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Deborah Romanik
Project Manager
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Task Name Duration Start Finish
Project Tracking Database 106.13 days Tue 2/1/11 Wed 6/29/11Initiating 7 days Tue 2/1/11 Wed 2/9/11
Kickoff meeting 1 day Tue 2/1/11 Tue 2/1/11Develop project charter 6 days Wed 2/2/11 Wed 2/9/11Milestone: Charter signed 0 days Wed 2/9/11 Wed 2/9/11
Planning 12 days Thu 2/10/11 Fri 2/25/11Develop project plans 6 days Thu 2/10/11 Thu 2/17/11Review project plans 6 days Fri 2/18/11 Fri 2/25/11Milestone: Project plans approved 0 days Fri 2/25/11 Fri 2/25/11
Executing 74 days Mon 2/28/11 Thu 6/9/11Analysis 20 days Mon 2/28/11 Fri 3/25/11Design 30 days Mon 3/28/11 Fri 5/6/11Implementation 24 days Mon 5/9/11 Thu 6/9/11Milestone: System Implementation 0 days Thu 6/9/11 Thu 6/9/11
Controlling 98.13 days Wed 2/2/11 Mon 6/20/11Status Reports 95.13 days Wed 2/2/11 Wed 6/15/11Report performance 1 day Wed 6/15/11 Thu 6/16/11
Update project management plan 1 day Wed 6/15/11 Thu 6/16/11Control changes 95.13 days Mon 2/7/11 Mon 6/20/11
Weekly Project Team Meeting 95.13 days Mon 2/7/11 Mon 6/20/11Closing 12 days Mon 6/13/11 Wed 6/29/11
Prepare final project report 2 wks Mon 6/13/11 Mon 6/27/11Present final project 5 days Wed 6/22/11 Wed 6/29/11Project completed Milestone 0 days Wed 6/29/11 Wed 6/29/11
ZynxCare Project Timeline
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*Charter Signed February 9, 2011
*Project Plan Approved February 25, 2011
*System Analysis March 25, 2011
*System Design May 6, 2011
*System Implementation June 9, 2011
*Project Presentation June 22, 2011
*Project Completed June 29, 2011
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Kick-Off Meeting
* Presentation to Stakeholders
* Network Needs Assessment
Weekly Project Team Meetings and Reports
* Feedback from End Users
* Status Reports
Control Customization Changes
* Adjustments
* Staff Training
Final Project Presentation
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Joseph Tracy, CEO
Mike Garofalo, CFO
Deb Romanik, Project Manager
Kathy Wells, Database Manager
John Fiske, IT Analyst
Mary Greene, Systems Analyst ZynxHealth
Chris Kovach, Director of IT
Denise Conlin, VP, Human Resources Management
Helen Gallagher, Director of Nursing Education
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Major Tasks:
Start up and
orientation
Project Sponsor
Outline
recommendations
Weekly progress
meeting
Close project at final
report
0%
5%
10%
15%
20%
25%
Feb Mar April May June
Allocated
Overallocated
*
Major Tasks:
Determine business
requirements
Assign project
manager
Allocate budget
Participate in
weekly status report
meetings
0%
5%
10%
15%
20%
25%
Allocated
Overallocated
*
Major Tasks:
Organize team
reports
Update changes to
plan
Report to
stakeholders
Make adjustments to
timeline as needed
Develop Hospital
blog for staff
communicate
0%
20%
40%
60%
80%
100%
120%
Allocated
Overallocated
*
Major Tasks:
Create Scope
Statement
Weekly Project Team
Meeting Leader
Present Final Project
Presentation
0%
20%
40%
60%
80%
100%
120%
Feb Mar April May June
Allocated
Overallocated
*
Major Tasks:
Gather detailed
requirements for
desired outputs from
the database
Create data input
and main screens
Review new
prototype with
nursing departments0%
20%
40%
60%
80%
100%
120%
Allocated
Overallocated
*
Major Tasks:
Create charter plan
Submit project plans
Create sample
screen
Make adjustments
based on end user
feedback
Create edit fields
0%
20%
40%
60%
80%
100%
120%
Allocated
Overallocated
*
Major Tasks:
Create a project
team
Create a sample
report
Develop queries
Create main screen
Test database
0%
20%
40%
60%
80%
100%
120%
Allocated
Overallocated
*
Major Tasks:
Organize
departments to
coordinate
representatives
Participate in team
meetings
Contribute feedback
from departments
0%
10%
20%
30%
40%
50%
60%
Allocated
Overallocated
*
Major Tasks:
Review prototype
with customer
Develop training
classes
Create online help
and user manual
Coordinate
mandatory training
classes0%
10%
20%
30%
40%
50%
60%
Allocated
Overallocated
*
Improved Care Plan Compliance in the first 24 hours of admission
Consistent communication on shift changes
Customized for unit based practices
Meet JCAHO guidelines
