REPORT WRITING

A REPORT CAN BE WRITTEN FOR A NEWSPAPER OR

A MAGAZINE. IN A REPORT AN EVENT, WHICH CAN

BE A PLANNED ONE, AN ACCIDENT OR A NATURAL

CALAMITY, IS REPORTED.

REPORT

Unforeseen (Unplanned)

Foreseen (Planned)

- Accident

- Building

collapse

- Fire in a

shop

- Terrorist

attack

- Robbery

1. Classification of report -

2. School based activities

4. Factual description on any object, place or person.

3. Social organization and its activities.

5. Process writing.

ESSENTIALS OF WRITING REPORT -

Appropriate form of language.

Past passive and past tense should be used while

writing.

Logical development of ideas.

Factual description and process writing should be in

present tense.

Report should be brief and clear.

It should have a title,date,place of origin,time and name

of the reporter.

GUIDELINES FOR WRITING AN EFFECTIVE

REPORT.

Give a suitable attention heading (preferably in passive

voice)

Under the heading write the reporter’s name/Designation

Write the date and name of the city if you are writing the

report for a newspaper. Begin with – when , what

happened , where

Next give details of the event. Also quote a statement

made by any witness.

Conclude with the reaction of the

people/victims/spectators/officials-whichever is

appropriate.

NOTE

Remember to use the correct tense. For an event that is already over, use

the past/past perfect tense. For an event which is still continuing use the

present continuous tense. For situations expected in the future use the

future tense.

VALUE POINTS OF REPORTS

A) ACCIDENT/CALAMITY/DISEASE

OUTBREAK/ROBBERY -

Catchy headlines-expansion of headlines in the first

sentence itself is highlighting what/when/where.

Give reasons, if any.

Details in brief.

Eyewitness account.

Casualties damage etc. (if any)

Action taken, relief measures. (if any)

Conclusion/Comments.

B) CULTURAL/SPORTS EVENTS -

Occasion/organization/sponser etc.

Date,venue,time.

Chief guest/special invitees.

Objectives and main highlights of the programme.

Prize distribution.

Message by the chief guest.

Vote of thanks.

Over all response.

C) COMPETITIONS

Occasion/organizer/sponser.

Date , Venue, time.

Name of the competition level , topic etc.

Participations.

Inaugural ceremony/welcome.

Chief Guest, judge etc.

Highlights related to performances, result etc.

Prize distribution.

Special remarks, if any.

Vote of thanks.

D) WORKSHOP/SEMINAR/TALK

What, by whom, For whom.

Date, Venue, Duration.

Guest speaker, panel of experts.

Chief Guest, invitees.

Activities undertaken.

Aids used - audio-visual, charts, documentary, films etc.

Literary or field activities, if any.

Interactive session including question – answers.

Experts comments.

Over all effect.

E) RALLY/CAMPAIGN

What/by whom.

Duration/Venue, Places covered.

Objectives/motto

Activities undertaken.

Any display/educational material used. e.g.

Placard, Banner, Pamphlet etc.

Over all success.

F) CAMP/VISIT/EXHIBITION -

Place, destination

Organizer, sponser (if any)

Duration, date etc.

No. of persons/visitors etc.

Description –

a) Theme of exhibition, type –

b) Places of sight seeing, food, scenic beauty

etc.

c) Purpose of nature of camp, activities.

Over all your own response.