The Language of Coolness - What to Say During Meetings

THE LANGUAGE OF

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WHAT TO SAY DURING MEETINGS

COOLNESS

PART 1

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Image courtesy of onlyhdwallpapers.com

This lesson is about the special

language used for meetings.


There is a special language for chairing and controlling official meetings (See Part 2).




There are special words for giving opinions and for agreeing.



There are special words for disagreeing.



There is a language of persuading.


HOW TO COMMUNICATE DURING MEETINGS

NEXT



NOT HOT LIKE THIS…



… BUT COOL LIKE THIS.

Image courtesy of sealyourfridge.com.au


HOW TO ASK FOR OPINION

NEXT

Image courtesy of Nur Sudaqo (freewallpaperdesktop.info)

AS COOL AS ICE CUBES


1. Asking for opinions

What are your feelings on ...? What do you think of ...? What's your opinion of ...? Could we hear your opinion of ...?



Practice.


It’s ok to copy...... but use your own ideas.

What are your feelings on ... ?

What do you think of ... ?

What's your opinion of ... ?

Could we hear your opinion of ... ?


HOW TO GIVE AN OPINION

NEXT


AS COOLY AS ICE CUBES


Exercise

Here are some phrases that are very strong. Some are neutral and others are tentative. Identify: are the phrases

STRONGNEUTRAL orTENTATIVE?


2. Giving opinions

1. I'm inclined to think ... 2. I think ... 3. My opinion is ... 4. It's my feeling that ... 5. I'm absolutely sure that ... 6. I tend to think ...

STRONG, NEUTRAL or TENTATIVE?


Answers


2

STRONG

NEUTRAL

NEUTRAL

NEUTRAL

STRONG

TENTATIVE


Do not use strong language...


... when you express an opinion

during formal meetings.



... use cool language.

When you express an opinion...


... no show of emotion.


Cool language means...


... no heat.Image courtesy of onlyhdwallpapers.com



... no blood.




... use neutral words.




For Example


2

TENTATIVE

NEUTRAL

NEUTRAL

NEUTRAL

STRONG

TENTATIVE


Practice.


It’s ok to copy but...... add your own ideas.

I think ...

My opinion is...

It’s my feeling that ...


... use tentative language.


Even cooler ...


For example


2

TENTATIVE

NEUTRAL

NEUTRAL

NEUTRAL

STRONG

TENTATIVE


Practice.


It’s ok to copy but...... mix your own ideas.

I'm inclined to think ...

I tend to think ...

I probably believe ...


HOW TO AGREE

NEXT




Exercise 2




3. Agreeing

1. I completely agree with you.2. I agree.3. Well, yes.4. That's right5. I couldn't agree more.6. That seems reasonable.



Answers

1. I completely agree with you.2. I agree.3. Well, yes.4. That's right5. I couldn't agree more.6. That seems reasonable.

3

STRONG

NEUTRAL

TENTATIVE

NEUTRAL

STRONG

NEUTRAL


Avoid strong language...


... when you agree during

formal meetings.




When you agree with something ...


... use neutral

language to be polite.




Practice.

Image courtesy of (www.semana.com)

It’s ok to copy but...... use your own ideas.

I can agree with that ...

That’s sounds right...

I agree with the idea ...

That sounds good ...


... use tentative

language to show that you

are unsure.Image courtesy of onlyhdwallpapers.com



Practice.



Well, yes ...

Perhaps you’re right ...

I heard someone say that too ...

You might be right ...


... use formal language to

express strong

agreement. Image courtesy of onlyhdwallpapers.com



Practice.



I completely agree with you when you say that ...

You’re perfectly right to say that ...

I couldn’t agree more.

You are very accurate.

You are so correct when you...


HOW TO DISAGREE

NEXT

Image courtesy of (www.picstopin.com)



Exercise 3




4. Disagreeing

1. I agree up to a point, but ... 2. I don't agree at all.3. I'm afraid I don't entirely agree with

you.4. I totally disagree with you.5. I disagree.6. That's completely wrong.



Answers1. I agree up to a point, but ... 2. I don't agree at all.3. I'm afraid I don't entirely

agree with you.4. I totally disagree with you.5. I disagree.6. That's completely wrong.

4TENTATIVE

STRONG

TENTATIVE

STRONG

NEUTRAL

STRONG


Do not use strong language...


... when you disagree during

formal meetings.




When you disagree with something ...


... use neutral

language to be polite.




Practice.



I disagree...

I think I might disagree with that.

I disagree with the idea...

I’m afraid I might disagree with that.


... use tentative language to

show that you are unsure.




Practice.



I’m afraid that’s inaccurate.

That doesn’t seem right.

With due respect, I completely disagree.

I’m sorry, but I cannot agree at all.


... use formal language for

strong agreement.




Practice.


It’s ok to copy...... but use your own ideas.

I completely agree with you when you say that ...

You’re perfectly right to say that ...

I couldn’t agree more.

Your idea seems accurate.

You are so correct when you...


www.linguarama.com/ps/marketing-themed-english/the-language-of-meetings.htm

TEST YOURSELF

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MORE INFORMATION

http://slidesha.re/1iLEzP0http://www.slideshare.net/pietvanderlaan/the-language-of-

meetings


THE LANGUAGE OF


HOW TO SPEAK DURING MEETINGS, DISCUSSIONS, AND CONFERENCES

COOLNESS

End of PART 1


THANK YOU

END OF PRESENTATIONSend comments or suggestions to [email protected]



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... using language so cool that it’s almost frozen.

Next lesson ...


THE LANGUAGE OF


HOW TO SPEAK DURING FORMAL MEETINGS & CONFERENCES

MEETINGS

PART 2

OFFICIAL


The Language of Meetings (1)

There are various aspects of language involved in business meetings conducted in English.


The Language of Meetings (2)

In this lesson, we look at the formal language of chairing and running an official meeting.



“The meeting will now come to order.”

How to open a meeting:

CHAIR



“The meeting agenda for today includes three items.”

How to state the agenda:

SECRETARY



“First is a presentation of research proposals by 11 scholars from 10 countries.”

How to state the first agenda:

SECRETARY



“Next is the peer assessment of each research proposal.”

How to state the second agenda:

SECRETARY



“This is followed by the tabulation of assessment results.”

How to state the next agenda:

SECRETARY



“Next is the announcement of the best presentations.”


SECRETARY



“The next item on the agenda is the time, date, and activities of our end-course party.”


SECRETARY



“The last item on the agenda is the public presentation of project posters.”

How to state the last agenda:

SECRETARY



“We will now have the presentations of project proposals by each scholar.”

How to start an activity:

CHAIR



“After each presentation, we will take three minutes for peer assessment. The next presentation will follow.”


CHAIR



“The presentations of theories and project proposals is closed.”

How to close an activity:

CHAIR



“We will now tabulate the results of the peer assessments.”


CHAIR



“The tabulation of peer assessments is closed.”

How to close an activity:

CHAIR



“The table is open for motions about the time and date of our end-course party.”

How to start a motion:

CHAIR



“I move that the time and date of our end-course party be at ... on...”

How to submit a motion:

MEMBER



“I move that the time and date of our end-course party be at ... on...”

How to submit a motion for the same item:

MEMBER



“I move that the motions for time and date of our end-course party be closed.”

How to end motions for an item:

MEMBER



“I second the motion.”

How to second a motion:

MEMBER



“It has been moved and seconded that the motions for time and date of our end-course party be closed.”

How to close a motion for an item:

CHAIR


“The table is open for voting on the time and date of our end-course party.”

How to start a vote for an item:

CHAIR



“Those in favor of X, please raise your hands.”“Those in favor of Y, please raise your hands.”

How to record votes for an item:

SECRETARY



“Those in favor of X total 00.”“Those in favor of Y total 00.”

How to announce votes for an item:

SECRETARY



“The majority vote in favor of X total 00.”“Carried.”

How to announce a majority vote:

SECRETARY



“The vote in favor of X total 00. The same number is against X.”“The vote is a tie.”

How to announce a tie:

SECRETARY



“The table is open for second motions about the time and date of our end-course party.”

How to start a second motion:

CHAIR



“The next item on the agenda is the public presentation of project posters.”




SECRETARY

“I move that the the public presentation of project posters be...”

How to submit a motion:

MEMBER



“I second the motion.”

How to second a motion:

MEMBER



“It has been moved and seconded that the public presentation of project posters be...”

How to close a motion for an item:

CHAIR



• The presentation of project proposals is completed.• The assessment of project proposals is completed.• The best project proposals were announced as

follows:• It has been decided that the end-course party

be...• It has been decided that the public presentation

of public posters be ...• That completes the meeting agenda for today.

How to end a meeting: CHAIR



“The meeting is now adjourned. Thank you for your attendance.”

How to close a meeting:

CHAIR



More Details...

• The Language of Meetings by Malcolm Male is available at www.jseiect.org

• Useful English Phrases for Participating in a Business Meeting by Kenneth Beare is available at es.about.com



http://www.jseiect.org/

http://esl.about.com/cs/onthejobenglish/a/a_runmeet.htm

THE LANGUAGE OF


HOW TO SPEAK DURING FORMAL MEETINGS & CONFERENCES

MEETINGS

End of PART 2

OFFICIAL


Education

The Language of Coolness - What to Say During Meetings