Quick Styles Gallery

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 29

Summary of Lesson 3

• format text using bold, italics and underline

• change the font, font size and font color of text

• adjust the character spacing or position

• adjust text alignment

• indent paragraphs• change line and paragraph spacing

• using the Format Painter

Microsoft®

Word 2010Core

Skills

© CCI Learning Solutions Inc. 30

Review Questions

1. What does formatting characters refer to?

2. When would you want to change the character spacing?

3. What does paragraph formatting refer to?

4. When or why would you want to change the paragraph spacing?

5. Explain the different indent types and when or how you might use each.