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The Writing Process
Most people learn about the writing process in grade school or high school
They practice it repeatedly in college or university
The steps necessary to create effective documents are as follows
The Writing Process
The Writing Process
Analyze your audience Analyze your purpose Generate ideas about your topic Research information Structure and outline your document
Planning
Write quickly without stopping to revise If you must stop, stop in the middle of a
section. Then, pick up where you left off
Drafting
Reconsider your audience. Are you still meeting their needs?
Reconsider your purpose. Have you identified your goals?
Reconsider your structure and development. Does the document flow and is it organized in a logical sequence?
Revising
Let the document sit at least overnight before you revise it
Edit the document carefully for grammar, punctuation, style, etc.
Format the document carefully. Make sure it is appropriate to your organization and your audience
Proofread the document carefully, and have another person proofread it if possible
Editing and Proofreading
Are you sensitive to the audience? Do your paragraphs begin with a topic sentence? Is your wording straightforward, concise and natural? Is your wording precise? Do you avoid general terms like "a
large increase"? Do you use concise wording and strong verbs? Do you achieve grammatical parallelism in lists and headings? Do you use relatively short sentences? Do you use relatively short paragraphs? Are your verbs the appropriate tense? Do you link new information to known or previously acquired
information? Have you checked and double-checked grammar, punctuation
and spelling?
General Writing Tips
This is part of an on-line course “Professional Business Communication”
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