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TIME MANAGEMENT

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What is Time Management?

• Time management refers to the process of allocating the right time to the right activity.

• It helps in making the best use of time for any project.

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Why is it important?

• Helps You Prioritize• Get More Done In Less Time• More Quality Work• Keeps Things In Context

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Why is it important?

• Keeps You On Track• Deliver What’s Promised• Time Is Limited• Helps Discipline Ourselves

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What does it include?

• Effective Planning • Setting goals and objectives • Setting deadlines • Delegation of responsibilities • Prioritizing activities as per their importance • Spending the right time on the right activity

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How is it done in project?• Tasks

Duration, resources, dependencies• Schedule

Tasks, predecessors, successors• Critical Path

Changeable, often multiple, float

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How is it done in project?

• CPM (Critical Path Method) containsList of all activityDuration of each activityDependency between activities

• PERT (Program Evaluation Review Technique) Represents the sequence of tasks Select individual and simultaneous tasks Determine critical path

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Time in Project Management

Activity Definition

Activity Sequencing

Activity Duration

Estimation

Schedule Duration

Schedule Control

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Activity Definition• Foundation• Site cleaning• Carpentering Work• Walls and Beams• Electric pipes• Plumbing• Painting• Closing

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Subject Matter Expert

• Special, in-depth knowledge of a business area.• Offer technical advice and recommend strategy.• Offer technology support and motivations.• Build and present the feasibility of the solution.• Prepare test cases and scenarios and perform

testing of the technical solution.

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Activity Sequencing

• Establish relation ship among all the activities.• Define predecessors and successors.• Explains the flow of activities or the order in

which the activities will be executed.

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Activity Duration Estimation

• Represents the amount of time that each activity will take to complete.

• By doing this, we will get an idea of which part of the project takes what amount of time in the project and will help us plan accordingly.

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Schedule Duration

• Project schedule is created based on the previous information gathered.

• Baseline can be created to keep a track of the progress.

• Helps us plan the project dates.

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Control Schedule

• Keep track on how the project is progressing• Should be able to take corrective and preventive

actions in case of delays.

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What are the benefits?• Organized Project• Produce effective results• Begin with Objective in mind.• Efficient planning• Reliable Forecasting.• Identifying Priority• Measure Progress• Create Realistic, Mutually Agreeable Goals• Deliver as Promised

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How does Primavera help?

• Finish a 100 days project in 40 days.• Maintain–Baselines (Track Progress)– Scenarios (Identify alternatives)–What if Comparisons (forecast requirement and

close issues before they occur)

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How does Primavera help?

• Progress Reporter ( Reduces synchronization Time)

• Dashboard (Portfolio at your glance)• Time Sheets (Keep track of project)

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How does MSP help?

• Baseline• Tracking• CPM• Scheduling• Maintain calendar

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Burj-Al Arab

• Started: 1994• Ended: 1999• Island: 3 Years• Main building: 2 years

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Thank you