Embed Size (px)
Citation preview
Paddi LeinsterProgramme Manager, Digital Repository of Ireland Royal Irish Academy
Project ManagementDAH Institute, UCC 2014
What is a project?A project is a temporary endeavour undertaken to create a
unique product, service, or result.
Temporary means a definite beginning and endUnique means different in some distinguishing wayProjects can involve:•A single person•A single organisational unit•Multiple organisational units
Multi-disciplinary team:
software engineers, designers, social scientists, humanists, archivists, librarians, policy, Irish language, education & outreach, legal, project management.
Stakeholder Advisory Group
International Advisory Group
Management Board
Core Implementation
Team
Strand 1
Management, Operations
Strand 3
InfrastructureRollout
Strand 2
Policy, Requirements
DRI Structure
Strand 4
Demonstrators, E&O
RIA, NUIM, TCD, NUIG, DIT, (NCAD)
Metadata Guidelines
DRI Task Forces
Workflows
IP & Copyright
Data Protection
Sustainability Models
TDR – Trusted Digital
Repository
Irish Language
Launch Committee
Project Management defined…Application of...
...to project activities to meet project requirements
Knowledge
SkillsTools & Techniques
Copyright 2013 Institute Project Management
A project can create…1. A product that can be either a component of another
item, an enhancement of an item, or an end item in itself;
2. A service or a capability to perform a service3. An improvement in the existing product or service lines;
or4. A result, such as an outcome or document
Project Life Cycle
Copyright PMBOK
Scrum Methodology
PhD Life Cycle example
PhD Life Cycle / Project Life Cycle
Copyright PMBOK
1. Research proposal 2. Outline of methodology and
theoretical framework3. Primary, secondary research and
skills development4. Interpreting research data and
argument development5. Write up (may need to go back to
steps 3, 4 and even step 2)6. Submission (often an iterative
process in terms of drafts)7. Viva preparation and Viva8. Corrections if required and final
submission.9. Deposit research data in a TDR!
PhD Life Cycle / Project Life Cycle
Copyright PMBOK
1. Research proposal 2. Outline of methodology and
theoretical framework3. Primary, secondary research and
skills development4. Interpreting research data and
argument development5. Write up (may need to go back to
steps 3, 4 and even step 2)6. Submission (often an iterative
process in terms of drafts)7. Viva preparation and Viva8. Corrections if required and final
submission.9. Deposit research data in a TDR!
PhD Life Cycle / Project Life Cycle
Copyright PMBOK
1. Research proposal 2. Outline of methodology and
theoretical framework3. Primary, secondary research and
skills development4. Interpreting research data and
argument development5. Write up (may need to go back to
steps 3, 4 and even step 2)6. Submission (often an iterative
process in terms of drafts)7. Viva preparation and Viva8. Corrections if required and final
submission.9. Deposit research data in a TDR!
PhD Life Cycle / Project Life Cycle
Copyright PMBOK
1. Research proposal 2. Outline of methodology and
theoretical framework3. Primary, secondary research and
skills development4. Interpreting research data and
argument development5. Write up (may need to go back to
steps 3, 4 and even step 2)6. Submission (often an iterative
process in terms of drafts)7. Viva preparation and Viva8. Corrections if required and final
submission.9. Deposit research data in a TDR!
Why plan a project?... Control What is required How:
- it will be achieved- by whom- using what specialist equipment, skills and resources
When events or milestones will happen
Why plan a project?...Success!Planning is not a trivial exercise
It is vital to the success of the project
A plan must contain sufficient information and detail to confirm that the targets or goals of the plan are achievable.
Good Planning = Good Communications
Objective clearly stated
A clear brief
Communication of programme and schedule
Feedback
Copyright Day Communications www.dayadvertising.com
Factors effecting the project:
1.External Factors2.Working Factors3.Contribution of effective planning to project outcomes
Planning and Scheduling Environment
Copyright Denis Lock, 2007
Factors effecting the project:
1.External Factors2.Working Factors3.Contribution of effective planning to project outcomes
Planning and Scheduling Environment
The Diamond Model - Wikimedia Commons/Craig Brown, 2009/ Attribution-Share Alike 3.0 Unported License
Copyright Denis Lock, 2007
Project Management Constraints
The Diamond Model - Wikimedia Commons/Craig Brown, 2009/ Attribution-Share Alike 3.0 Unported License
PM
Planning Planning - the selection of objectives, the establishing of procedures, policies and programmes for achieving those objectives.
A plan is a listing or visual display that results when all project activities have been subjected to estimating, logical sequencing, target timing and the determination of priorities.
Planning – Logical Sequencing of Activities
There are two basic relationships:Activities in seriesActivities in parallel
What is a Project Plan?Document describing •how, •when and •by whom a specific target or set of targets is to be achieved
Design of how the following can be met:•Products (Scope)•Timescales•Costs•Quality
The Diamond Model - Wikimedia Commons/Craig Brown, 2009/ Attribution-Share Alike 3.0 Unported License
SchedulingA schedule is obtained by doing additional work on the initial plan
So that resources needed to carry out all the project activities are taken into account.
Objectives of scheduling
1. Match resources to activities2. Schedule work according to the
defined sequence and dependencies
3. Smooth resource usage4. Identify surplus resource effort or
additional resource effort needed5. Calculate total cost of resources.
Copyright http://www.beprosoftware.com/
Resource SchedulingA project resource is any person, object, tool, machine or sum of money needed for work on a project – Dennis Lock
Three Main Classes of Project Resource:1. Exhaustible resources 2. Replenishable resources 3. Reusable resources
A typical project plan (Gantt Chart)
•Milestone•Critical Path
A typical project plan (Gantt Chart)
Copyright http://nonprofitprocessimprovement.wordpress.com/
Project Management Tools & ResourcesIssues Log• Tool for reporting and communicating• Ensures issues are raised, investigated and resolved quickly and effectively •A safe and reliable method for the team to raise issues.•Track and assign responsibility to specific people for each issue•Analyze and prioritize issues more easily•Record issue resolution for future reference and project learning•Monitor overall project health and status.
Project Management Tools & ResourcesUseful Websites:http://www.mindtools.com/http://scrummethodology.com/ http://www.pmi.org/ (for training)http://www.prince2.com (for training)http://opensource.com/business/14/1/top-project-management-tools-2014
Books:Dennis Lock , Project Management - publisher GowerHarold Kerzner , Project Management - publisher Wiley
