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Open Access and Author Rights presentation for UIS faculty and staff includes information on author amendments, NIH initiatives, digital repositories, and other scholarly communications issues.
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Open Access & Author’s Rights -
What every faculty or author should know…..
H. Stephen McMinn, Director of Collections and Scholarly Communications
Brookens Library
Discussion Topics
Open Access What is it? Why is it important? What’s in it for me? What can I do?
Your Rights as an Author Protecting Your Rights Publishers Copyright
Transfer Agreements Amendments Creative Commons IDEALS
What is Open Access?
Open Access-Lots of Definitions
Open access (OA) -- the practice of providing unrestricted access via the Internet to peer-reviewed scholarly journal articles and other scholarly works.
What do we mean by open?
Open & Free to AccessOpen to …
Contribution and Participation
Use & Reuse with Few or No Restrictions
Indexing and Machine Readable
Open MovementsOpen Access -- Public Access
Open data Open science Open humanities Open education
Open books Open peer review Open textbooks
Open Access Journals
Scholarly journals that are available online to the reader "without financial, legal, or technical barriers other than those inseparable from gaining access to the internet itself.“
Suber, Peter. "Open Access Overview". http://www.earlham.edu/~peters/fos/overview.htm
Entirely open access All or some articles open
(hybrid open-access journals) Some articles open access and
others delayed access Delayed open access
(delayed open-access journals) Self-archiving of articles permitted No open content -- content only
available to subscribers
More Open
Less Open
Levels of Open Access Journals
Types of Open Access
“Green” Open AccessAuthors publish in any journal and then self-archive a version of the article for free public use in their institutional repository, in a central repository (such as PubMed Central), or on some other OA website.
“Gold” Open AccessAuthors publish in an open access journal that provides immediate OA to all of its articles on the publisher's website.
Hybrid Open Access Provide Gold OA only for those individual articles for which their authors (or their author's institution or funder) pay an OA publishing fee.
Why Open Access?
“Information wants to be free!” Unsustainable pricing model of scholarly
journals Beliefs of the Academy – It’s the Right thing to Do!
“Open access truly expands shared knowledge across scientific fields — it is the best path for accelerating multi-disciplinary breakthroughs in research." — Open
Letter to the US Congress signed by Nobel Prize winners
Requirements of Funding Agencies Other Initiatives
NIH Public Access PolicyThe NIH Public Access Policy implements Division G, Title II, Section 218 of PL
110-161 (Consolidated Appropriations Act, 2008). The law states:
The Director of the National Institutes of Health shall require that all investigators funded by the NIH submit or have submitted for them to the National Library of Medicine’s PubMed Central an electronic version of their final, peer-reviewed manuscripts upon acceptance for publication, to be made publicly available no later than 12 months after the official date of publication: Provided, That the NIH shall implement the public access policy in a manner consistent with copyright law
NIH Public Access Policy @ http://publicaccess.nih.gov
NIH Rules - In Brief
NIH-funded research must be made freely available to the public
Deposit made publicly available no later than 12 months after the official date of publication
Authors submit an e-copy of their published articles to NIH PubMed Central
Other Initiatives
Open Access -- Illinois General Assembly – SB Bill 1900
America Competes Reauthorization Act of 2010
Increasing Access to the Results of Federally Funded Scientific Research – Presidential Policy Memorandum (2/22/13)
What’s in it for me?
Ease of Use– Copyright– Coursepacks/Couse Management– MOOCs
Increased Visibility Increased Citations
Increased Citations to Open Access Articles
What can I do?
Advocate for Open Access Publish in Open Access Journals Protect your rights as a author
– What rights are important?– How to Protect Rights
Use IDEALS (UI Institutional Repository)
Finding Friendly Publishers
The Romeo/eprints directory provides information on the self-archiving policy of journals – Levels of “openness” in publishers agreements– www.sherpa.ac.uk/romeo/
DOJA -- Directory of Open Access Journals– Used to find Open Access Journals– www.doaj.org
Sherpa/Romeo – 4 LevelsROMEO colour
Archiving policyNumber of Publishers
greencan archive pre-print and post-print or publisher's version/PDF
366
bluecan archive post-print (i.e. final draft post-refereeing) or publisher's version/PDF
408
yellow can archive pre-print (i.e. pre-refereeing) 138
white archiving not formally supported 392
Other Useful Tools
Sherpa/JULIET – Funders requirements– www.sherpa.ac.uk/juliet/
Ask me or Ask a Librarian – http://libguides.uis.edu/librarians
Protecting Authors Rights
What can you do with your article?– Publish on your website– Photocopy and pass out on street corners– Use in your course– Post to Subject Repositories– Submit to Journals– Tear up into little pieces and use for confetti
May depend on Funding Source!
Important Rights - Copyright
To publish/distribute work in print or other media
To Reproduce/Copy Prepare Translations or Derivative Works To perform or display the work publicly To authorize others to have any of these
rights – ability to transfer rights
Publishers Copyright Transfer Agreements Historic Practice -- Transfer of ownership of
copyright to publishers in exchange for publication despite the restrictions it places on your work
Authors (you) would need to obtain permission from the publisher for any of the rights transferred……
Interpreting Agreements
What to look for….– Posting to websites– Use in course packs– Use in other works– Placing in Institutional or Subject Repositories– Allowed methods of sharing– Permissions statement
Questions to Consider
What rights are your giving up?What rights are important to you?How important are these rights?
Items to consider…‒ Gov/Funder Rules/Regulations – NIH‒ University Guidelines – Senate Resolutions‒ Personal Preferences -- Open access
Retain Rights – 2 Options Retain only the Specific Rights You Need
• Right to use/copy for educational purposes• Right to post to your website• Right to re-use your own work in another work
But otherwise transfer copyright to publisher
OR2. Retain all Rights and License Specific Rights to
the Publisher such as right of 1st publication
Methods to Retain Rights
1. Strike out the parts of the agreement that you wish to modify.
2. Insert in the text of the agreement the rights that you wish to retain.
3. Attach an addendum to the publishing agreement which expressly sets forth the rights retained by the author.
Editing Agreement Strike out wording
– crossing out the specific clauses that you do not agree with and inserting by hand the rights you wish to retain.
Review the publisher’s agreement form for…. “SIGN HERE FOR COPYRIGHT TRANSFER: I hereby certify that I
am authorized to sign this document either in my own right or as an agent for my employer, and have made no changes to the current valid document. . .”
Editing Agreement
The following is an example:
“If there are any elements in this manuscript for which the author(s) hold and want to retain copyright, please specify: __________________________.”
[Physical Therapy, Journal of the American Physical Therapy Association]
Editing Agreements Any changes made directly on the form
agreement must include….– the initials of the author and the initials of an
authorized representative of the publisher, which are placed immediately adjacent to the handwritten or typewritten change.
– Any changes made and initialed by the author will have no legal effect without the approval of the publisher.
NIH Example
Add the following to a copyright agreement
“Journal acknowledges that Author retains the right to provide a copy of the final peer-reviewed manuscript to the NIH upon acceptance for Journal publication, for public archiving in PubMed Central as soon as possible but no later than 12 months after publication by Journal.”
Amendments to Agreements
An addendum is an attachment to a contract or form that modifies, clarifies, or adds to the contract.
If authors attach an addendum, add the statement “Subject to Attached Addendum” next to your signature on the publisher copyright agreement form.
Lots of Examples of Amendments
Amendments Creative Commons - The Scholar’s Copyright
Addendum Engine– http://scholars.sciencecommons.org/
SPARC– http://www.arl.org/sparc/author/addendum.shtml
CIC – Committee on Institutional Cooperation– http://
www.cic.net/projects/library/scholarly-communication/introduction
Open Access and Copyright/Creative Commons Open access is built upon authors retaining
all or part of their initial rights under copyright law.
Creative Commons is an easy way to transfer rights – they allow creators to communicate which rights they reserve, and which rights they waive for the benefit of recipients or other creators.
IDEALS - University of Illinois Institutional Repository IDEALS is the digital repository for research
and scholarship - including published and unpublished papers, datasets, video and audio - produced at the University of Illinois.
All faculty, staff, and graduate students can deposit into IDEALS.
(https://www.ideals.illinois.edu/)
Q&A + Links SPARC
• http://www.arl.org/sparc/
ACRL Scholarly Communications• http://www.ala.org/acrl/issues/scholcomm
University of Illinois – Author’s Rights Page• http://www.library.illinois.edu/sc/services/scholarly_communications
/your_rights.html