Stephen Anthony

March 22, 2011

Project Management @ CISTI and introducing CISTI’s innovation strategy

Stephen Anthony

March 22, 2011

Gestion de projets à l’ICIST et présentation de la stratégie d’innovation

de l’ICIST

Overview

• Projects – Process– Definition– Starting projects– Proposals– Tools/Resources– Project portfolio and architecture

• Innovation strategy– Key elements– Videos

• Project process flow (New model by SKA in Visio)

What is a Project?

New or One-time

Start and End

Clear objectives, scope, resources.

How do I start a project?

How do I start a project?

Contact

Who can help me?The PPMG.

Any member of the Project Portfolio Management Group:• Projects Officer: Stephen Anthony (acting)• Technology Architect: Stephen Anthony• Planning Officers: Christine Mattson and Michael

Ireland• Louis Marcotte, Bev Brown, Karen Morgenroth

How do I start a project?

Write a proposal

Proposal:Main considerations

• Objectives/Goals• Deliverables• Duration• Scope• Milestones• Main Constraints, Risks, Assumptions• Resource requirements• Roles/Team• Justification• Feasibility

Tools/Resources

• InfoCISTI - Project Management section: – http://info.cisti-icist.nrc-cnrc.gc.ca/

• G Drive: – G:\Projects (All currently running project directories)– G:\Projects\0. Portfolio (Current project list and information)– G:\Projects\1. Proposals (Where you put new proposals)– G:\Projects\3. Completed and terminated\ (Past project

archive)

Project Portfolio

• Current project portfolio spreadsheet

Effort (p/h's) Expenditures

WBS Element

Project Name Description and Activities Status Project Manager

Start Date End Date Proposed Current Actual

Proposed

PJ07007 FSeL e-journal Licensing Licensing for federal depts agencies. Running Bev Brown (L. Molgat)

30-Mar-07 30-Mar-11 990 2557.3  

PJ07019 PMC Canada (Phase 2A)

Implement the new version of the PubMed discovery and manuscript submission systems interfaces and tools.

Running C. Found Apr-10 30-Jan-11 1809 1016 $60,000 + $92, 920

PJ10003 Internal Collaboration Wiki

Implement CISTI-wide standard internal wiki.

Running Diane Carley

1-Sep-10 15-Feb-11 220 184.88 $5,000

PJ10004 NPArC Improvement Remove teamsite, rebuild submission/validation workflow, author authorities, reporting improvements.

Running S. Anthony 1-Sep-10 30-Jun-11 800 377.76 $90,000

PJ10006 DataCite Implementaion Implementing DOI registration technology/system, and brining it to a soft-lauch state - ready for testing with real data centers.

Running K. Hlady 7-Oct-10 30-Apr-11 1454 70.08 $200.00

PJ10007 Registering Data DOI's: For IPY and others

Implement IPY data doi registrations, and policies, business models and processes for registering datasets generally. (Formerly IPY Implementation project)

Under reivew by champion

TBD 1-Jan-11 1-Jan-12 1064 13.25 $21,500 from IPY

PJ11001 Infotrieve Print-First e-ILL Implementation

Implementing loans under NRC/CISTI's electronic access to publisher content via Infotrieve.

Ready for EC

Michael Ireland

23-Dec-11 30-Apr-11 148 0 $4,000.00

PJ11002 PMC Canada (Phase 2B)

Grant Reporting Preparing Proposal (CF/SKA)

TBD 1-Mar-1130-May-12 4795 0 $15,000 Contractor

PJ11003 PMC Canada (Phase 2C)

Search Engine Preparing Proposal (CF/SKA)

TBD 10-Jan-11 15-Jan-12 3370 0 $30,000 - contractor

and storage.PJ11004 CISTI Mobile Website Implement a small, independent mobile

website with basic search/discovery features, suitable for use with common smartphones.

Ready for PPMG review

TBD 1-Feb-11 15-Aug-11 691.2 0 0

PJ11005 STI Analysis Tool Evaluation

Evaluation of STI Analysis tools (e.g. Intelixir), with a 1 year trial on locally hosted servers - with feasibility and recommendations for continuation of the service as a deliverable.

Ready for PPMG review

TBD 20-Jan-11 30-Apr-12 613 0 $22,000 + Software licensing

costs/fees.

TBD Discovery Layer - Improvement Project

Implementing and improving upon CISTI's discovery layer - particularly with regard to Metalib.

Awaiting Proposal

TBD   1-Dec-11      

• Current Architecture Projects Roadmap

Innovation

VIDEO

• RSA Animate “Drive: The surprising truth about what motivates us” – Dan Pink.– http://www.youtube.com/watch?v=u6XAPnuFjJc 

A definition

…the useful application of incremental, emergent, radical or revolutionary changes in thinking, services, products, processes or

organizations.

Innovation

Need not be invention

The useful application of ideas

Innovation Strategy

Technology Watch

Open Idea Market

Hackfest

Innovation Time

CISTI Lab

Technology Watch

• Anyone can participate.

• A way for web 2.0 enabled CISTI employees to aggregate and share their gleanings in areas of interest to CISTI.

• http://collab.cisti-icist.nrc-cnrc.gc.ca/planet/techwatch/

Open Idea Market

Agora Wiki https://wiki.cisti-icist.nrc-cnrc.gc.caTopics Innovation Open Idea Market

An "Ideas Bank" where CISTI staff can share and build upon ideas - supporting the connection, conversation and diversity aspects of the Innovation Strategy.

Hackfest Event

• Self-organized event

• Small projects

• Small teams

• Short period

• Demonstrable

• Summer/Fall 2011

Innovation Time

• “Slack”

• "Google time” 

• Not 100% occupied.

CISTI Lab

• A publicly available wiki/website to test and demonstrate CISTI's research and innovation outputs.

• Anyone can contribute.

• http://lab.cisti-icist.nrc-cnrc.gc.ca

VIDEO

Where good ideas come from– Steven Johnson

http://www.youtube.com/watch?v=NugRZGDbPFU

 

Questions/Discussion