Effective Organization TransitionsLeadership Development Committee

COSGP Leadership Competencies

Communication

Resource utilization

Professionalism

Organizational AdvancementRoles & Responsibilities

Programming

Empowerment & Motivation

Organization

Transitions

Goals

Convey the importance of transitioning your SGAs, and to get you thinking about it now!

Identify ways to aid in a smooth transition from year to year

Emphasis on process

Provide resources

Discuss effective examples

Transitions

An effective change in leadership from one year to another is vital to an organization’s survival

A transition tests an organization's ability to renew itself, so that it can continue to fulfill its mission in a changing environment

A successful change in leadership: preserves the organization and the trust of its members

allows it to grow and adapt to meet new challenges with imagination and enthusiasm

Ineffective Transitioning

Failure to understand your responsibilities within your organization or to your organization’s transition

You run the risk of losing momentum, then morale, and ultimately members

Years of hard work and key relationships may be lost if you fail to understand the importance of a complete transition

Transitions are more than:

Passing on materials

Passing on contacts

Passing on ideas for your organizations future

It’s a process!

Goals for Transitiono Provides for transfer of significant organizational

knowledge.

Minimizes the confusion of leadership changeover.

Gives outgoing leaders a sense of closure.

Utilizes the valuable contributions of experienced leaders, usually the most neglected members in your group.

Helps incoming leadership absorb the special expertise of the outgoing leadership.

Increases the knowledge and confidence of the new leadership.

Minimizes the loss of momentum and accomplishments for the group.

The Process

When?Early: As soon as you take office, take stock of the transition preceding you (know the path before you)

Learn from your organization’s past transitioning to improve yours

Effective transitioning cannot take place the night before!

The Process

Who?Starts with you!

Facilitation falls to you. You have to assume responsibility for each of the following:

Your Executive Officers

Your General Council Officers

Your Advisors

Your Administration

Expectation: All will participate in the process as part of position responsibilities

What? Resources Required

A complete record of the organization's structure, goals and accomplishments (organized files):

Constitution and By-laws

Organizational goals and objectives for previous year(s)

Job descriptions/role clarification's

Status reports on ongoing projects

Evaluations of previous projects and programs

Previous minutes and reports

Resources/contact lists with addresses and phone numbers

Financial books and Institutional documents/policies

Mailing lists

A complete record of the organization's structure, goals and accomplishments (through complete and organized files):

Traditions, ideas or completed projects; continuing projects and concerns; or ideas never carried out.

Personal and organizational files.

Acquaintance with physical environment, supplies, equipment and any office procedures.

Introduction to personnel (advisors, administrators, contacts, etc.).

What? Resources Required

Share what you would have done differently. Or how you could improve upon the previous year.

Share all ideas, no matter if successful or not as this will shape future progress

What? Resources Required

Resources to Aid in Transition

COSGP’s Effective & Efficient Student Government Transitions

Provides overview of this process

Insights on critical pieces to transitioning

Materials:Forms, tables, checklists

Document your process

Available at the COSGP Google Group Website

Discussion

Have you begun this process at your COM?

Effective examples at your COMs?