Senior School

Parents’ Handbook

Session 2013-2014

CONTENTS

Section Description1 Rector’s Welcome2 Contacting the School3 Aims of the School4 Senior School Staff5 Non-Teaching/Support Staff6 Kelvinside Academy War Memorial Trust and Governors7 Kelvinside Academy Parent Teacher Association (PTA)8 Kelvinside Academical Club9 Session Dates10 The School Day11 Registration, Lateness, Absence, and Requests for Leave of

Absence12 Lunch Arrangements13 Security14 First Aid and Medical Services15 Road Safety16 Lost Property, Lockers, Losses17 Insurance (Personal Accident)18 Communication19 Change of Address, Telephone Numbers, Email, Medical Details etc20 Curriculum21 Assessment22 Examination Presentation Policy and Withdrawal from Courses23 Reporting, Profiling System and Higher NAB Tracking24 Homework25 Pastoral Care and Pupil Support26 The Library27 Games, CCF and Extra-Curricular Activities, Musical Instrument

Tuition and Activities Week28 Colours, Honours, Merit Awards and Prizes29 Discipline – Positive Measures, Sanctions, School Rules30 School Appointments31 Dress Code32 Sixth Year, The Common Room and Leadership Programme33 Policies34 Confidentiality35 Withdrawals36 Data Protection37 In Conclusion.....38 Index

1. Rector’s Welcome

Dear Parent

Welcome to the 2013-2014 edition of the Kelvinside Academy Parents’ Handbook. I hope this will provide you with most of the information you need to know about the day to day operation of the school such as session dates, the school day, staff names and who to contact if you have a concern. We have also tried to include as much relevant information as possible on the curriculum, pastoral care, school rules and policies which we hope you will find useful.

The booklet focuses on all aspects of your child’s education and contains what we believe parents wish to know; it is intended that it will evolve over time as parents give us feedback. Not everything can be included in a booklet like this, so we hope that you will use it in conjunction with the additional information on our website.

Please do not hesitate to contact us if you have any questions and also let us know if you have additional suggestions for inclusion in the Handbook. Finally, I am available to speak to parents, either on the telephone or in person, if you have any concern about your child’s education.

Yours sincerely

Robert Karling MA MBARector

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Contacting the School

Kelvinside Academy33 Kirklee RoadGlasgowG12 0SW

Telephone: 0141 357 3376Fax: 0141 357 5401Email: rector@kelvinsideacademy.org.ukWeb site: www.kelvinsideacademy.org.uk

When contacting the school:

To report an absence on the automated absence line, please dial 1

For Admissions enquiries, Marketing and Development, please dial 2 

For Finance and the Bursar's Office, please dial 3

For Junior School, including the Head of Junior School, please dial 4

For Senior School, including the Rector and general enquiries, please dial 5.

To contact the school about a pastoral matter please contact the relevant House staff as detailed in Section 18 (Communication).

To contact the school about an academic matter please contact the Director of Studies, Mr N Fischbacher either by telephone (Senior School, Option 5) or via email at: n.fischbacher@kelvinsideacademy.org.uk

To contact the school about a disciplinary matter please contact the Deputy Rector, Mr A Gilliland either by telephone (Senior School, Option 5) or via email at: a.gilliland@kelvinsideacademy.org.uk

WebsiteIncreasingly, the KA website is a useful source of information. Updated frequently, it is fast becoming the first port of call when needing to know about the latest events and also routine matters.

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3. Aims of the School

The philosophy of Kelvinside Academy is encapsulated in its motto “AIEN APIΣTEYEIN” which means “ever to be the best”. The School’s aim is to help each boy and girl to be and to do their best in every aspect of his or her life.

Through inspiring and dedicated teaching, each individual student will be encouraged to achieve the best academic qualifications he or she can and, in doing so, be fully prepared for higher education and the workplace. Students at KA will learn to think for themselves, be creative and imaginative and to search for knowledge and truth with inquisitive open minds.

Working with parents, the responsibility of every member of staff is to assist pupils to develop self–awareness and confidence within an inclusive and caring school community. Embracing opportunities for leadership and team work, our young people will be enterprising, resilient and adaptable to a world of rapid change.

Kelvinside Academy will support its young people to lead rich and fulfilling lives, valuing freedom, democracy and justice. In achieving the best they can be, Kelvinside students will learn to act with personal integrity and courage whilst showing compassion, courtesy and concern for others in all they do.

4. Senior School Staff

Rector - Mr R J Karling

Deputy Rector - Mr A J Gilliland

Director of Studies/Head of S5 - Mr N Fischbacher

Head of Digital Learning - Mrs J Maclean

Head of Support for Learning - Miss L Jackson

Head of Guidance - Mr R W J Moir

House Staff Buchanan: Miss S CrichtonColquhoun: Miss K LeckieMacGregor: Mrs L FitzGeraldStewart: Mr R Moir

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Head of Sixth Year - Mr B Parham

Leadership Coordinator - Miss K Leckie

Enterprise Coordinator - Mrs J Shields

Faculty of Language (English, Modern Languages)

Mr J Gilius (Head of Faculty)Mr S Klimowicz (Deputy Head of Faculty)Mrs G T AliMiss J BonnymanMrs H JephsonMrs A MullanMiss C Alonso-Bartol/Miss L PrestonMrs M PrinceMrs A H M Schneeberger

Faculty of Maths, Science and Technology (Maths, Physics, Chemistry, Biology, Computing)

Mr JIO Cuthbertson (Head of Faculty)Mrs D Macgregor (Deputy Head of Faculty) Mr A G Mulholland (Deputy Head of Faculty) Miss L BruceMr S H ConnorMr N FischbacherMrs L C FitzGerald Mr B FitzGeraldMr G GuileMiss K LeckieMr I NicholsonMr B Parham

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Faculty of Social and Business Studies (History, Geography, Modern Studies, Business Subjects, Religious Educat ion)

Mrs J Clark (Head of Faculty)Mr J Calder (Deputy Head of Faculty)Mr A J GillilandMrs J HannahMrs N MathewsMrs B MeikleM r N ReidMrs J ShieldsMr C Simpson

Faculty of Expressive Arts (Art & Design, Music, Drama)

Mrs J Cunningham (Head of Faculty/Director of Music)Mrs J Hardy (Deputy Head of Faculty)Miss S CrichtonMrs A GallieMrs F Whittle

Faculty of PE, Games & Extra-Curricular (Games, PE, Outdoor Education, Extra-Curricular)

Mr DJ Wilson (Head of Faculty/Director of Games) Miss F DonaldMr C J LawsonMr M McAlisterMr R W J Moir

Teachers of Senior PrepMrs F KennedyMrs J Rynn

Support for Learning (SfL)

Miss L Jackson (Head of Department)Mrs N AndersonMrs B Deutsch

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Timetabler - Mrs F Whittle

E1 Co-ordinator - Mr B FitzGerald

IT Network Manager - Mr J Paterson

SQA Coordinator - Mrs L Mathie

Librarians

Ms S TippingMs S McLay

Duke of Edinburgh Award Coordinator - Mr N Reid

5. Non-Teaching/Support Staff

Bursar - Mr D Pocock

Assistant Bursar - Mrs M Bennett

Finance Officer - Mrs E Cummings

Finance Assistant - Mrs J Arthurs

Director of Admissions and Communications - Mrs K Bottomley

Development Manager - Mrs E Solman

Marketing Officers - Mrs C Howison/Mrs L Young

PA to the Rector - Miss A-M Cormack

School Receptionist/Secretary - Mrs L Mathie/Mrs P Lindsay

Bursar’s PA - Mrs L Andonovic

Junior School Secretary - Mrs I Lindsay

School Nurse - Mrs L MacDonald

IT Network Manager - Mr J Paterson

IT Technician - Mr E Longmore

Laboratory Technician - Mrs P McArthur

CCF School Staff Instructor - Mr M McAlister

Head Janitor - Mr D Anderson

Assistant Janitor - Mr D Simpson

Head Groundsman - Mr D Boyd

Assistant Groundsman - Mr B Fenton

Road Crossing Patrol Staff - Mr A Craig, Mr P Macneil

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6. Kelvinside Academy War Memorial Trust

Kelvinside Academy was founded in 1878 and has long been a leading independent school in the West of Scotland. For 120 years it was a boys only school. It became co-educational in 1998.

The Trust is a company limited by guarantee with recognised charitable status. The Governors are the directors of the company. Governors are selected according to skills and experience where these are deemed beneficial to the School.

Board of Governors

Mr N Fyfe (Chairman)Mr C Neill, BA (ex-Officio) Mr K Cairnduff Professor W Cushley, BSc PhD FSBMr W A Dalziel Mrs E M Davis, BA (Hons) PGCE Mr C J MacKenzie, LLB, DIP LP, NP Mrs A McDowall, LLB (Hons), Dip LP Mr N J McNeill, CA Mr C Rutherford, FCIBS, MBA Mrs J Rowand, FIRP

7. Kelvinside Academy Parent Teacher Association (PTA)

The Kelvinside Academy Parent Teacher Association (the PTA) is a vital part of the life of the school community. Its aims are to promote friendship among the parent body at Kelvinside Academy and to raise funds for the school. Fundraising provides resources which benefit the children at KA and the PTA also sponsors events which enrich the life of the school.

One of the main tasks of the PTA is supporting the wide range of social activities arranged for pupils, from ceilidhs and tuck shops to barbecues and the School Sports Days. These events have a long history and without the input of the PTA they simply could not take place as effectively. Another very important activity central to all the PTA’s work is fundraising. A portion of the money raised by events organised by the PTA goes into school funds either to support existing fund-raising activities, such as the recent refurbishment of Balgray, or more directly to support classroom activities though a system of small grants.

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The PTA welcomes and values the involvement of parents in all or any of its activities and events. Any parent can consider themselves a member of the PTA because no one has to apply, be elected or make a regular commitment in order to have something of value to offer. The committee meets approximately once a month for about an hour to discuss a previously circulated agenda. Meetings are open for any parent to attend at any time and parents do not have to attend meetings regularly to become involved in the PTA’s work. As far as possible, each year group has a representative. This is a parent who has volunteered to act as a contact point and to encourage people to help at events requiring a parent presence, such as discos, sports days and school concerts. A tea/coffee rendezvous is hosted in the Mall every Friday for parents and children before pick up, which is very sociable and an ideal opportunity to meet other parents.

Meetings are generally attended by the Rector, the Head of Junior School and representatives of the teaching staff; and for the PTA, the Chair and/or the Vice Chair, the Secretary and Treasurer and any committee members or interested parents. Issues to be discussed are either put on the agenda in advance or are brought to the meeting on behalf of parents.

Please check the school website for contact details. The email address is pta@kelvinsideacademy.org.uk.

8. Kelvinside Academical Club

This is the association of former pupils of the school. In addition to an annual dinner and various social functions, the Club has a number of active sporting sections.

When a pupil leaves the school he/she automatically joins the club. Representatives of the Academical Club address Senior 5/6 leavers each June and present them with an Academical tie or scarf.

In joining the Club, the young Academical gains access to an international network of friendship and support.

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9. Session Dates

Winter Term 201 3

Staff INSET: Thursday 15 August 2013

Staff INSET: Friday 16 August 2013 (S5/S6 pupils return)

All Pupils return: Monday 19 August 2013

Staff INSET: Friday 27 September 2013

September Holiday: Monday 30 September 20123

Half Term: Monday 14 October–Friday 25 October 2013 (inclusive)

All Pupils return: Monday 28 October 2013

Term Ends: Friday 20 December 2013 (after Carol Service)

Spring Term 201 4

Staff INSET: Monday 6 January 2014

All Pupils return: Tuesday 7 January 2014

Staff INSET: Friday 7 February 2014

Half Term: Friday 7 February–Friday 14 February 2013 (inclusive)

All Staff and Pupils return: Monday 17 February 2014

Term Ends: Friday 4 April 2014

Summer Term 201 4

All Staff and Pupils return: Tuesday 22 April 2014

May Day: Monday 5 May 2014

Half Term: Friday 23 and Monday 26 May 2014(inclusive)

Term Ends: Tuesday 24 June 20149

10. The School Day

An eight-period day is operated, each period being of 40 minutes’ duration.

TimingsAssembly/Form Time 08.50-09.05Period 1 09.05-09.45Period 2 09.45-10.25Period 3 10.25-11.05Interval 11.05-11.25Period 4 11.25-12.05Period 5 12.05-12.45Lunch 12.45-13.45Period 6 13.45-14.25Period 7 14.25-15.05Period 8 15.05-15.45

Most pupils from each year group will participate in an extra-curricular games session one afternoon in the week, between 15.45 and 17.00.

On Thursday afternoons, for all pupils in Senior 3, and for opt-in pupils in Senior 4 - Senior 6, CCF activities take place from 15.45-17.15.

11. Registration, Lateness, Absence, and Requests for Leave of Absence

Registration/Assembly Form classes are registered by Form Teachers in their

classrooms between 08.50 and 09.05 except on the one day in the week when there is a Senior School, House or relevant Y ear Group assembly and registration is completed in the Gilchrist Theatre instead.

Late Arrivals All pupils are expected to arrive in school by 08.50.

Latecomers arriving in school after registration has been completed must sign in at Reception.

If a pupil is late on more than 25% of the openings during a month without good reason, then the Deputy Rector will write to the parents requesting them to address the matter and, if necessary, to attend subsequently a meeting in

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school.

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Absence When a pupil is absent, parents are asked to telephone the

school with this information on the first day the pupil is absent. There is a dedicated absence line for this purpose.

On return from absence A pupil must pass an absence note to his/her Form Teacher

during registration. The note should refer to the dates of, and reason for, absence and be signed by a parent.

Requests for leave of absenceWhere it is known in advance that a pupil will require time off

school for a medical or other appointment, a note should be brought to the Form Teacher prior to the absence itself.

Family holidays should be arranged to take place during school holiday periods. Where it is impossible that a holiday takes place during term time, requests in writing should be made well in advance to the Rector. Reasonable requests concerning pupils with good attendance records will be treated sympathetically but parents are reminded that the law requires them to ensure that their children attend school regularly and that the school therefore has complete discretion where the allowance or refusal of requests for such absence are concerned.

Absences are unlikely to be sanctioned when:o without a request being made, the school is simply

informed that a pupil will be absento little or no notice is given, or an explanatory note is

received after the evento the pupil concerned already has a poor record of

attendanceo in the school’s judgement, any further absence could have

an adverse effect on the pupil’s education. Should the school refuse permission, subsequent absence

will be recorded in the attendance register as an unauthorised absence (condoned by the parents).

Persistent unauthorised absence will be referred to the school attendance officer of the local authority in which the pupil resides and may lead to parents being asked to withdraw the individual from school.

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12. Lunch Arrangements

A well-equipped kitchen and modern dining room provide the facilities for school lunches. A substantial 2 course lunch is provided for Senior School pupils. There is always a choice of hot food, salads and a vegetarian option.

Provision is also made for special dietary requirements. Optionally, Senior School pupils may bring a packed lunch and they can purchase rolls and sandwiches in the Mall. Pupils will be allowed to take lunch at home only if they live within five minutes walk from the school and have received specific permission to do so. In addit ion, a snack breakfast is available in the Mall. At Lunchtime, weather permitting, the pitches at the rear of the school are available for all pupils to use either to play football or for general social purposes.

13. Security

Access to school buildings is by keypads using designated code numbers. Parents visiting the school should therefore present themselves at the main entrance and press the buzzer to attract the attention of the receptionist who will electronically release the door locking mechanism for them.

At reception all parents and visitors are required to complete visitors’ information forms prior to being given a visitor’s badge which they are asked to wear whilst on the premises, returning it to the receptionist before leaving.

At least two members of staff, patrol the school buildings, playground and immediate environs at the following times each day: 08.30 - 09.05, 11.05 – 11.25, 12.45 – 13.45.

14. First Aid and Medical Services

First AidA pupil becoming unwell or sustaining an injury during the school day, except when at Balgray, will be dealt with in the first instance by the School Nurse. The school has a number of qualified first-aiders if the school nurse is not available.

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Medical ServicesPlease inform us if your child has an existing medical condition and of any changes to their health care needs while in school.

In accordance with NHS Public Health Guidelines parents are asked to note recommended infectious disease exclusion periods and keep children at home until well enough to return to school. Further details can be obtained from the School Nurse.

Many children will at some time need to take medication while at school, this will be administered by the School Nurse. As part of accepted good practice we ask all parents of children with a medical condition requiring administration of medicine at school to complete and sign a consent form. These are available from the School Nurse. If your child requires to take medication at school please ensure that it is supplied in the original container as dispensed by the pharmacist, is named and includes the prescriber’s instructions for administration.

We are committed to reducing the likelihood of medical emergencies by identifying and reducing triggers at school and ask that nuts and nut products are not brought to school.

15. Road Safety

A road crossing patrolman supervises pupils crossing Bellshaugh Road between the Main Building and the Mirrlees Drive Annex before classes start in the mornings, at lesson changeovers throughout the school day, during morning and lunch intervals and for a period of time after classes finish in the afternoons.

Parents are requested to observe the parking restrictions outside the School to ensure the safety of all pupils. In particular, Strathclyde Police advise that stopping on yellow zig-zags is both selfish and dangerous.

16. Lost Property, Lockers, Losses

Lost Property is located beside the janitors’ room. Any bags left abandoned around the school or in the Mall are liable to be placed in Lost Property.

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Lockers are available in school for all Senior School pupils. They are places where games kit, books and valuables can be stored safely. Pupils requiring a locker should see the janitor with a padlock and key.

Losses and Damage to Property. The school cannot accept responsibility for loss or damage to pupils’ personal belongings and parents are advised to cover these either by an extension to their own household comprehensive insurance policy or by a separate ‘all risks’ policy.

17. Insurance (Personal Accident)

All pupils are covered under a personal accident insurance scheme, arranged through the Scottish Council of Independent Schools. Cover extends to the whole year, including activities outside the school. Full details may be obtained from the Bursar.

18. Communication

Staff welcome enquiries at any time from parents about concerns which they may have regarding their children’s progress at school and will co-operate in every possible way to help resolve perceived difficulties.

For routine matters like doctor/dentist appointments, Off-Games and absence due to illness, the point of contact should be the child’s Form Teacher.

For routine matters pertaining to classwork, the specific Subject Teacher should be contacted via Reception or a note. If the matter is deemed more serious, the relevant Faculty Head or the Director of Studies should be contacted in the same manner.

For more general academic matters, including examination matters and subject choice options, the Director of Studies, Mr N Fischbacher should be contacted.

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For pastoral matters, House Staff should be contacted, via Reception, as follows:

Buchanan – Miss S CrichtonColquhoun – Miss K LeckieMacGregor – Mrs L FitzGeraldStewart – Mr R W J Moir

For Career Education matters, the main points of contact are Mr R W J Moir (up to S4) and Mr N Fischbacher (S5) and Mr B Parham (S6). UCAS matters should be directed to the relevant S6 Form Teacher.

For more serious matters, particularly those pertaining to discipline, the Deputy Rector, Mr A Gilliland, should be contacted.

Note that any parents who wish to discuss a serious problem or who are not satisfied with the response received at a lower level should then contact the Rector.

We hope that you will always be able to resolve issues quickly with our staff who will make themselves available to discuss concerns or worries that you may have. However, if you do wish to make a complaint, please be assured that all such complaints will be taken seriously and dealt with promptly in accordance with our Complaints Policy. (See Section 34)

Pupils will learn and develop best when there is close liaison between home and school. The dates of the following events are published annually in the pupil diary/planner, and parents are also reminded in advance where relevant.

A Pupil Diary/Planner is issued to all pupils at the start of each session. Dates of At Homes, Profiles, Issue of Reports, Exams and Assessments, Information Evenings are included along with information on Homework, Presentation, Dress Code, Bullying etc.

At the beginning of each academic year, an Information evening is held for all parents and pupils who are new to the Senior School. In addition to presentations outlining what is normal school routine at Kelvinside Academy, there is also the opportunity to meet members of Senior School staff informally.

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Twice-yearly School Reports are distributed to the parents of every pupil and, in addition, parents also receive Effort and Attainment Profiles, and where relevant, Higher NAB tracking reports.

Information evenings and a series of Reporting Evenings (“At Homes”) fur ther provide opportunities for parents to meet teachers, find out more about school activities/plans and discuss the academic progress of their children. Pupils are also invited to the “At Homes”.

There is annual publication of The Chronicle and twice-yearly publication of Minerva by which parents and Academicals are kept up to date with school news. The Rector also writes to parents from time to time.

The School Website is increasingly being developed as a means of keeping parents up to date with school events.

The School uses ‘group text’ to alert parents directly, particularly with respect to last minute changes of arrangements.

And remember that for some activities and events, ‘pupil mail’ is still used. Please ask your son/daughter or keep an eye on the contents of his/her schoolbag!

19. Change of Address, Telephone Numbers, Email, Medical Details etc

It would be extremely helpful if you would keep us informed of any changes to the contact details you have previously supplied. It is especially important that our emergency contact numbers, work numbers and mobile numbers are up to date. Please also remember to let us know of changes to email addresses. In addition, any changes to medical details should automatically be sent to our school nurse. There will also be an opportunity at “At Homes” throughout the year to make amendments to your personal details.

All forms of communication rely on accurate and complete information and therefore you are urged to send an email with the information required as soon as possible. Hard copies of letters may still be sent to those parents who do not have access to a computer.

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20. Curriculum

Kelvinside Academy is an independent school with its own distinctive educational vision. The curriculum is designed to fulfil the school’s aims and values by helping each boy and girl to be and do their best in every aspect of life. 

In particular, the curriculum at Kelvinside Academy is designed to challenge students and to encourage them to think for themselves. In searching for knowledge and truth, we want students to acquire certain habits of mind and intellectual skills: to be able to solve problems, analyse evidence and construct theses and arguments, to ask questions, make connections and think critically, scientifically and imaginatively. The curriculum in the Senior School combines traditional academic subjects with new, creative courses in Drama and Photography.  

The secondary curriculum begins in J7 (known as Senior Prep), which is a transition year designed to prepare pupils for the Senior School. Senior Prep pupils study Maths, English and Social Subjects with the class teacher and go to subject specialists for Science, Modern Foreign Languages, Art, Music, Religious Studies, PSHE, ICT, Drama and Physical Education. The Senior Prep year is therefore the first of the three year experience from SP to S2 in which students follow a broad range of subjects as a general introduction to the curriculum.

We allow students a guided choice of subjects in S3 and S4. In these years most follow eight subjects. Maths and English are compulsory and there is a strong expectation that students also study at least one Science subject and one Modern Foreign Language. The school is currently moving to courses leading to National 4 and 5 qualifications. We expect the vast majority of students to be presented at National 5 level. 

The pupils at Kelvinside Academy have a broad range of academic ability but the vast majority apply to courses at universities and colleges on leaving. We therefore aim to enable them to achieve the necessary qualifications for higher education, which for most are Higher exams. By retaining a structure that allows eight subjects to be taken to certificate level in S3/S4, we make it possible for pupils in S5 and S6 to have a greater choice of subjects at Higher and, for those with strong academic pedigree, Advanced Higher.

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In S5 students will continue to follow a programme of up to 5 subjects at Higher level. In S6, students will study either Advanced Higher or Higher courses or a mix of both with the aim of preparing them for higher education and the world of work.

Courses in Senior Prep, Senior 1 and Senior 2A typically broad Scottish education experience is delivered to these 3 year groups, ensuring that essential literacy and numeracy are maintained, whilst allowing for increasing exposure to discrete subjects. Steps are taken to ensure that each pupil has a grounding which allows for sensible choices and progression as he or she moves into Senior 3.

The subjects on offer to the three year groups involved at this level are listed below.

Senior Prep Senior 1 Senior 2 English English/Drama EnglishMaths Maths MathsIT Skills IT Skills IT Skills/ComputingLanguages Languages LanguagesScience Science BiologySocial Subjects Social Subjects ChemistryReligion Enterprise PhysicsArt Religion Social SubjectsMusic Art EnterprisePE Music ReligionGames PE ArtPSE Games Music

PSE PEGamesPSE

Note that for Senior Prep pupils, English, Maths, History and Geography are delivered by the Senior Prep teachers. All other subjects are taught by subject specialists as part of the transition between the Junior School and the Senior School.

Courses in Senior 3 and Senior 4Entrance to the Senior 3 year marks the start of two-year courses culminating in presentation for SQA Examinations. Full implementation of the Curriculum for Excellence will see nationally driven changes here in the near future. Intermediate 2 courses will finish in 2014 to be replaced by National 4 and 5 qualifications in all subjects.

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Before the end of the Senior 2 year, pupils are asked to choose the subjects which they will study for at least the next two years. Their choices are made in consultation with staff and parents and an explanatory booklet is issued to all pupils mid way through the Senior 2 year. Decisions taken at this stage will depend on pupils’ individual interests and career ambitions as well as reflect their level of attainment to date.

All pupils in Senior 3 and Senior 4 will be expected to follow courses in English, Mathematics, a Modern Language and a Science. They will then choose further subject options in order to study up to 8 subjects. Additionally, all pupils will have one period per week of PE, another of Personal and Social Education and a Games afternoon.

The full subject range is:English MathsComputing FrenchGerman SpanishPhysics ChemistryBiology HistoryGeography Modern StudiesBusiness Management Art and DesignMusic DramaPE PSEGames

Courses in Senior 5Highers remain the benchmark for university entrance. Reflecting this, Senior 5 pupils will work towards Scottish Qualification Authority (SQA) examinations at Higher or at Intermediate 2 levels. Pupils are expected to follow a diet of 5 subjects. All of the academic subjects previously on offer in Senior 4 are available at Higher Level and pupils choose their subjects for Senior 5 whilst still in Senior 4. Economics, Physical Education, and RMPS are added to the subject option list at this stage. As in Senior 2, decisions about choice of subjects are arrived in consultation with staff and parents, account being taken of aptitude and career ambitions, and an explanatory booklet containing information about all of the available courses, including pre-entry requirements, is issued. A Credit Level of award in Standard Grade, or an A or B at Intermediate 2 Level is required for entry to most Highers courses. For pupils without the required pre-entry for Higher courses, Intermediate 2 courses are offered in most subjects and this can lead to attempts at Higher courses in most subjects in Senior 6.

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Courses in Senior 6In the Senior 6 year, each pupil’s curriculum is designed specifically for individual needs and interests. Advanced Higher courses are offered in most subjects for those who wish to progress beyond the level of Highers, often in preparation for the more independent study required at university. These may be combined with other Highers which can enable pupils to get a real breadth of qualifications before they leave school. Other pupils will continue with a diet of Highers courses, building on Intermediate 2 success that they have attained in Senior 5. The range of subject options is as for Senior 5, although Higher Drama and Photography are also offered. In addition, pupils may be given the opportunity to study an Open University Modular Course from a large and diverse number annually on offer. Senior 6 pupils will start the session studying a minimum of 3 subjects.

21. Assessment

In the past, schools assessed pupils on the basis of marks and then used these marks to arrange pupils in rank order from first to last. The emphasis now is not on comparing pupil with pupil but on treating each pupil as an individual.

We therefore assess our pupils:

to identify their strengths; to identify their weaknesses and take appropriate action; to evaluate the soundness of our teaching methods and

materials; to provide pupils, parents and staff with accurate information

on which to base decisions relating to matters such as course choice, for example, to find out if pupils are making the kind of progress of which they are each capable.

22. Examination Presentation Policy

The School uses the following criteria in the best interests of pupils for presentations for SQA examinations. Faculty Heads and the Director of Studies will liaise with both pupils and parents before any final decision is made.

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Senior 4 : criteria for presentation:All NABs passed and Prelim result within achievable distance of a pass (according to archive data for each subject)

Senior 4 : criteria for non-presentation:NABs failed and/or Prelim result too far adrift.

Senior 4: Presentation DecisionsPupils in S4 can generally be offered presentation at a level that is achievable so presentation decisions will normally be concerned with a drop in level. This will be discussed with the Faculty Head and the Director of Studies. Occasionally it may be recommended that a pupil drops a subject entirely if continuing is detrimental to the pupil’s overall performance.

Senior 5 and 6: criteria for presentation:All NABs passed and Prelim result within achievable distance of a pass (according to archive data for each subject) and a consistent demonstration of hard work and commitment to the course.

Senior 5 and 6: criteria for non-presentation:NABs failed and/or Prelim result too far adrift.

Senior 5 and 6: Presentation DecisionsDecisions about presentations are made on the basis of two main reasons.

1. NAB Fails – The most likely reason will be where NABs have been failed and re-sit opportunities exhausted. At this stage the Faculty Head and Director of Studies will be involved in either recommending non-presentation that year (thus making it a 2 year course), a drop in level of presentation or dropping the subject altogether. The pupils’ performance in all their subjects, future plans and commitment to the course will all be considered.

2. Poor Prelim – In general, there will be an opportunity given to a pupil to show improvement following the Prelims before a final decision is made. If concerns have been raised prior to the Prelim it may be that a poor Prelim score is used as the deciding factor in presentation.

For S5 Pupils presentation decisions are firmly set by the school and pupils are expected to follow these recommendations.

For S6 Pupils (and S5 Pupils who have formally indicated that they are leaving) presentation recommendations are made and pupils are encouraged to follow them but the pupil and parents are given flexibility in whether they wish to accept the advice.

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In all cases, there will be full discussion with the relevant Faculty Head, the Director of Studies and/or the Deputy Rector before any final decisions are made. The School reserves the right to make recommendations regarding presentation in the best interests of pupils.

Withdrawal from CoursesAn individual pupil in Senior 5/6 wishing to withdraw from the study of a particular subject is advised firstly to discuss the situation with their subject teacher. With their permission, they should then discuss the matter with the Director of Studies outlining the reasons for shedding the subject. If, after the Director of Studies has consulted the Faculty Head concerned, it is agreed that the subject may be dropped and alternative arrangements put in place, the pupil’s parents will be required to confirm the decision in writing. Note that it is school policy not to recommend withdrawal from a course except in special circumstances.

23. Reporting, Profiling System and Higher NAB Tracking

Reports School Reports are issued twice yearly as follows:

Senior 5/6 - November and February Senior 4 - November and FebruarySenior 3 - December and JuneSenior 2 - December and June Senior 1 - December and June Senior Prep - December and June

Comments will amplify grades, detailing strengths, weaknesses, strategies for development.

Profiling Profiles are completed by subject teachers for each pupil in

Senior school at regular intervals throughout the session. Parents will receive the Profile by e-mail. Profiles provide snapshots in regard to a pupil’s Effort/Attitude, Homework and Attainment. For pupils in S4 - S6, additional attainment indicators are used i.e. NABs (internal assessments for National Courses) and Prelims.

While providing for parents extensive information on the progress of their children, the Profiles also enable staff to respond sensitively and timeously to the needs of the individual child.

The Effort/Attitude grade reflects consistency of application,

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personal organisation, commitment to the subject. The Homework grade reflects effort, thoroughness,

punctuality. For each of the two categories mentioned, the grading code

used is as follows:1 = excellent2 = good3 = Improvement needed in some areas4 = Significant improvement neededFor everyone, the target grade should be 2 – Good. A score of 3 for effort or homework should initiate action or intervention by the student in dialogue with the subject teacher. A line of 3 or 4s for effort or homework should initiate intervention from the Head of House, reporting to the Director of Studies.

Pupils will be commended or highly commended by the Rector at Year assemblies if their ‘scores’ fall below prescribed totals.

It should be noted that commendations are attainable by all pupils, regardless of ability. So too are Merit Certificates awarded to pupils in Senior Prep to Senior 3 at the end of the session.

Where a pupil’s profile features a ‘4’, and in some cases a ‘3’ score, they may be required to carry a blue Report Card which monitors the pupil’s performance in classes. Each card, covering a week’s lessons, is issued by the Form Teacher, signed by a parent on issue and completion, and finally scrutinised by the Form Teacher to ensure that appropriate progress is being made.

This being so, the pupil is normally taken off Report after two weeks. Should a pupil fail to respond positively to being ‘on report’, or record ‘unsatisfactory’ scores in a subsequent profile, the next stage involves placement on a yellow Report Card monitored daily by their Housemaster/mistress for a similar period.

For Attainment the grading code used is as follows:1 = coping well with all aspects of the course2 = coping well with most aspects of the course3 = finding some aspects of the course difficult4 = experiencing significant difficulties in the course

It should be noted that when pupils (SP-S3) are setted within a subject, attainment levels will be relative to the demands placed upon pupils in that set.

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When a pupil attains a 4 in the Attainment category in one or more subject, appropriate action will be taken by the Faculty concerned, and/or by Guidance and/or by Support for Learning (SfL). Crucially, parents will know what is happening.

The Profile scores for Effort, Homework and Attainment should tally with the comments in Reports. Where there is discrepancy, teachers should explain this in the Report.

Higher NAB Tracking Higher NAB Tracking is regularly carried out for pupils in S5 and

S6. These reviews are attainment based and give parents regular information on progress as Higher NAB units are completed. Parents will be notified if units/ learning outcomes/tests/NABs/re-sits are being failed.

24. Homework

Purpose to reinforce o r e x t e n d the work of the class; to provide the opportunity for individual research; to encourage pupils to take responsibility for organising their

own time and work and to identify any problem areas. to encourage the establishment of a good work habit in

preparation for later and further education; in addition to set homework, all pupils should be encouraged

to check over their work of that day, to ensure that notes are complete and that everything has been understood.

Advice to Pupils It is your responsibility to find out what homework has been

set and to allocate the time in which to do it properly. Write down all assignments in your homework diary as soon as

they are set. Set aside a regular time each evening for homework. If

anything interrupts this, you must find an equivalent amount of time to compensate.

Setting aside time is not alone sufficient. Quality work requires concentration and no distracting influences. It cannot be done properly on trains and buses or with loud background noises.

If you know in advance that you will be away for an evening or weekend, it is your responsibility to contact subject teachers in advance in order to negotiate how the work will be done.

Advice to Parents

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Help your son/daughter to set aside a regular time for homework and insist upon a minimum time being spent on it, regardless of claims that it has all been done. Do not be fobbed off with excuses.

Try to provide a room which is quiet and free from other distractions - if that is possible!

Check the homework diary: if it does not seem to contain much, contact your child’s Form Teacher.

With younger pupils especially, advice or explanations of work at home are helpful but please leave your son/daughter to complete the actual exercise him/herself. Teachers do not wish to mark parents’ essays; this kind of parental involvement can conceal problems of which the teacher would otherwise become aware. Please note also that, in examination years, certain pieces of work are formal requirements by the Examination Board and they must be capable of being certified as having been done by the candidates themselves.

25. Pupil Support and Pastoral Care

Pupil Support is an integral and central part of education at Kelvinside Academy. Effective pastoral care through the fostering of positive relationships is central to helping pupils realise their potential in all aspects of their education at KA, and it is through these relationships that support is provided to pupils.

Pupil Support at KA is primarily about empowering pupils to take responsibility for themselves and their own development and learning rather than imposing particular standpoints and decisions.

Three specific needs of pupils pursued: ‘Normal’ development needs which all pupils have in common as they

progress through childhood into adolescence and towards adulthood.

Specific personal and educational needs of individual pupils.Needs which pupils encounter during their schooling as a result of the

demands placed on them by the educational system.

We aim to develop in every pupil:self awareness, self esteem and self confidence. the ability to assess personal strengths and weaknesses and to

develop strategies for using strengths and dealing with weaknesses.

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the qualities and skills necessary to form effective relationships with others.

decision making skills, including vocational planning. the ability to deal with change and with life transition.personal responsibility and self determination.personal and social skills for living as a member of an ever changing

society.

Pastoral CareThe School is divided into 4 Houses (Buchanan, Colquhoun, MacGregor, Stewart), each with a Housemaster/mistress. This division provides a vertical guidance structure and forms the basis of personal and social education (PSE) programmes. House Staff, with their open-ended remit, build relationships with

members of their House through the delivery of a PSE programme, the organisation and running of House competition events, charity events and personal pastoral interviews which provide information for subject teachers, careers staff and Support for Learning staff.

PSE programmes are timetabled one period per week and progressively deliver courses in Health Issues, Growing Up, Bullying and Relationships, Subject Choice and the World of Work, Decision Making, Equal Opportunities, Moral Issues....

House Staff monitor the Profile System and take responsibility for the monitoring of Housemaster `On Report`. They routinely monitor, via a card check-in system, any pupils who are giving any cause for concern to prevent issues escalating.

House Staff are the key players in enforcing the school’s Dress Code.

The S6 Professional Studies course represents a bridge between school and higher/further education or employment. Commencing with an out of school induction day in June for S5, it offers a programme of activities including preparation and submission of UCAS forms, leadership education, public speaking, working with others, community service, enterprise, debating and presentations and workshops from outside speakers.

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Form Teachers operate as first level guidance staff in addition to taking the daily register. They serve as the first point of contact between home and school. They organise work schedules for absentees and the settling in of new pupils.

The Student Council operates to ensure an ever closer working relationship between staff, pupils and the local community.

Curricular Guidance, Career and Enterprise Education Academic Target Setting Programmes are initiated at key stages

for S3-4, S5 and S6. The Director of Studies who also delivers lessons in effective studying and learning skills to all year groups.

KA’s Career Education Staff provide each pupil with appropriate advice, guidance and information at the most appropriate stage in their own decision-making process, with regard to the most suitable courses to follow, subjects to take, career areas to explore, and UCAS choices to make.

The Independent Schools Careers Organisation (ISCO) provide guidance through their Futurewise programme and psychometric profiling scheme which is delivered to pupils in S4/S5/S6.

Pupils are encouraged to use online resources for a wide range of up-to-date materials on careers, university and college courses.

Pupils in S4 undertake a work experience placement occurring in January. Further work experience and work-shadowing opportunities are offered in S5 and S6. Pupils in S6 attend an annual Higher Education Fair in August and have the opportunity to attend university Open Days.

Parents’ information evenings are held for Parents of New Pupils, S2 Subject Choice, S4 Subject Choice and Careers Evenings, S5 Oxbridge and 6th Year Induction Evenings.

Annual Enterprise Days take place for Senior Prep to Senior 3 year groups; these often involve representatives from a host of different backgrounds.

Enterprise Education initiatives add a distinctive strand to the curriculum in the Senior School.

Support for Learning (SfL)Support for Learning staff offer curricular and behavioural support across the whole school. They strive to meet the needs of all pupils experiencing difficulty within the curriculum and also the needs of gifted pupils. To facilitate this and to establish a full picture of each individual,

they are familiar with pupil profiles, test results and information from the Guidance team.

Pupil reviews are carried out following each profile.

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They liaise with the Head of Guidance and the Director of Studies to address any problems arising from classroom difficulties encountered by pupils.

Pupil counseling is undertaken, frequently with parental involvement.

They have an association with psychological services and after their own assessments can call on the expertise of the educational psychologist to formally assess a pupil.

They make special arrangements for pupils with identified learning difficulties sitting internal and external examinations and assessments.

Parent consultation time occurs weekly, as do pupil drop-in times and extra- curricular sessions (before and after school).

26. The Library

The Library is open every day from 9.00 to 5.00pm for use by S6 pupils with study periods and also by classes as timetabled and arranged with the Librarian. Pupils may also use the library dur ing b reaks and after school for quiet reading, study or research. ICT facilities are available on the upper floor.

27. Games, CCF and Extra-Curricular Activities

GamesAll pupils must take part in the regular Games session on their Games days and, if required, on Saturdays, unless excused by medical certificate. Senior Prep games are timetabled mid-morning. In Terms 1 and 2, the main Games options are Rugby and Hockey. Shooting, Rowing, Curling, Football and Fit for Life are also available for S4-S6 pupils. In Term 3, the main Games options are Athletics, Cricket and Tennis. Golf is added to the options for S4-S6.

Games AfternoonMonday S1Tuesday S3Wednesday S4-6Thursday S2

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The Combined Cadet Force (CCF)Through its Army, Royal Navy and RAF sections, the CCF offers pupils the opportunity to develop the qualities of leadership and self-reliance. Apart from a weekly programme of activities, there are opportunities to join numerous adventure camps and courses, both in holidays and at weekends.

Although pupils wear Services uniform (provided for them) for certain activities, the CCF is not a specifically military or recruitment organisation: its aims are similar to those of any of the uniformed youth groups, with the advantage of access to specialised training teams and equipment which the others could not enjoy. All pupils in Senior 3 must join the CCF; they may opt out of it in later years.

The CCF operates on Thursday afternoons from 3.45pm until approximately 5.15pm. All parents are welcome to attend the formal CCF Inspection Parade and Prizegiving at Balgray which takes place in June.

The Duke of Edinburgh’s Award Pupils are encouraged to participate in the Award, which is highly regarded by universities and employers. Most aspects of basic expedition training are done under the auspices of the CCF. Expeditions are organised by the school in September, April, May and June.

Extra-Curricular ActivitiesThe school places great value on the involvement of its pupils in activities which lie outside their commitment to the formal academic curriculum and compulsory games programme. Extra-curricular activities give pupils important opportunities to develop additional talents and interests, work in mixed-age groups, develop broader relationships with staff and take on creative and initiating responsibilities which contribute to their personal and social development. All pupils are expected to participate in the programme. An indication of kinds of activities on offer is given below but this will vary from year to year.

Choir Aikido HandballWind Band Table Tennis Board GamesOpen Art Studio Craft Club Computing Club Drama Phoenix Society Climbing ClubCurling Science Club ShootingYoung Enterprise Rowing Handball

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Musical Instrument TuitionArrangements can be made for pupils to receive professional tuition in a variety of instruments of their choice by visiting instrument tutors. Lessons take place weekly during the school day.

Activities WeekAn Activities Week is organised in May for each year group from Senior Prep to Senior 3. This will involve a stay at a residential centre with the emphasis on outdoor education. Attendance is compulsory.

28. Colours, Honours, Merit Awards and Prizes

Senior 5 and Senior 6:

Half and Full Colours are awarded for: Sports, The Arts and Academic Achievement

For Sports and the Arts, criteria and procedures are as laid down by the School.

For Sports Half Colours in Senior 5, the criteria include attitude and commitment together with regular and consistent participation and standard of performance in the School’s first team. Service to the sport is also taken into account for pupils in Senior 6.

The Sports Full Colours award is a mark of excellence and additional criteria include the achievement of consistently high standards with regard to performance and team commitment. Service to the sport is also taken into account for pupils in Senior 6.

For Arts Half Colours, the criteria include attitude and commitment together with regular and consistent participation and standard of performance in one or more of the School’s cultural activities. Service to the arts is also taken into account for pupils in Senior 6.

The Arts Full Colours award is a mark of excellence and additional criteria include the achievement of exceptional performance and a consistently high standard of commitment in one or more of the School’s cultural activities. Service to the arts is also taken into account for pupils in Senior 6.

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Academic Half Colours are awarded at the beginning of the Senior 6 Year to pupils who, in Senior 5, achieved 5 Highers, with 3 at Grade A, Academic Full Colours are awarded for 5 Highers with at least 4 at Grade A.

All Colour awards utilise white braid, the wording on the pocket indicating the discipline or disciplines for which the award has been made.

Captains and Vice Captains of School wear full braid, standard school pocket badge plus appropriate lapel badge.

Senior 4:

Junior Colours are awarded for: Sports, The Arts and Academic Achievement.

For Sports and the Arts, criteria and procedures are as laid down by the school . Junior Academic Colours are awarded at the beginning of the Senior 5 Year to pupils who, in Senior 4, achieved seven A grades at Intermediate 2 or the equivalent. The Junior Colours award will take the form of a blue lapel badge embossed with the words “Junior Colours”. Honours ties may be awarded for a significant achievement by an individual either within or outwith the school. Citations are submitted to the Deputy Rector . No categories are laid down: each citation is considered on its merits. Senior ranks in CCF are entitled to Honours ties.

Senior P r ep to Senior 3:

Sports Merit and Merit in the Arts Badges are awarded to boys and girls in the Senior Prep - Senior 3 years for sustained effort and commitment in team games or the performing arts.

The Merit badge is a simple lapel badge, colour coded for each year group.

Merit Certificate s , Prizes and T r ophies

Merit Certificates are awarded to Senior Prep and Senior 1 , at the end of the academic year, for honest endeavour, commitment and sustained application in the classroom, as evidenced through the Profiling system.

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Prizes and Trophies are awarded in recognition of achievement and excellence in a range of activities - academic study, sport, the Arts, Leadership, citizenship and others.

All the awards detailed above contribute to the promotion of an ethos of achievement in which hard work, application and excellence are recognised, valued and rewarded.

29. Discipline

Discipline PolicyAt the heart of everything the school does is the concern to effect the personal and social development of all pupils. Our policy on discipline is therefore directed towards achieving and maintaining the appropriate balance between the needs of the individual and those of the school community at large. Individual rights and freedoms have to be tempered by fostering individuals’ sense of responsibilities within and towards the school.

All pupils have the right to expect friendliness, tolerance, respect and encouragement both from their fellow pupils and members of staff. Conversely, the school has a right to expect self-discipline, positive attitudes and loyalty from pupils.

Positive MeasuresEncouragement and praise for good work and conduct will be given by staff whenever possible. Often this is done informally but the following formal channels are also used:

commendation before the whole class by the Form Teacher grading system in Profiles classwork award to the pupil adjudged to have made the best

effort in each class Profile referral to the Rector for special commendation, entry in the

Distinction Book and award of a Certificate of Distinction for achievement in an academic, sporting or cultural activity

parental contact: automatically after each Profile and through formal School Reports

House Staff hold group meetings at which they encourage pupils to see the need for a proper work ethos and for caring and considerate conduct generally. Target setting initiatives are co-ordinated by the Director of Studies for all year groups.

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The maintenance of a full programme of extra-curricular activities fosters a feeling of identity with the school so that pupils may feel wholly involved in it rather than see it solely as a place of work. They also help to increase contact between pupils and staff, encouraging feelings of mutual respect. Above all, they stimulate, motivate and enrich the educational experience of all pupils.

SanctionsFundamental to an effective discipline policy is the progressive application of sanctions with steps laid out clearly and unambiguously. Staff follow designated guidelines when dealing with offenders in order to avoid undermining the system and, in particular, devaluing the final sanctions. After-school detention on a Friday is part of this progressive system of sanctions.

It should be noted that repeated misbehaviour or very serious misconduct may lead to suspension or permanent exclusion. In the event of the latter, parents may appeal the Rector’s decision, if they feel it unwarranted. Such an appeal would be made in writing to the Chairman of Governors.

Sc h ool R u les

Pupils are expected: to treat all others with respect and courtesy. to be personally responsible for their own behaviour both within and

travelling to and from school. to attend on all days of the session unless ill, or when specific leave

of absence is obtained. to fulfil all school commitments punctually and positively. to respect school buildings and property. to observe the following rules:

The following are forbidden at all times: Bullying, including harassment on grounds of race or sex, as

detailed in the pupil diary/planner. Theft, including borrowing possessions without permission. Betting and gambling. Graffiti or other wilful damage to property. Plagiarism/cheating in exams, assessment or classwork.

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The following may not be used or possessed: Tobacco in any form. Alcohol. Drugs or any illegal substances. Offensive weapons including replica guns and knives, fireworks

and laser pens. Chewing gum. Inappropriate literature, including pornography.

Eating and Drinking: Eating and drinking (with the exception of bottled water) are not

allowed in corridors, classrooms, library, Gilchrist Theatre, MM Room, changing rooms or Games Hall.

Packed lunches and snacks should normally be eaten in the Dining Hall or the Mall, or outside in the playground. Lunches, whether packed lunches or “Grab and Go” lunches should not be eaten whilst sitting on the floor/ground and should not be taken to the Cleveden Pitches.

Litter must be placed in the bins provided.

Mobile Phones: Mobile phones may only be used at breaktimes/lunchtimes; they

must be switched off during lessons. Mobile phone cameras must never be used in school or at school

events. Valuables, including mobile phones, should either be kept in the

pupil’s locker, or when the item will be left unattended during a lesson or other organised activity, given to a member of staff for safekeeping.

Computer Resources:All pupils must adhere to the agreement that they have signed to

follow the guidelines on the use of the school’s computer facilities. Dress Code:All pupils must adhere to the Dress Code as listed in the School

Diary/Planner, and with the Dress Regulations as published in the uniform lists issued to all parents.

School uniform must be worn by all pupils at school, going to and from school, and at all school functions unless specified otherwise. When representing the school, a pupil must wear uniform to and from Balgray and at any away fixture or other event, unless instructed otherwise by a member of staff to change into games kit in school beforehand.

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The following areas are Out of Bounds: All private property and lanes around the school. Classrooms outside of class time, except when permission

has been granted by the appropriate member of staff. The Sixth Form Centre. Junior School corridors except when on Junior School

business or visiting Support for Learning.

Arriving Late/Leaving School during the School Day: Pupils who are late for morning registration must report to

Reception upon arrival in school. Pupils who wish to be excused from a Games Practice must

give a note to their Form Teacher during registration. When a pupil is late for school and does not attend registration, it is their responsibility to hand their “Off Games” note to reception. Note that any “Off Games” pupils will normally undertake supervised study in the Library or a classroom during their Games period.

Any pupil who becomes ill or is injured during school hours should report to the School Nurse for first aid and/or permission to return home early. No pupil will be permitted to return home until all the necessary arrangements have been made with their parents.

Pupils who are required to attend a doctor/dentist etc appointment during the school day must “sign out” at Reception before leaving and “sign in” again upon their return.

No other pupil is permitted to leave school premises during the school day without permission from the Deputy Rector.

The only exceptions are S5/6 pupils during lunchtime and pupils who have been granted permission to go home for lunch.

S6 may leave school premises with the special permission of the Head of Sixth Year and the Deputy Rector.

Absence:Requests to attend hospital, doctor and dental appointments

must be submitted in advanced to the Form Teacher.Requests to be excused, for an exceptional reason, from a

Saturday Games fixture must normally be made at least 2 weeks in advance to the Head of Games. When there is a clash between club and school interests, the school has prior claim on a pupil’s services.

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Any pupil who is ill on Friday evening/Saturday morning should contact their team captain and/or leave a message on the answering machine at Balgray. This should be supported by a note to the member of staff in charge of their team upon return to school.

Should there be the necessity for a request for any other leave of absence, this must be submitted to the Rector as early as possible.

In the event of absence through illness or injury, parents should telephone the school on the first day the pupil is absent and keep the school informed at regular intervals thereafter.

On returning from absence, a pupil must provide a parentally signed note explaining the absence to their Form Teacher during registration.

Motor Vehicles: No pupil may drive any kind of motor vehicle to School unless

they have previously given a Pupil Driver Authorisation Form, completed by their parent/guardian, to the Deputy Rector.

A pupil may only drive to and from School/Balgray and may not use their car at any other time during the school day unless specific permission has been granted by the Deputy Rector.

No pupil may give a lift to another pupil unless both pupils have brought a note from their parents authorising the lift.

When travelling in the school minibus, and in hired coaches to activities and events, seat belts must be worn.

Library, Games Hall, Multi-Gym: Separate conditions of use are on display at each of these

locations concerning their use. Pupils must adhere to these conditions.

Damage: The cost of repair of damage to school property caused by a

pupil is the responsibility of that pupil’s parents.

Taking you further.....

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Games All pupils (except those excused on medical grounds) must take

part in organised games on games days. Pupils must wear their school uniform when travelling to and from games unless instructed by a member of staff to change into kit in school beforehand.

Pupils who wish to be excused from a games practice for any reason must hand a note to the Form Teacher during Registration and report to the Form Teacher on every day they wish to be excused thereafter. When a pupil is late for school and does not attend Registration, it is his/her responsibility to report direct to the Director of Games with a note at the earliest opportunity.

All pupils who are Off-Games will undertake supervised private study in school as directed by the Rector.

Any pupil who is ill on Friday evening/Saturday morning should contact his/her Team Captain and/or leave a message on the answering machine at Balgray. It is the pupil’s responsibility to deliver a parental letter of explanation to either the member of staff in charge of the team or the Director of Games first thing on Monday morning. The detailed procedure also appears in the Pupil Diary.

Pupils who wish to be excused from a Saturday match must hand a parental letter of request to the member of staff in charge of their team at least two weeks in advance to the Director of Games. In the event of a controversial request, the Director of Games will consult the Rector. Saturday matches are an integral part of the school’s routine and permission will normally only be granted in exceptional circumstances.

When clashes arise between school and club interests, the school may make prior claim on the pupil’s service.

Drugs, Alcohol, SmokingIn accordance with the School Rules, pupils are strictly forbidden to bring drugs or alcohol onto the school premises. Any pupil who brings drugs into school or sells drugs at any time to another pupil will be required to leave the school permanently. Any other involvement in drugs, in or out of school, brings into question the continued membership of the school by the pupil and will almost certainly lead to suspension from school. The bringing of alcohol into school or the selling of alcohol to other pupils is likely to result in suspension.

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Similarly, smoking, or having any smoking related materials in school or when participating in school activities or when in uniform, is also likely to result in suspension.

SuspensionsPupils are only suspended for the most serious of offences eg bullying, verbal abuse of staff, cheating in an SQA assessment, truancy, and drug, smoking and alcohol related issues. Pupils involved in fighting or who are rude to a member of staff will be sent home. If parents cannot be contacted, they will be excluded from lessons and other activities for the remainder of the day.

Permanent ExclusionPermanent exclusion is extremely rare and is only used for offences of the utmost gravity, or for repeated offences of gravity or because a pupil’s position in school has become untenable.

30. School Appointments

The School Captains and Vice-Captains, the Heads of House and the Captains and Vice-Captains of Sports Teams, are appointed by the Rector, who takes into consideration the recommendations of members of staff and the views of senior pupils. Appointments are made on the basis of considered fitness to do the job and are not automatic rewards for individual achievement.

31. Dress Code

The Senior School Dress Code which follows is also printed in The Pupil Diary.

Parents are urged to ensure that the code is adhered to whilst boys and girls are travelling to and from school.

The Dress Code operating is as follows:

General Wear your school uniform in accordance with the dress

regulations. Top buttons should be fastened and covered by the tie. Shirts/blouses tucked in. All items of clothing and other articles should be clearly marked with the owner’s name.

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Take a pride in your appearance at all times and remember this includes the time travelling to and from school.

Uniform and Jewellery Boys should wear plain grey or dark socks and black leather

shoes without buckles (boots are not permitted). Personal jewellery, with the exception of a watch, should not normally be worn. Earrings and large rings are not permitted.

Girls may wear one simple pair of earrings in the conventional position on the ear. One simple ring is permitted. Other items of personal jewellery, with the exception of a watch, should not normally be worn.

A plain navy blue or black overjacket without logo may be worn.

Fleeces and hoodies may not be worn. Only school scarves should be worn. The correct games kit specified for the activity must be worn.

HairBoys should keep their hair cut to a reasonable length. It should

neither be too long nor too short, and in all cases must be off the collar and out of the eyes. Older boys should shave regularly.

In class, Girls should keep their hair tied back if long, and in all cases it should be out of the eyes.

For either sex, hair should be of one natural colour. Extremes of fashion are not permitted.

For Girls No make-up is permitted for girls in Senior Prep–S2Minimal make-up only is permitted for senior girls (S3-S6)Only clear or natural nail polish is acceptable for all girls (SP-S6)

For any other matters, House Staff can offer guidance on what is acceptable.

REMINDER : WINTER DRESSFootwear: Black School shoes should continue to be worn. Only

if the weather deteriorates into snow/ice conditions can sensible alternative footwear be worn. This is to enable pupils to safely move to and from Mirrlees Drive.

When it gets cold, a plain navy blue or black overjacket without logo may be worn.

Fleeces and hoodies may not be worn, including under blazers.

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Only school scarves should be worn.

REMINDER : SUMMER DRESS When the weather is warm and sunny, it is permissible to wear

a shirt/blouse with sleeves rolled up, open neck without tie, and without a blazer.

32. Sixth Year, the Common Room and the Leadership Programme

Sixth YearThe 6th Year is very different to those which have gone before. Young people who embark upon it can expect to undergo a range of additional experiences designed to prepare them for the world beyond school. Equally important is the contribution expected of them to the school, as its most senior pupils.

Given this dual set of expectations, it is essential that boys and girls who wish to enter 6th Year can meet the criteria set out below. It is furthermore essential that, once pupils begin a 6thYear, they continue to meet these criteria.

The Entry Criteria The pupil must have the necessary pre-entry qualifications to

ensure a viable academic timetable for the 6th Year. The pupil must, in the course of Senior 5, have demonstrated the

appropriate work ethic, particularly given the opportunities for independent private study in 6th Year.

The pupil must, in the course of Senior 5, have demonstrated good attendance and re l iab le timekeeping.

The pupil must, in his/her previous career at school, have demonstrated a commitment to the values and ethos of the school, as evidenced by his/her involvement in different areas of school life (e.g. sport, the Arts, CCF etc.) and his/her positive attitude and behaviour.

The pupil must be prepared to undertake and maintain a commitment to competing the S6 Leadership programme, including the Professional Studies course.

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As a school we have a right to expect our 6th Year to be appropriate role models for younger pupils. In return 6th Year pupils will enjoy new challenges, new freedoms, new responsibilities, all of which will provide valuable preparation for Higher Education and the world of work.

All pupils entering 6th Year will be considered against these same criteria.

The Leadership Programme All pupils in S6 are expected to engage in the Leadership course. Negotiated and designed around the needs and aspirations of each student, S6 pupils will be expected to achieve credits for taking academic subjects and also undertaking service within and outside school. They will gain further credits for contribution to the wider life of the school and community work.

They will also be expected to complete the Professional Studies course, which includes modules in:

Theory and Practice of Leadership: communication, working in teams, motivation.Study Skills: research methods, using the university library, writing an undergraduate essay, making a presentation.

Community Service: working for the Voluntary Tutors Organisation in local primary schools; volunteering at the Cadogan Street Soup Kitchen, helping younger pupils and running clubs & societies within the school.

Enterprise: a team challenge to set up and run a social or business enterprise which brings benefit to others.

Personal and Social Skills: managing finance, campus cooking, health and hygiene, personal safety and decision making.

The Professional Studies course is run by the S6 Leadership Co-ordinator; it includes presentations by visiting speakers, many of whom are leaders in the world of higher education or business.

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Sixth Year Study PeriodsThe purpose of these periods is:

to encourage responsible and independent study habits in preparation for university or college life.

to supplement time available for homework, given that any responsible member of the 6th Year should be allocating time each day to private study.

to enable access to reference or other study materials not available at home.

to enable work to be done on the “Professional Studies” course.

The Sixth Form CentreOne of the privileges of the S6 Year is the use of the Sixth Form Centre. In 2013-14, this will move to MacKenzie House in 1, Kirklee Gardens, the building immediately adjacent to the school. In addition to a common room, the Centre has a small kitchen, a seminar room, study room and the office of the Head of S6. All members agree to abide by the membership code administered by a Common Room Committee elected by the 6th Year.

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33. Policies

A number of other policies exist and these have a bearing on the operations of the school. These policies are briefly documented below and are also published in full on the website.

Bullying PolicyIt is the right of all pupils to be able to enjoy their time at the school and to be able to make the most of all the opportunities which are available to them. It follows that any form of bullying which would prevent this is totally unacceptable.

Everyone concerned with the school, including teaching staff, non-teaching staff, the pupils and parents, shares the responsibility to ensure that bullying does not take place and that the school policy regarding bullying is fully understood and implemented.

Drugs PolicyKelvinside Academy’s Policy on Drugs outlines the School’s approach to the issue of drug misuse, including solvents and the misuse of medicines. Alcohol and tobacco are treated separately. The Policy also provides information and advice for parents.

Trips PolicyThe School’s guidelines for the conduct of day and residential school trips are followed by all staff organising a trip.

Equal Opportunities PolicyThe School is committed to the principle of equal opportunities in respect of disability, race and gender.

Mobile Phone Policy and Parents’ Guide to the InternetThe school is committed to safe, sensible use of Mobile Phones and the Internet. The Policy provides a guide for parents and rules on the use of mobile phones in school.

Computer Resources PolicyEach pupil signs an annual agreement to follow guidelines on the use of the school's computer facilities. The agreement is countersigned by parents and a copy of it is then held on file by the School.

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Child Protection PolicyAll children have the right to be protected. All adults who have the charge of care of have a responsibility to ensure that the children in their care are not harmed.

This applies to teachers generally and our guidelines have been drawn up in accordance with the recommendations published by the Scottish Council of Independent Schools (SCIS) and with advice received from HM Inspectorate of Education.

Mr A Gilliland, the Deputy Rector is the Senior School Child Protection Co-ordinator and Miss S Crichton is the Senior School Deputy Child Protection Co-ordinator.

The school aims to ensure that pupils live and work in a safe environment where they are respected and listened to by adults. Personal safety and the safe use of the Internet are covered in PSE classes. All staff are given specific guidelines on what to do and how to react if a pupil chooses to confide in them. Details of these guidelines can be made to any parent on request.Pupils are given the following advice: staff are there to listen and help:

if you have something important on your mind if you are worried about things that are happening to you if you need help or need to know how to find help

If you are unsure about talking to a member of staff, you can phone Childline on 0800 1111.

Anything imparted to the school in confidence will be treated in confidence, subject to the following qualifications:

A member of staff to whom information has been imparted in confidence has the right to seek the advice, guidance, or support of a senior colleague when s/he feels the need to do so. Where a member of staff feels that a matter lies beyond his/her level of competence, it is right for that individual to refer the matter to an appropriate senior colleague.

Where there are serious concerns about the safety or welfare of a pupil, all members of staff must comply with the terms of the school’s Child Protection Policy and refer these concerns to the school’s Child Protection Officer who, in turn, may then decide to involve the Children’s Reporter, police or social services.

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A member of staff may only give an undertaking of confidentiality in so far as this is compatible with the principle that children’s welfare is always paramount.

When a member of staff feels that s/he must pass on information provided in confidence, s/he will, wherever possible, inform the pupil/parent concerned that this is the case and explain the reasons for which it is considered necessary to do so. This, however, would not apply in an emergency or in any circumstance in which a child’s safety or welfare might be seriously compromised.

The school will not pass on to other agencies or individuals information it has about pupils and their families, except with their permission or where the information is already in the public domain or where the school is obliged to do so by law or a court order. In all instances the school conforms to the stipulations of the Data Protection Act.

Complaints PolicyIt is important that pupils and parents who have a complaint or concern should be able to express their views and feelings and obtain a fair hearing and a prompt response to any complaint which they make. It is hoped that most concerns can be sorted out quickly and informally by speaking to the appropriate member(s) of staff. The School’s Complaints Policy, available on the website, documents procedures for complaints.

34. Confidentiality

Kelvinside Academy aims to establish relationships of trust between staff, pupils and parents. Pupils and parents should therefore feel able to make the school aware of personal and private matters, including concerns about safety and welfare, in the certain knowledge that such information will be dealt with sensitively.

35. Withdrawals

If a pupil (including recipients of bursaries and scholarships) is to be withdrawn from the School at the end of any term, a full term's notice in writing must be given to the Rector, failing which a term’s fees in lieu of notice will be charged.

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36. Data Protection

The school will not pass on to other agencies or individuals information it has about pupils and their families, except with their permission or where the information is already in the public domain or where the school is obliged to do so by law or a court order. In all instances the School conforms to the stipulations of the Data Protection Act.

37. In Conclusion.....

A successful education depends upon a supportive and co-operative partnership between home and school. We therefore encourage parents to take an active interest in their children’s life at school and help to promote a commitment to hard work, organised study and active participation in Games and extra-curricular activities in a purposeful and well-disciplined atmosphere.

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INDEX

Section Description3 Aims of the School

21 Assessment19 Change of Address, Telephone Numbers, Email, Medical Details etc28 Colours, Honours, Merit Awards and Prizes18 Communication34 Confidentiality2 Contacting the School

20 Curriculum36 Data Protection29 Discipline – Positive Measures, Sanctions, School Rules31 Dress Code22 Examination Presentation Policy and Withdrawal from Courses14 First Aid and Medical Services27 Games, CCF and Extra Curricular Activities, Musical Instrument

Tuition and Activities Week24 Homework17 Insurance (Personal Accident)8 Kelvinside Academical Club7 Kelvinside Academy Parent Teacher Association (PTA)6 Kelvinside Academy War Memorial Trust and Governors

16 Lost Property, Lockers, Losses12 Lunch Arrangements5 Non-Teaching/Support Staff

25 Pastoral Care and Pupil Support33 Policies30 School Appointments1 Rector’s Welcome

11 Registration, Lateness, Absence, and Requests for Leave of Absence23 Reporting, Profiling System and Higher NAB Tracking15 Road Safety13 Security4 Senior School Staff9 Session Dates

32 Sixth Year, The Common Room and Leadership Programme26 The Library10 The School Day35 Withdrawals

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