Tally erp 9 notes and practice book

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TALLY ERP 9 NOTES AND PRACTICE BOOKBy Aasim Mushtaq ([email protected])

TALLY ERP 9 NOTES AND PRACTICE BOOK1. Write down features of Tally? OR what are features of Tally?

Ans: Tally is accounting software that is used to record day to day transactions, preparing balance sheet etc. it is user friendly business software, which makes business account easy and faster. Managing single and multiple groups is very important feature of tally. Tally is an application software. It down not require writing any special program for calculating. Tally stores all information about each account in detail. It is very secured against data tempering. It reduces the work. In manual process, after entering daily transaction user has to create trading account, trial balance, profit & loss account, ledger, balance sheet. But in Tally, user just enters daily entry and get balance sheet.

2. List and explain basic types of accountsAccount is divided in following three types:∑ Personal account∑ Real account∑ Nominal account

1. Personal account: Any individual person or any firms or any company or a bank is considered in a personal account.2. Real account: Account of any physical things. The cash account or goods account are examples of real account.3. Nominal account: Account of any invisible things that means that things are in terms of cash. For example: insurance account, rent account etc.

3. Explain the opening screen of the tally.Ans. When tally is opened in Windows environment, it shows different menus.1. The top bar contains the product message and version, system date and time.2. Then Tally opening screen is displays main three parts as follows.

o Gateway of tallyo Functions buttonso Calculator (command area)

I. Gateway of Tally:To the left hand side of the screen this part shows different options.All these options are used to create ledger, group or to see trial balance or for balance sheet.To the right hand side of the screen, this part shows the list of all companies and at the top it shows name of selected company.Ctrl + M are the shortcut keys to activate gateway of Tally.Function button:This part of the screen shows the list of all function keys with its uses.By selecting the buttons, user can activate that particular function like backup, change, etc.Calculator (command area) :This part of the screen is actual command areaIn this area user can type command and execute them.Ctrl + N are the shortcut keys to activate this area.II. How to create a new company in Tally?1. In tally, company means an organization whose accounts are to be maintained on computer.2. For that, user have to declare list of all accounts used in that company and then start to enter daily transactions.3. Creating company means enter detail information about the company.4. By default, tally software shows opening green with gateway of Tally, functions button and calculator.5. Then click on the function button F3 (Alt + F3) on the button panel to display company info menu. This show following menu:

Company infoSelect companyCreate companyQuit

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This menu is used for selecting company or for creating a new company.6. To create a new company, select create company options by clicking this option or by pressing C.7. Then the screen display various fields to fill up information like name of company with its alias, address, currency, financial year, income tax number and sales tax number etc.8. At the end, it asks whether accept the data or not. If user selects Yes option then that company is created and it can be loaded from company info menu.

III. Explain uses of the feature options (F11)?Ans. Features is used to change the options related to the selected company only.1. For this F11 button in button panel is a short cut.2. Using this menu, feature of the company are changed that means enables or disables.3. Various features are available like whether company wants invoicing or not, whether company required multiple currencies or cheque printing or not, etc.

IV. Explain the use of configuration of company (F12)?Ans. To configure company, click on F12 button from the button panel. It shows the following screen in gateway of tally:

ConfigurationGeneralNumeric symbolAccts/inv. InfoVoucher entryInvoice/order entryPrintingQuit

Configuration changes may affect all the active companies.2. Configuration has different options like general, numeric symbols, accts/inv. Info, voucher entry, invoice, order entry, printing, etc.3. General options are used to change information like country detail, date format or graphs in monthly report, etc.4. Numeric symbol option is used to change format of the numbers.5. Accts/inv info option is used to check the default settings. In this option, if user sets allow alias for the name then only it asks the alias otherwise it doesn’t ask any alias for the name.6. Voucher entry set the features of the vouchers, such as cost vouchers details, bill wise details, ledger current balance, etc.7. Invoice/order entry sets the features of the invoices and purchase, sales order entry.8. Printing options is used for printing Vouchers, Invoices, Financial Statements, etc.9. Quit option is used to quit from the configuration menu and go to the previous menu.

V. What is group in Tally?Ans.1. In tally, all accounts entries can be grouped or sub grouped according to the need of users.2. Group means the type of the account. Functions of each group are fixed.3. Tally provides facility to user to create own group. Also it provides 28 predefined groups.4. Out of these 28 groups, 15 are primary groups and 13 are sub groups.

Following is the list of groups that affects the Balance sheet.1. Capital account: Handle investments or owner’s account. It has a subgroup.

(A) Reserves and surplus: All reserves accounts like general reserves, capital reserves etc.

2. Current assets: These assets are divided in 6 sub groups as follows(A) Bank accounts: Holds bank transactions that means current accounts, savings accounts, etc.

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(B) Cash in hand: All cash track in ledger.(C) Deposits (assets): Fixed deposits, security deposits made by company.(D) Loan and Advances (assets): If the company gives any loan or advanced to other.(E) Stock in hand: Keep records of opening or closing stock of the material.(F) Sundry debtors: This maintains the list of all companies or persons to whom company gives

material on credit.

3. Current Liabilities: It keeps track of outstanding liabilities or statutory liabilities.(A) Duties and Taxes: All taxes and duties that are paid by company like Trade duties,

Excise, Local Sales Tax etc., are recorded under duties and taxes.(B) Provisions: It maintains records of all financial arrangement for possible future

requirements.(C) Sundry Creditors: Company purchase material or any other things on credit. Then the list

of all companies or persons is under sundry creditors to whom company purchased material.

4. Fixed Assets: Handle accounts of all assets like machinery, buildings, etc.

5. Investments: It keep records of overall investment like shares, Govt. securities, Deposits etc.

6. Loans (liability): It keeps an account of the loans taken by company and has following three subgroup:

(A) Bank OD accounts: Keep all overdraft accounts.(B) secured loans: Keep track of loans taken by the company securities against the fixed assets.(C) Unsecured Loans: Unconditional loan obtained from Partners/ Directors or other parties.

7. Suspense Account: This account is used to enter the transactions whose detai9ls are ye to tbe finalized.

8. Branch / Divisions: All the names of branches, divisions and subsidiaries of the company.

9. Miscellaneous Expenses: Under this group all expenses are entered.Following group affect Manufacturing, Trading and Profit and loss accounts:

10. Purchase account: It is used to maintain records of all purchase account.

11. Sales account: It keeps record of all sales.

12. Direct income: This group is used for entering all direct incomes like sales of goods.

13. Indirect income: This group maintains the all incomes other than sales. That means it keeps record of all incomes like rent received, interest received etc.

14. Direct expenses: This group is used for recording all direct expenses means the purchase of raw material, or wages of workers.

15. Indirect expenses: This group is used to maintain the records of all expenses other than direct expense. All salary paid, rent paid, advertisement charges are under indirect expenses.

VI. To create single and multiple groupsAns.1. Group is the type of account. Group decides how transactions take place in accounting.2. Tally provides 28 predefined group. But if user wants to create any other group then use create group option.3. These new group is a sub group of existing group.4. If user wants to create a new subgroup under different groups then follow the following steps:

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ß From Gateway of Tally, select Account info.ß Then select Group option, as user wants to create group.ß If user wants to create single group at a time then select create option from

single group.Now tally shows data entry screen for group as follows.

Group creationName(alias)Under:Group behaves like a sub – ledger? No.

Name: Enter the name of a group that user want to create.Under: Select the existing primary group name.

∑ If user wants to create subgroups under more than one parent group or under one parent group then user must select create option from Multiple groups.

∑ Then multiple group creation screen will appear.

To create subgroup under one parent group, select that group in the option under group.b. To create subgroups under more than one parent group, select all items in the option under group.

VII. Creating, Displaying and Altering Ledgers.

Ledger is a book that is used to store detail of each account. It is actual account heads to which transaction is identified.1. When user creates a company, at that time very first user creates different ledgers.2. When user wants to create single ledger account of different group then user must select single ledger option.3. But if user wants to create different accounts of same group then user must select multiple ledger options.For creating ledger user follows following steps.

i. From Gateway of Tally, select Account info.ii. Then select Ledger option, as user wants to create ledger.iii. If user wants to create single ledger means each account of different groups then select create option of single ledger.iv. No Tally shows data entry screen for ledger. Now enter name of Ledger account to be created and alias of account, opening balance and group of that account.v. If user wants to create different accounts of the same group then user must select create option of multiple ledgers.vi. In this option, first Tally ask to enter name of the group. Then enter the list of all accounts of that group with the opening balance. For example stationery a/c, salary a/c, travelling a/c all falls under the group ‘Indirect Expenses’.vii. If user want to create various ledger accounts under various groups then select all item in the under group field.

1. State groups for ledgers and create the ledgers.1. Aslam starts business with Rs. 100000/-2. Purchase machinery for Rs. 50000/ and furniture for Rs. 100003. Paid amount for rent Rs. 1000/4. Deposits Rs. 10000/- in Bank5. Purchase of goods for Rs. 20000/ from Mr. Shamroz on credit.6. Sold goods to Mr. Imtiaz for Rs. 10000/7. Rs. 5000/ withdraws from bank for personal use.8. Withdraws Rs. 1000/ for office use.9. Received cash from Mr. Imtiaz.10. Paid to Mr. Shamroz.Ans. By default, cash a/c and P&L a/c are available in Tally.

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Ledger GroupMr. Aslam a/c Capital a/cFurniture a/c Fixed assetMachinery a/c Fixed assetRent a/c Indirect expensesBank a/c Bank a/cPurchase a/c Purchase a/cSales a/c Sales a/cMr. Shamroz a/c Sundry creditorMr. Imtiaz a/c Sundry debtorDrawing a/c Capital a/c

State groups for ledgers & create the ledgers.1. Mr. Shamroz starts business with Rs. 200000/- and deposited into bank Rs. 40,000.2. Paid for office building Rs. 50000/ and furniture for Rs. 10000/-3. Purchase raw material of Rs. 10000 on credit from Mr. Aasim.4. Paid Wages Rs. 20005. Paid salary Rs. 100006. Return money to Mr. Aasim in settlement of Rs. 9500.7. Sold goods to Mr. Raheel Rs. 15000/-8. Received interest on bank amount Rs. 500.9. Received from Mr. Raheel after discount of Rs. 500.10. Sold old newspaper Rs. 450/-11. Sold old furniture Rs. 4000/-

Ledger GroupMr. Shamroz a/c Capital a/cBank a/c Bank a/cFurniture a/c Fixed assetsBuilding a/c Fixed assetsPurchase a/c Purchase a/cMr. Aasim a/c Sundry creditorWages a/c Direct expensesSalary a/c Indirect expensesDiscount a/c Indirect expensesSales a/c Sales a/cMr. Raheel Sundry debtorInterest a/c Indirect expensesOld newspapers Indirect income

AM COMPUTER CLASSESI. Record the following transactions in the books of “M/s Albert & Brothers”.1. Aasim starts business with Rs. 50,000.2. He opens a SBP saving bank account and deposits Rs. 20,000.3. Bought furniture for Rs. 5,000, machinery for Rs. 10,000.4. Purchased goods for Rs. 14,000.5. Sold goods for Rs.8, 000.6. Purchased goods from AK & Company for Rs. 11,000.7. Paid telephone rent for the year by Cheque Rs. 5008. Bought one typewriter for Rs. 2,100 from ‘Universal Typewriter Co’. on credit.9. Sold goods to Junaid for Rs. 12,000.10. Sold goods to Husnain for Rs. 2000 cash.11. Amount withdrawn from bank for personal use Rs. 1,500.12. Received cash from Junaid Rs. 11,900 and discount allowed Rs. 100.

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13. Paid into bank Rs. 5,800.14. Bought 50 shares in X Y & Co. Ltd. At Rs.60 per share, brokerage paid Rs. 20.15. Goods worth Rs. 1,000 found defective were returned to AK & Co. and balance of the amount due to them settled by issuing a cheque in their favour.16. Sold 20 shares of X Y & Co. Ltd. at Rs. 65 per share, brokerage paid Rs. 20.17. Bought goods worth Rs. 2,100 from Usman and supplied them to Awais at Rs. 3,000.18. Awais returned goods worth Rs. 100, which in turn were sent to Usman.19. Issued a cheque for Rs. 1,000 in favour of landlord for rent for April.20. Paid salaries to staff Rs. 1,500.21. Received from travelling salesman Rs. 2000 for goods sold by him, travelling expenses Rs. 100.Journal entries

1. Cash a/c ……… Dr.To Capital a/c

2. SBP saving bank a/c ………… Dr.To cash A/c

3. Machinery a/c ……… Dr.Furniture a/c ……… Dr.

To cash a/c

4. Purchase a/c ……… Dr.To cash a/c

5. Cash a/c ……… Dr.To Sales a/c

6. Purchase a/c ……… Dr.To AK & Co. a/c

7. Telephone rent a/c ……… Dr.To SBP bank a/c

8. Typewriter a/c ……… Dr.Universal Typewriter Co. a/c

9. Junaid ……… Dr.To Sales a/c

10. Cash a/c ……… Dr.To sales a/c

11. Drawings a/c ……… Dr.SBP Bank a/c

12. Cash a/c ……… Dr.Discount allowed a/c

To Junaid a/c

13. SBP bank a/c ……… Dr.To cash a/c

14. Investment in shares A/c ……… Dr.Brokerage a/c ……… Dr.

To Cash a/c

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15. AK’s a/c ……… Dr.Return Outward a/c ……… Dr.

To Bank a/c

16. Cash a/c ……… Dr.To Investment in shares a/cInvestment in shares a/c ……… Dr.

To Profit & Loss a/c[Selling share is not the core business so whatever profit realized will be entered in profit & loss a/c]Brokerage a/c ……… Dr.To cash a/c

17. Purchase a/c ……… Dr.To Usman a/cAwais a/c ……… Dr.

To Sales a/c

18. Return Inward A/c ……… Dr.Awais a/cUsman a/c ……… Dr.

To Return outward a/c

19. Rent a/c ……… Dr.To Bank a/c

20. Salary a/c ……… Dr.Cash a/c

21. Cash a/c ……… Dr.Travelling expenses a/cTo sales a/c

Company Name: MAGNET COMPANYAddress: Building No. 3, Mall Road, Lahore

LEDGER NAME UNDER GROUP OPENING BALANCESHARE CAPITAL CAPITAL ACCOUNT 10,00,000LOAN FROM SBP BANK SECURED LOAN 4,00,000PROVISION FOR DEPRECIATION PROVISION 32,500O/S RENT CURRENT LIABILITY 3,600O/S SALARIES CURRENT LIABILITY 19,000DEPOSIT FOR PREMISES DEPOSITS (ASSETS) 1,55,000INVESTMENT IN SHARES INVESTMENT 18,550FURNITURE FIXED ASSETS 15,000COMPUTERS FIXED ASSETS 80,000CASH IN BANK BANK ACCOUNT 1,93,000CASH IN HAND CASH IN HAND 25,000CLOSING STOCK STOCK IN HAND 67,000

To maintain Stock Statement

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Group Categories Stock item Purchase price

Quantity Godown

ECONOMICS MARSHAL V.1 300 60 Mall Road

V.2 325 80GLOBAL C.1 450 120

C.2 500 160MANAGEMENT HENRY BASIC 125 300 MM Alam

INTERMEDIATE 225 325FINAL 600 350

Pak SIMPLE 75 400ADVANCE 325 600

Goods are purchased from these parties. (VAT @12.5%)

Date Bill no. Party name Stock item Godown Qty1ST MAY OM 001 BABAJI STORE V.2 Mall Road 455TH MAY OM 002 AMU STORE C.1 MM ALAM 506TH MAY OM 003 Imran STORE V.2 MM ALAM 608TH MAY OM 004 Bashir STORE BASIC Mall Road 3110TH MAY OM 005 AZIM’S STORE FINAL Mall Road 9017TH JUNE OM 006 AA STORE INTERMEDIATE MM ALAM 1519TH JULY OM 006 Imran STORE ADVANCE MM ALAM 4523RD JULY OM 007 Bashir STORE SIMPLE Mall Road 7529TH AUGUST OM 008 BABAJI STORE C.2 MM ALAM 52

Goods are sold to these parties. (VAT @12.5%)

Date Bill no. Party name Stock item Godown Qty Selling price

1ST MAY OM P001

Real store V.2 Mall Road 15 650

5TH MAY OM P002

Hyperstarstore

C.1 MM ALAM

40 675

6TH MAY OM P003

Omtex store V.2 MM ALAM

53 685

8TH MAY OM P004

Uk store BASIC Mall Road 31 695

10TH MAY OM P005

Philips store FINAL Mall Road 100 902

17TH JUNE OM P006

Omtex store INTERMEDIATE SION 20 625

19TH JULY OM P006

Pk store ADVANCE SION 36 635

23RD JULY OM P007

Real Store SIMPLE DHARAVI 90 644

29TH AUGUST OM P008

Philips store C.2 SION 42 702

When amount received from parties use Receipt voucher (F6)Date Party name MODE OF PAYMENT CHEQUE NUMBER AMOUNT

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Purchase and Sales Return

On 1st June, goods purchased from Babaji store has been returned. Details areStock item Godown Quantity Bill no.V.2 Mall Road 2 OM 001

On 1st August, goods purchased from AA store has been returned. Details areBill no. Godown Quantity Stock itemOm 006 MM Alam 1 Intermediate

On 1st October, goods purchased from Imran store has been returned. Details areBill no. Godown Quantity Stock itemOm 003 MM Alam 5 V.2

On 1st July, goods sold to Philips Store were returned. Details areBill no. Godown Quantity Stock itemOm p005 Mall Road 5 Final

On 31st December, goods sold to Real Company were returned. Details areBill no. Godown Quantity Stock itemOm p007 MM Alam 2 Simple

On 31st January, 2011 goods sold to Pk store were returned. Details areBill no. Godown Quantity Stock itemOm p006 Mall Road 2 Advance

Contra Entries1. On 1st September, Withdraw Rs. 50000 from Abhyudaya/ Punjab bank for business purpose.2. On 30th November, With drawn Rs. 25000 from Cash in bank for business purpose.3. On 28th February, Deposit Rs. 25000 in Punjab bank.

Charging DepreciationOn 31 – 3 – 2011 Charge depreciation @ 10% on furniture, 20% on computer, 12.5% on Machinery, 7.5% on Building.

2nd MAY Reliance store CASH --------------------- 700002nd MAY TATA store CASH --------------------- 250002nd MAY Omtex store CHEQUE 0229892 420002nd MAY Vishwas store CHEQUE C/B 654258 180002nd MAY Philips store CHEQUE S/B 7139852 1200002nd MAY IPL store CASH --------------------- 15500

When amount paid to parties use payment voucher (F6)

Date Party name MODE OF PAYMENT CHEQUE NUMBER AMOUNT

2nd MAY BABAJI STORE CASH --------------------- 300002nd MAY AMU STORE CASH --------------------- 200002nd MAY IMRAN STORE CHEQUE 8459625 180002nd MAY BASHIR STORE CHEQUE 6548721 60002nd MAY AZIM’S STORE CHEQUE 9685721 220002nd MAY AA STORE CASH --------------------- 3000

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Particulars Under category Amount(Rs.)

Mode of payment

Discount Allowed A/cCommission Allowed A/c

Indirect expensesIndirect expenses

1800300

Cashcash

Salary A/c Indirect expenses 500 ChequeTravelling Expenses Indirect expenses 900 ChequeRent A/c Indirect expenses 450 CashBrokerage Account Indirect expenses 1250 CashPrinting & StationeryElectricity chargesMiscellaneous expensesAdvertisementOffice expensesInterestDelivery van expensesConveyance ExpensesRefreshment ExpensesAdministrative expensesDiscount received A/cCommission received A/c

Indirect expensesIndirect expensesIndirect expensesIndirect expensesIndirect expensesIndirect expensesIndirect expensesIndirect expensesIndirect expensesIndirect expensesIndirect incomeIndirect income

600120082096010203501256502504509004500

ChequeCashcashChequeChequeChequeChequeChequeChequeChequeChequeCheque

COMPANY NAME: MAGNET BOOK STORE PRIVATE LIMITEDADDRESS: Sector F8, Markaz Islamabad

LEDGER NAME UNDER GROUP OPENING BALANCE

SHARE CAPITAL CAPITAL ACCOUNT 15,00,000LOAN FROM SBP BANK SECURED LOAN 5,00,000PROVISION FOR DEPRECIATION

PROVISION 450000

O/S RENT CURRENT LIABILITY 6000O/S SALARIES CURRENT LIABILITY 8000DEPOSIT FOR PREMISES DEPOSITS (ASSETS) 2,00,000INVESTMENT IN SHARES INVESTMENT 60,000FURNITURE FIXED ASSETS 28,000COMPUTERS FIXED ASSETS 50,000CASH IN BANK BANK ACCOUNT 1,00,000CASH IN HAND CASH IN HAND 75,000CLOSING STOCK STOCK IN HAND 50,000ABHYUDAYA/ PUNJABBANK

BANK ACCOUNT 1,25,000

MACHINERY FIXED ASSET 2,00,000

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BUILDING FIXED ASSET 6,00,000Discount Allowed A/cCommission Allowed A/c

Indirect expensesIndirect expenses

1800300

Cashcash

Salary A/c Indirect expenses 500 ChequeTravelling Expenses Indirect expenses 900 ChequeRent paid A/c Indirect expenses 450 CashBrokerage Account Indirect expenses 1250 CashPrinting & StationeryElectricity chargesMiscellaneous expensesAdvertisementOffice expensesInterest on loanDelivery van expensesConveyance ExpensesRefreshment ExpensesAdministrative expensesDiscount received A/cCommission received A/c

Indirect expensesIndirect expensesIndirect expensesIndirect expensesIndirect expensesIndirect expensesIndirect expensesIndirect expensesIndirect expensesIndirect expensesIndirect incomeIndirect income

600120082096010203501256502504509004500

ChequeCashcashChequeChequeChequeChequeChequeChequeChequeChequeCheque

To maintain Stock Statement

Group Categories Stock item Purchase price Quantity GodownSCHOOL ENGLISH BALBARATHI/ Litrature 1 80 1500 F8

YUVAK BARATHI/ Play 75 1000MATHS ALGEBRA 65 1300

GEOMETRY 55 1200COLLEGE ACCOUNTS BASIC 85 1100 Murree Rd.

FINAL 90 1000MATHS ARITHMATIC 45 1400

STATISTICS 35 1350

Goods are purchased from these parties. (VAT @12.5%)

Date Bill no. Party name Stock item Godown Qty1STMAY OM 001 BABAJI STORE LITERAURE 1 F8 4501STMAY OM 002 AMU STORE PLAY F8 5001STMAY OM 003 IMRAN STORE ALGEBRA F8 6001STMAY OM 004 BASHIR STORE GEOMETRY F8 3101STMAY OM 005 AZIM’S STORE BASIC Murree Rd. 9001STMAY OM 006 AA STORE FINAL Murree Rd. 1501STMAY OM 006 IMRAN STORE ARITHMATIC Murree Rd. 4501STMAY OM 007 BASHIR STORE STATISTICS Murree Rd. 750

Goods are sold to these parties. (VAT @12.5%)Date Bill no. Party name Stock item Godown Qty Selling price1STJUNE OM P001 REAL store LITERATURE 1 F8 150 1001STJUNE OM P002 HYPERSTAR store PLAY Murree Rd. 400 1101STJUNE OM P003 Omtex store ALGEBRA Murree Rd. 530 1201STJUNE OM P004 Vishwas store GEOMETRY F8 310 130

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1STJUNE OM P005 Philips store BASIC F8 1000 1451STJUNE OM P006 Omtex store FINAL Murree Rd. 200 1251STJUNE OM P006 PK store ARITHMATIC Murree Rd. 360 1651STJUNE OM P007 REAL store STATISTICS F8 900 175Purchase and Sales ReturnOn 1st June, goods purchased from Babaji store has been returned. Details are

Stock item Godown Quantity Bill no.LITERATURE 1 F8 2 OM 001

On 1st August, goods purchased from AA store has been returned. Details areBill no. Godown Quantity Stock itemOm 006 Murree Rd. 1 FINAL

On 1st October, goods purchased from IMRAN store has been returned. Details areBill no. Godown Quantity Stock itemOm 003 Murree Rd. 5 ARITHMATIC

On 1st July, goods sold to Philips Store were returned. Details areBill no. Godown Quantity Stock itemOm p005 F8 5 BASIC

On 31st December, goods sold to Real company were returned. Details areBill no. Godown Quantity Stock itemOm p007 Murree Rd. 2 LITERATURE 1

On 31st January, 2011 goods sold to Pk store were returned. Details areBill no. Godown Quantity Stock itemOm p006 F8 2 ARITHMATIC

Contra Entries4. On 1st September, Withdraw Rs. 50000 from Punajb bank for business purpose.5. On 30th November, With drawn Rs. 25000 from Cash in bank for business purpose.6. On 28th February, Deposit Rs. 25000 in Punjab bank.

Charging DepreciationOn 31 – 3 – 2011 Charge depreciation @ 10% on furniture, 20% on computer, 12.5% on Machinery, 7.5% on Building

Windows Functionality AvailabilityALT + F1 To close a company

To view detailed reportTo explode a line into its detailsTo select Inventory vouchers to alter

At all menu screensAt almost all report screensAt almost all screens in TALLYAt the Inventory/ Payroll voucher creation or alteration screen.

ALT + F2 To change the period At almost all screens in TALLYALT + F3 To select the company info menu

To create/alter/shut a CompanyAt Gateway of Tally screen

ALT + F4 To select the Purchase Order Voucher Type

At Accounting / Inventory Voucher creation and alteration screens

ALT + F5 To select the Sales Order Voucher TypeTo view monthly and quarterly report

At Accounting / Inventory Voucher creation and alteration screensAt almost all report screens in TALLY

ALT + F6 To select the Rejection Out Voucher Type


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To change the Sales Order Voucher Type

ALT + F7 To select the Stock Journal Voucher TypeTo accept all the Audit lists

At Accounting / Inventory Voucher creation and alteration screensAt Tally Audit Listing screen

ALT + F8 To select the Delivery Note Voucher TypeTo view the Columnar report

At Accounting / Inventory Voucher creation and alteration screensAt Ledger Voucher screen

ALT + F9 To select the Receipt Note Voucher Type


ALT + F10 To select the Physical Stock Voucher Type


ALT + F12 To filter the information based on monetary value

At almost all report screens

Ctrl + F1 To select payroll vouchers for alteration

At the Accounting/Inventory Voucher creation or alteration screen

CTRL + ALT + F12

Advanced Configuration At Gateway of Tally

Key Combination Used for Navigation

Windows Functionality AvailabilityPgUp Display previous voucher

during voucher entry/alterAt voucher entry and alteration screens

PgDn Display next voucher during voucher entry/alter

At voucher entry and alteration screens

ENTER To accept anything you type into a field.To accept a voucher or masterTo get a report with further details of an item in a report

You have to use this key at most areas in TALLYAt the receivables report - press Enter at a pending bill to get transactions relating to this bill (e.g., original sale bill, receipts and payments against this bill, etc)

ESC To remove what you typed into a fieldTo come out of a screenTo indicate you do not want to accept a voucher or master

At almost all screens in TALLY

SHIFT + ENTER

Collapse next level details

At Voucher Register screen and Trial Balance report

SHIFT + ENTER

To explode a line into its details

In almost all Reports:At a Group/Stock Group/Cost Category/Godowns /Stock Category - displays Sub Groups and Ledgers/Stock Items/Cost Centres/Secondary Godowns/Secondary Stock CategoriesAt a Voucher - displays its entries and narrationAt a Stock Item- displays its godowns and batch detailsAt Voucher Register screen - displays the next level detailsAt Trial Balance report - displays the next level details

CTRL + ENTER

To alter a master while making an entry or viewing a report

At voucher entry and alteration screensAt all reports

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Windows Functionality AvailabilityF1 To select a company At all masters menu screenF1 To select the Accounts Button At the Accounting Voucher creation and alteration

screenF1 (ALT+F1) To select the Inventory

To view the detailed or condensed report

At the Inventory/Payroll Voucher creation and alteration screenIn almost all the Reports

F2 To change the current dateTo select company inventory features

At almost all screens in TALLYAt the F11: Features screen

F2 To change the current dateTo select company inventory features

At almost all screens in TALLYAt the F11: Features screen

F4 To select the Contra voucher At Accounting / Inventory Voucher creation and alteration screen

F5 To select the Payment voucher At Accounting / Inventory Voucher creation and alteration screen

F6 To select the Receipt voucher At Accounting / Inventory Voucher creation and alteration screen

F7 To select the Journal voucher At Accounting / Inventory Voucher creation and alteration screen

F8 To select the Sales voucher At Accounting / Inventory Voucher creation and alteration screen

F8 (CTRL+F8) To select the Credit Note voucher

At Accounting / Inventory Voucher creation and alteration screen

F9 To select the Purchase voucher At Accounting / Inventory Voucher creation and alteration screen

F9 (CTRL+F9) To select the Debit Note voucher At Accounting / Inventory Voucher creation and alteration screen

F10 To select the Reversing Journal voucher

At Accounting / Inventory Voucher creation and alteration screen

F10 (Ctrl + F10)

To select the Memorandum voucher

At Accounting / Inventory / Payroll Voucher creation and alteration screen

F11 To select the Functions and Features screen


F12 To select the Configure screen At almost all screens in TALLY

Special Key Combination

Windows Functionality AvailabilityALT + 2 To Duplicate a voucher At List of Vouchers – creates a voucher similar to the

one where you positioned the cursor and used this key combination

ALT + A To Add a voucherTo Alter the column in columnar report

At List of Vouchers – adds a voucher after the one where you positioned the cursor and used this key combination.Alters the column in all the reports which can be

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viewed in columnar formatALT + C To create a master at a voucher

screen (if it has not been already assigned a different function, as in reports like Balance Sheet, where it adds a new column to the report)To access Auto Value Calculator in the amount field during voucher entry

At voucher entry and alteration screens, at a field where you have to select a master from a list. If the necessary account has not been created already, use this key combination to create the master without quitting from the voucher screen.At all voucher entry screens in the Amount field

ALT + D To delete a voucherTo delete a masterTo delete a column in any columnar report(if it has not been already assigned a different function, as explained above)

At Voucher and Master (Single) alteration screens. Masters can be deleted subject to conditions, as explained in the manual.All the reports screen which can be viewed in columnar format

ALT + E To export the report in ASCII, Excel, HTML OR XML format

At all reports screens in TALLY

ALT + I To insert a voucherTo toggle between Item and Accounting invoice

At List of Vouchers – inserts a voucher before the one where you positioned the cursor and used this key combination.At creation of sales and purchase invoice

ALT + L To select the Language Configuration


ALT + K To select the Keyboard Configuration


ALT + O To upload the report at your website

At all reports screens in TALLY

ALT + G To select language for Tally Interface

At almost all screens of TALLY

ALT + M To Email the report At all reports screens in TALLYALT + N To view the report in automatic

columnsAt all the reports where columns can be added

ALT + P To print the report At all reports screens in TALLYALT + R To remove a line in a report At all reports screens in TALLYALT + S To bring back a line you removed

using ALT + RAt all reports screens in TALLY

ALT + U To retrieve the last line which is deleted using Alt + R

At all reports screens in Tally

ALT+ V From Invoice screen to bring Stock Journal screen

At Invoice screen > Quantity Field > Press Alt + V to select the Stock Journal.

ALT + X To cancel a voucher in Day Book/List of Vouchers

At all voucher screens in TALLY

ALT + R To Register Tally At almost all screens in TALLY.CTRL + A To accept a form – wherever you

use this key combination, that screen or report gets accepted as it is

At almost all screens in TALLY, except where a specific detail has to be given before accepting

CTRL + B To select the Budget At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen

CTRL + To check the Company Statutory At all the menu screens

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ALT + B detailsCTRL + C To select the Cost Centre

To select the Cost CategoryAt Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screenAt Stock Groups/ Stock Categories/ Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units of Measure ( Inventory Info) creation/alteration screen

CTRL+ E To select the Currencies At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen

CTRL + G To select the Group At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screen

CTRL + H To view the Support Centre At Almost all screens in TallyCTRL + I To select the Stock Items At Stock Group/ Stock Categories/ Stock Items/

Reorder Levels/ Godowns/ Voucher Types / Units of Measure ( Inventory Info) creation/alteration screen

Ctrl + Alt + I

To import statutory masters At all menu screens

CTRL + K To Login as Remote Tally.NET User

At Almost all screens in Tally

CTRL + L To select the LedgerTo mark a Voucher as Optional

At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screenAt the creation and alteration of Vouchers

CTRL + O To select the Godowns At Stock Group/ Stock Categories/ Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units of Measure ( Inventory Info) creation/alteration screen

CTRL + Q To abandon a form – wherever you use this key combination, it quits that screen without making any changes to it.

At almost all screens in TALLY.

CTRL + R To repeat narration in the same voucher type

At creation/alteration of voucher screen

CTRL + Alt + R

Rewrite data for a Company From Gateway of Tally screen

CTRL + S Allows you to alter Stock Item master

At Stock Voucher Report and Godown Voucher Report

CTRL + U To select the Units At Stock Groups/ Stock Categories/ Stock Items/ Reorder Levels/ Godowns/ Voucher Types / Units of Measure ( Inventory Info) creation/alteration screen

CTRL + V To select the Voucher TypesTo toggle between Invoice and Voucher

At Groups/Ledgers/Cost Centres/ Budgets/Scenarios/Voucher Types/ Currencies (Accounts Info) creation and alteration screenAt creation of Sales/Purchase Voucher screen

Education

Tally erp 9 notes and practice book