Purchase manager Certification

Certified Purchase Manager

VS-1008


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Certified Certified Certified Certified Purchase ManagerPurchase ManagerPurchase ManagerPurchase Manager

Certification CodeCertification CodeCertification CodeCertification Code VSVSVSVS----1001001001008888

Vskills certification in Purchase Management provides an overview of the purchase

function and its importance in smooth functioning of operations and supply chain

management. The certification focuses on providing an outline of the responsibilities as a

purchase manager to control the overall procedure of material handling and purchase

function. The certification imparts requisite skills for maintaining adequate and in-time

purchase of the material together with ensuring economic-efficiency and quality of goods

and service procured.

Why should one take this certification?Why should one take this certification?Why should one take this certification?Why should one take this certification?

The certification exam helps working professionals in improving skills and getting better

equipped for the job or for the purpose of proving the employer that you posses the skills

required to perform the task. The certification helps build your CV and acts as an

additional qualification that significantly improves your chances of getting the desired role.

Who will benefit from taking this certification?Who will benefit from taking this certification?Who will benefit from taking this certification?Who will benefit from taking this certification?

Job seekers looking to find employment in purchase department of various companies,

students generally wanting to improve their skill set and make their CV stronger and

existing employees looking for a better role by proving their employers the value of their

skills through this certification.

Test Details:Test Details:Test Details:Test Details:

• Duration:Duration:Duration:Duration: 60 minutes

• No. of questions:No. of questions:No. of questions:No. of questions: 50

• Maximum marks:Maximum marks:Maximum marks:Maximum marks: 50, Passing marks: 25 (50%); There is no negative marking in

this module.

Fee Structure:Fee Structure:Fee Structure:Fee Structure:

Rs. 2,500/- (Includes all taxes)


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Companies that hireCompanies that hireCompanies that hireCompanies that hire Vskills Vskills Vskills Vskills Purchase ManagerPurchase ManagerPurchase ManagerPurchase Manager

Vskills Certified Purchase Manager might find employment in all kind of companies, big or

small, playing important roles in providing strategic and operational guidance in the

purchase department. Thus purchase managers have wide spectrum of employment

opportunities in public as well as private sector.


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Table of Content

1.1.1.1. MaterialMaterialMaterialMaterialssss Management Management Management Management

1.1 Objectives of Materials Management

1.2 Functions of Materials Management

1.3 Organisation of Materials Management

1.4 Need, Scope and Functions of Integrated Material Management

2.2.2.2. MaterialMaterialMaterialMaterialssss Planning Planning Planning Planning

2.1 Need of Materials Planning

2.2 Factors affecting Materials Planning

2.3 Tools of Materials Planning

2.4 Principles and Procedure for Materials Planning

2.5 Basic concepts of MRP (Material Requirements Planning)

2.6 MRP Processing

2.7 Computer Application to MRP Process

2.8 MRP reports - Database recording and maintenance

2.9 Independent and dependent MRP system

3.3.3.3. Materials BudgetingMaterials BudgetingMaterials BudgetingMaterials Budgeting

3.1 Basic concepts of Materials Budgeting

3.2 Factors affecting Materials Budget

3.3 Materials Budgeting and Accounting

4.4.4.4. Material ClassificationMaterial ClassificationMaterial ClassificationMaterial Classification, Standardization, Standardization, Standardization, Standardization and Codification and Codification and Codification and Codification

4.1 Material classification for variety reduction

4.2 Material classification on the basis of Value Analysis

4.3 Basic concepts of codification

4.4 Systems of codification

4.5 Classification by codification

4.6 Objectives and scope of standardization

4.7 Simplification/Variety of reduction

4.8 Levels of standard

5.5.5.5. Material HandlingMaterial HandlingMaterial HandlingMaterial Handling

5.1 Importance and Objectives of Material Handling

5.2 Methods and Practices of Material Handling

5.3 Equipments for Material Handling

5.4 Containerizations

5.5 Waste Management - Surplus and Obsolete


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5.6 Damage and Pilferage

5.7 Cost Analysis

6.6.6.6. StoreStoreStoreStoressss Management Management Management Management and Warehousing and Warehousing and Warehousing and Warehousing

6.1 Stores Functions and objectives

6.2 Types of Stores – Centralized and decentralized

6.3 Functions of stores

6.4 Stores Layout, Storage Media and Physical Verification

6.5 Factors affecting successful Store-keeping

6.6 Warehouse Management System (WMS)

6.7 Warehouse operating principles

6.8 Strategy for warehousing

6.9 Planning Warehouse distribution

6.10 Warehouse Layout

6.11 Automatic Warehousing

6.12 Schemes of Automatic Warehousing

7.7.7.7. Inventory ManagementInventory ManagementInventory ManagementInventory Management

7.1 Types of Inventory

7.2 Types of Inventory Costs and factors affecting

7.3 Inventory Management Models – Deterministic and Probabilistic Models

7.4 Techniques of Inventory Control

7.5 Inventory Performance Measurement (Ratio Analysis)

8.8.8.8. Purchase Management SystemPurchase Management SystemPurchase Management SystemPurchase Management System

8.1 Objectives of Purchasing

8.2 Functions and responsibilities of Purchase Department

8.3 Methods of Purchasing

8.4 Purchase Department Organization

8.5 JIT Purchasing – Prerequisites and Elements

9.9.9.9. Vendor ManagementVendor ManagementVendor ManagementVendor Management

9.1 System of Vendor evaluation

9.2 Parameters for evaluation of Vendors Performance

9.3 Social Audit

9.4 Total evaluation – Purchasing Performance, Quantitative Objects etc

9.5 Guidelines for purchase through tender and negotiation tender committee

9.6 Purchase Review

10.10.10.10. Value Analysis SystemValue Analysis SystemValue Analysis SystemValue Analysis System

10.1 Value Analysis – Procedure and Approach

10.2 Tools for Value Analysis

11.11.11.11. Negotiation SkillsNegotiation SkillsNegotiation SkillsNegotiation Skills

11.1 Basic approaches for Negotiation

11.2 Strategy and Planning for Negotiation

11.3 Tactics of effective negotiation


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12.12.12.12. Quality ControlQuality ControlQuality ControlQuality Control

12.1 Components and characteristics of quality

12.2 Objectives and functions of quality control

12.3 Acceptance sampling – Principles and Practices

12.4 Double and Multiple Sampling

12.5 OC and AOQ Curve

13.13.13.13. Stock Keeping and AccountingStock Keeping and AccountingStock Keeping and AccountingStock Keeping and Accounting

13.1 Maintaining Database system

13.2 Preparing reports

13.3 Managing Queries

14.14.14.14. Legal Framework Legal Framework Legal Framework Legal Framework

14.1 The Indian Contract Act, 1872

14.2 The Sales of Goods Act, 1930

14.3 Special Purchase Contracts

14.4 Goods Delivery


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Course OutlineCourse OutlineCourse OutlineCourse Outline

Material ManagementMaterial ManagementMaterial ManagementMaterial Management

� Explains the concept of Material Manageent

� Illustrates about the primary and secondary objectives of Material Management

� Explains the functions of Material Management such as Material Planning,

Scheduling, Inventory Control, Purchasing, Warehousing, Store Management etc

� Illustrates the operational aspects of Materials Management

� Describes the steps involved in organisation of Materials Management function

� Explains the need, scope and functions of Integrated Materials Management

� Describes the advantages of integrated Materials Management

Materials Planning Materials Planning Materials Planning Materials Planning

� Explains the need for material Planning

� Explains the internal and external factors affecting Material Planning

� Illustrates the tools of Material Planning such as Bill of Material technique and Past

Consumption Analysis Technique

� Explains the principles and procedure involved in Material Planning

� Explains the process involved in Material Planning

� Explains the basic concepts of MRP such as lumpy demand, lead times, input to

MRP, master production scheduling etc

� Explains the Computer Application to MRP Process and its features

� Explains the process involved in Database recording and maintenance in MRP

system

� Describes Independent and dependent MRP system

Materials BudgetingMaterials BudgetingMaterials BudgetingMaterials Budgeting

� Explains the basic concepts and techniques involved in drawing Materials Budget

� Explains the factors governing Materials Budget such as past rate of consumption,

investment pattern etc

Material ClassificationMaterial ClassificationMaterial ClassificationMaterial Classification, Standardization, Standardization, Standardization, Standardization and Codification and Codification and Codification and Codification

� Explains the process of material classification for variety reduction

� Explains the process of material classification on the basis of Value Analysis

� Explains the basic concepts of codification

� Illustrates the advantages and disadvantages of codification

� Describes the system of codification such as Arbitrary system, Alphabetic system,

Numerical system, Decimal system

� Explains the process of marking of stores and process of maintaining store

vocabulary


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� Explains the Classification by codification

� Explains the objectives and scope of standardization

� Illustrates the advantages and scope of standardization

� Explains the different levels of standard such as individual, company, industry,

national and international standards

� Illustrates the concept of Variety of reduction, steps involved in variety control and

different areas of variety reduction

MaterialMaterialMaterialMaterial Handling Handling Handling Handling

� Explains the importance and objectives of Material Handling

� Explains the cost involved in material handling

� Illustrates the methods and practices involved in Material Handling

� Explains the methods involved in material handling

� Illustrates types of materials, stages of handling, unloading methods, process of

unitized loading

� Describes the various equipments for Material Handling and procedure of

selection of equipments

� Explains the basic concepts of containerizations, types of containers and underlying

issues

� Explains the process of handling surplus and obsolete material

� Describes the techniques of grouping of material and their disposal strategy

� Explains the process of reducing damage and pilferage losses

� Explains the process of material handling cost analysis involving examination of

ratios for material handling labour, direct labour handling loss,

movement/operation, manufacturing cycle efficiency etc.

Stores Management and WarehousingStores Management and WarehousingStores Management and WarehousingStores Management and Warehousing

� Explains the various stores functions and the objectives of store management

� Explains the relationship between stores and other departments

� Explains the different types of stores – Centralized and decentralized

� Illustrates the various functions of stores and the elements required for store

organisation

� Explains different types of stores layout, types of stores building, categorization of

mediums for storage

� Explains the need, purpose and procedure of physical verification of stock

� Explains procedure of valuation of material issues

� Explains the various factors affecting successful Store-keeping such as situation,

layout, management, verification etc

� Illustrates about the objectives of Warehouse Management System (WMS)

� Explains the principles involved in operating a warehouse such as design criteria,

handling technology and storage plans

� Describes the integrated strategies for warehousing

� Describes the steps involved in planning the warehouse distribution such as site

selection, product mix consideration, material handling system etc

� Describes the process of designing warehouse layout depending upon the product

deterioration and pilferage protection


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� Explains the objectives and types of automatic warehousing

� Describes the pre-condition for automatic material handling

� Describes the various schemes of automatic warehousing

Inventory ManagementInventory ManagementInventory ManagementInventory Management

� Explains the different types of inventory depending on the type of material,

availability and demand

� Explains the different types of costs incurred in inventory management such as cost

of ordering, inventory carrying cost and cost of shortage

� Illustrates the various factors affecting inventory costs such as market characteristics,

sales characteristics etc

� Explains the various forms of deterministic inventory management models – Classic

EOQ Model, EOQ Model with quantity discount, EOQ Model with safety stocks,

EOQ Model with safety stocks and service level and EOQ Model with

replenishment system

� Explains the various forms of probabilistic inventory management models

considering the impact of demand and lead time uncertainties

� Illustrates the various techniques of Inventory Control such as ABC analysis, VED

analysis, GOLF analysis, HML classification, SDE classification, FSN classification

etc

� Explains the dynamics of Inventory Performance Measurement through Ratio

Analysis approach

Purchase Management SystemPurchase Management SystemPurchase Management SystemPurchase Management System

� Illustrates the fundamental objectives of Purchasing

� Functions and responsibilities of Purchase Department in terms of studying the

market and sources of supply

� Illustrates the various methods of purchasing such as purchase made strictly by

requirement, purchase done for a specified period, market purchasing, contract

purchasing etc

� Explains the basic structure and organsation of Purchase Department

� Explains the elements of JIT production system such as waste elimination, workers

dedication, TQM, parallel processing, e-commerce and JIT purchasing etc

� Explains the prerequisites for JIT purchasing system

Vendor ManagementVendor ManagementVendor ManagementVendor Management

� Explains system of Vendor performance evaluation

� Illustrates the parameters for evaluation of Vendors Performance

� Explains the basic concept of Social Audit and internal provisions of Companies

Act

� Explains the evaluation of organisation climate, saving – Purchasing Performance of

an organization in terms of etc

� Explains the evaluation of Quantitative Objects in terms of minimization of material

cost, maximization of cost reduction, adherence to operational budget etc


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� Illustrates the guidelines for purchase through tender and negotiation tender

committee such as negotiation, delayed tenders, price preferences, price escalation

etc.

� Explains the procedure of purchase review and review of purchase order on the

basis of value-wise analysis, time analysis, nature of tenders, purchase through

negotiation etc.,

Value Analysis SystemValue Analysis SystemValue Analysis SystemValue Analysis System

� Explains the aim and application of value analysis

� Explains the procedure and phases of analysis involving information phase,

speculative phase, analysis phase, planning phase, summary and execution phase.

� Explains the advanced tools used in Value analysis approach

Negotiation SkillsNegotiation SkillsNegotiation SkillsNegotiation Skills

� Explains the basics of negotiation such as why and when negotiation takes place

� Explains the strategies and the steps involved in negotiation such as assessing the

vendor, customer related factors, competitors related factors, company policies etc

� Illustrates the various tactics and guidelines that a negotiator must follow at the

time of purchase

� Explains the techniques of purchase negotiation

Quality ControlQuality ControlQuality ControlQuality Control

� Explains the various components and characteristics of quality in terms design,

specification, availability, after sale service etc

� Explains the reasons and types of quality losses in terms of tangible and intangible

losses

� Illustrates the objectives and functions of quality control in terms of specifications,

manufacture control, design audit, quality review and quality planning etc

� Explains the concepts of acceptance sampling – sampling plans, lot acceptance and

acceptance control techniques etc

� Explains the procedure of double and multiple Sampling

� Illustrates the analysis and interpretation of OC and AOQ Curve

Stock Keeping and AccountingStock Keeping and AccountingStock Keeping and AccountingStock Keeping and Accounting

� Explains the procedure of maintaining record in the database system and working

of the system

� Describes the various types of reports and methods of their preparation

� Explains the steps involved in generating computer outputs

� Illustrates the process of managing queries

Legal FrameworkLegal FrameworkLegal FrameworkLegal Framework

� Defines a contract and requirements of a valid contract

� Illustrates the different types of contracts such as oral and written, express and

implied contracts, bilateral and unilateral contracts etc


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� Explains the reasons for termination of contracts such as termination by

performance, by release, by impossibility of performance, by mutual agreement, by

novation etc

� The Indian Contract Act, 1872

� The Sales of Goods Act, 1930

� Explains the special purchase contracts such as rate contract, works contract and

hire-purchase contract

� Explains the process involved in Goods Delivery and consideration made at the

time of delivery such as quality of delivery, time of delivery, etc


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Sample QuestionsSample QuestionsSample QuestionsSample Questions

1. 1. 1. 1. A stipulation in a contract of sale pertaining to goods which is essential to the A stipulation in a contract of sale pertaining to goods which is essential to the A stipulation in a contract of sale pertaining to goods which is essential to the A stipulation in a contract of sale pertaining to goods which is essential to the

main purpose of the cmain purpose of the cmain purpose of the cmain purpose of the contract is calledontract is calledontract is calledontract is called ______________.______________.______________.______________.

A. Condition

B. Acceptance

C. Rejection

D. Warranty

2. 2. 2. 2. The system of purchasing from one’s customer preferred to others is known as The system of purchasing from one’s customer preferred to others is known as The system of purchasing from one’s customer preferred to others is known as The system of purchasing from one’s customer preferred to others is known as

________________.________________.________________.________________.

A. Forward Buying

B. Tender Buying

C. Reciprocal Buying

D. Blanket Order

3333. . . . The parameters for vendor rating includeThe parameters for vendor rating includeThe parameters for vendor rating includeThe parameters for vendor rating include _________________. _________________. _________________. _________________.

A. Price

B. Service

C. Delivery

D. All of the above

4. 4. 4. 4. JIT is a concept which means ______________.JIT is a concept which means ______________.JIT is a concept which means ______________.JIT is a concept which means ______________.

A. Making a plan from time to time

B. Getting the items just when they are needed for production

C. Raising purchase order just before delivery

D. None of the above

5. 5. 5. 5. Purchase order is a legal binding contract only if it isPurchase order is a legal binding contract only if it isPurchase order is a legal binding contract only if it isPurchase order is a legal binding contract only if it is ______________. ______________. ______________. ______________. A. Posted by the buyer

B. Acknowledged by the supplier

C. Accepted by the supplier

D. None of the above

Answers: 1 (A), 2 (C), 3 (D), 4 (B), 5 (C)

Education

Purchase manager Certification