Executive Board AcademyExecutive Board Academy

NASBLA Executive Board AcademyNASBLA Executive Board Academy

Welcome / opening remarksWelcome / opening remarks– – John Fetterman, PresidentJohn Fetterman, President

The responsibilities of non profit boardsThe responsibilities of non profit boards– – Terry West, TreasurerTerry West, Treasurer

The commitment of Board service The commitment of Board service – – Richard Moore, Vice PresidentRichard Moore, Vice President

Recruitment to Elections Recruitment to Elections – – Jeff Johnson, Nominations Jeff Johnson, Nominations

Questions and answersQuestions and answers– – Board Board

RESPONSIBILITIES RESPONSIBILITIES OF NON-PROFIT BOARDSOF NON-PROFIT BOARDS

Terry West, TreasurerTerry West, Treasurer

“IT’S NOT ROCKET SCIENCE”- Albert Einstein

Basic Responsibilities of all Non Profit BoardsBasic Responsibilities of all Non Profit Boards

• Establish the organization’s mission, vision, and directionEstablish the organization’s mission, vision, and direction• Mission and vision statementsMission and vision statements• Strategic planning (ongoing)Strategic planning (ongoing)

• Provide proper financial oversightProvide proper financial oversight• Develop, approve, and monitor annual budgetDevelop, approve, and monitor annual budget• Oversee annual auditOversee annual audit

• Ensure legal and ethical integrity and accountabilityEnsure legal and ethical integrity and accountability• Ensure adequate resourcesEnsure adequate resources

• Select, provide direction and support to, and assess performance of the CEOSelect, provide direction and support to, and assess performance of the CEO• Ensure the financial health of the associationEnsure the financial health of the association• Ensure the capability and vitality of membershipEnsure the capability and vitality of membership

• Recruit and orient new board members and assess board performanceRecruit and orient new board members and assess board performance• Determine, monitor, strengthen programs and servicesDetermine, monitor, strengthen programs and services• Ensure effective “community” relationsEnsure effective “community” relations

• Seek new and better ways to meet needs of membersSeek new and better ways to meet needs of members• Enhance organization’s public and “community” standingEnhance organization’s public and “community” standing

The NASBLA Executive Board has general authority over the funds, property and The NASBLA Executive Board has general authority over the funds, property and management of the Association and as such has legal, fiduciary and ethical management of the Association and as such has legal, fiduciary and ethical responsibilities, as consistent with modern non-profit board governance.responsibilities, as consistent with modern non-profit board governance.

The responsibilities of the Executive Board as defined in the BylawsThe responsibilities of the Executive Board as defined in the Bylaws: :

1. Oversee and set policies on the fiscal, budgetary, audit, and administrative 1. Oversee and set policies on the fiscal, budgetary, audit, and administrative affairs of the Association and authorize their implementationaffairs of the Association and authorize their implementation2. Determine and periodically evaluate the Association’s mission and purpose, and 2. Determine and periodically evaluate the Association’s mission and purpose, and the performance of the Board and the Associationthe performance of the Board and the Association3. Ensure the availability of adequate fiscal and human resources3. Ensure the availability of adequate fiscal and human resources4. Establish and periodically evaluate the direction and content of all Association 4. Establish and periodically evaluate the direction and content of all Association programs, products and servicesprograms, products and services5. Select and define the authority, compensation and responsibilities of the CEO or 5. Select and define the authority, compensation and responsibilities of the CEO or other staff and monitor performanceother staff and monitor performance6. Promote the Association’s interests and image6. Promote the Association’s interests and image7. Adjudicate grievances brought forth by staff and members7. Adjudicate grievances brought forth by staff and members8. Prepare the agenda for business meetings8. Prepare the agenda for business meetings

The NASBLA Executive Board

THE COMMITMENT OF THE COMMITMENT OF NASBLA EXECUTIVE BOARD SERVICENASBLA EXECUTIVE BOARD SERVICE

Richard Moore, Vice PresidentRichard Moore, Vice President

Board Job DescriptionsBoard Job Descriptions

President President - Chief elected officer, directs the overall affairs and operations of the Executive - Chief elected officer, directs the overall affairs and operations of the Executive Board; presides over all meetings of the Executive Board and of the Association; performs all Board; presides over all meetings of the Executive Board and of the Association; performs all other such duties as are authorized in the Bylaws or as the Executive Board may authorize and other such duties as are authorized in the Bylaws or as the Executive Board may authorize and as may be defined in the policies of the Association. as may be defined in the policies of the Association.

Vice PresidentVice President - Assists the President in directing the affairs and operations of the Executive - Assists the President in directing the affairs and operations of the Executive Board; acts as presiding officer at meetings in the absence of the President; as Secretary of the Board; acts as presiding officer at meetings in the absence of the President; as Secretary of the Association, certifies the integrity of the records and transactions of the Association and the Association, certifies the integrity of the records and transactions of the Association and the Board; and performs all other such duties as shall be authorized in these Bylaws or as the Board; and performs all other such duties as shall be authorized in these Bylaws or as the Executive Board may authorize and as may be defined in the policies of the Association. Executive Board may authorize and as may be defined in the policies of the Association.

TreasurerTreasurer - Primary steward of the financial resources of the Association, ensures the accurate - Primary steward of the financial resources of the Association, ensures the accurate recording and reporting of the Association’s financial transactions, the adherence to an annual recording and reporting of the Association’s financial transactions, the adherence to an annual budget, and the performance and presentation of an annual financial audit by an independent budget, and the performance and presentation of an annual financial audit by an independent audit firm; and performs all other such duties as shall be authorized in these Bylaws or as the audit firm; and performs all other such duties as shall be authorized in these Bylaws or as the Executive Board may authorize and as may be defined in the policies of the Association.Executive Board may authorize and as may be defined in the policies of the Association.

Past PresidentPast President - Advisor to and assists the President as requested, and performs all other such - Advisor to and assists the President as requested, and performs all other such duties as shall be authorized in the Bylaws or as the Executive Board may authorize and as may duties as shall be authorized in the Bylaws or as the Executive Board may authorize and as may be defined in the policies of the Association.be defined in the policies of the Association.

Member-at-large Member-at-large - Members-at-Large serve on Executive Board committees, participate in the - Members-at-Large serve on Executive Board committees, participate in the board activities listed above, and perform all other such duties as shall be authorized in the By-board activities listed above, and perform all other such duties as shall be authorized in the By-Laws or as the Executive Board may authorize and as may be defined in the policies of the Laws or as the Executive Board may authorize and as may be defined in the policies of the Association. Association.

Responsibilities of Board MembersResponsibilities of Board Members

Thoroughly knowledgeableThoroughly knowledgeable • Association mission, vision, strategic plan, programs, strengths, and Association mission, vision, strategic plan, programs, strengths, and

needsneeds• Aspects of modern non-profit governance (strategic planning, Aspects of modern non-profit governance (strategic planning,

financial literacy, duties and standards of care)financial literacy, duties and standards of care)• The Board’s The Board’s legal obligations • The Association’s The Association’s financial and budget matters and budget matters

Actively engagedActively engaged • Attend ALL board meetings (6 per year including conference and Attend ALL board meetings (6 per year including conference and

spring BLA workshop)spring BLA workshop)• Participate in meetings and activities; suggest agenda items, ask Participate in meetings and activities; suggest agenda items, ask

timely and substantive questionstimely and substantive questions• Serve in leadership positions and take on assignments willingly and Serve in leadership positions and take on assignments willingly and

enthusiasticallyenthusiastically

Fully informedFully informed• Keep to date on issues, trends, items of interest to the organizationKeep to date on issues, trends, items of interest to the organization

Fully committed Fully committed • Come fully prepared to meetings Come fully prepared to meetings • Always act in the organization’s best interest, performing in Always act in the organization’s best interest, performing in

accordance with the accordance with the duties of care, loyalty, and obedienceduties of care, loyalty, and obedience as they as they apply to non profit boardsapply to non profit boards

• Represent the organization as a wholeRepresent the organization as a whole• Work effectively as part of a teamWork effectively as part of a team• The board always speaks with one voiceThe board always speaks with one voice• Bring candor, good will, and a sense of humor to board deliberationsBring candor, good will, and a sense of humor to board deliberations• Maintain confidentiality of executive session discussions Maintain confidentiality of executive session discussions • 100% of board members contribute monetarily to the Association100% of board members contribute monetarily to the Association

Responsibilities of Board Members (cont.)Responsibilities of Board Members (cont.)

RECRUITMENT TO ELECTIONSRECRUITMENT TO ELECTIONSJeff Johnson, Nominations CommitteeJeff Johnson, Nominations Committee

A. Nominations by Committee. A. Nominations by Committee. - The Board Committee having jurisdiction shall secure the consent of at least - The Board Committee having jurisdiction shall secure the consent of at least one candidate for each open position on the Executive Board one candidate for each open position on the Executive Board - Member-at-Large positions reflect geographic balance- Member-at-Large positions reflect geographic balance- Qualifications, skills and characteristics as detailed in the policies of the - Qualifications, skills and characteristics as detailed in the policies of the Association (Nominations Policy)Association (Nominations Policy)- Slate of candidates is approved by the Executive Board and announced to - Slate of candidates is approved by the Executive Board and announced to membership at least thirty (30) days prior election. membership at least thirty (30) days prior election.

B. Nominations from the Floor. B. Nominations from the Floor. - During the annual business meeting, any eligible representative of a member - During the annual business meeting, any eligible representative of a member state can nominate an eligible representative for any open position on the state can nominate an eligible representative for any open position on the Executive Board.Executive Board.

BYLAW VBYLAW V

Nominations CommitteeNominations CommitteeThe Executive Board shall establish a Nominations Committee who will The Executive Board shall establish a Nominations Committee who will consider candidates and make a recommendation to the full Executive Boardconsider candidates and make a recommendation to the full Executive Board The Nominations Committee will be comprised the Immediate Past President, The Nominations Committee will be comprised the Immediate Past President, two other past presidents, and two current policy committee chairs selected by two other past presidents, and two current policy committee chairs selected by the Immediate Past President to assist in identifying and considering potential the Immediate Past President to assist in identifying and considering potential candidates. candidates.

Identification of CandidatesIdentification of CandidatesThe Nominations Committee may recruit candidates from the membership.The Nominations Committee may recruit candidates from the membership.Names of candidates may also be forwarded, by ANY MEMBER, to the Names of candidates may also be forwarded, by ANY MEMBER, to the nominations committee. nominations committee.

Using to the criteria in the nominations policy, the Nominations Committee will Using to the criteria in the nominations policy, the Nominations Committee will propose a slate of candidates to the Executive Boardpropose a slate of candidates to the Executive Board

The Executive Board will, per the By-Laws, produce a slate of candidates for The Executive Board will, per the By-Laws, produce a slate of candidates for consideration by the membership consideration by the membership no later than 30 daysno later than 30 days before the annual before the annual business meetingbusiness meeting

Nominations PolicyNominations Policy

Evaluation CriteriaEvaluation Criteria• Member in good standingMember in good standing• Board or committee chair experience where the candidate actively participated, Board or committee chair experience where the candidate actively participated, made significant contributions, and demonstrated good judgment and leadershipmade significant contributions, and demonstrated good judgment and leadership• Willing to represent the membership as a whole and work as a teamWilling to represent the membership as a whole and work as a team• Understanding of modern non-profit board governanceUnderstanding of modern non-profit board governance• Accepts duties of loyalty and standards of care for non-profit boards Accepts duties of loyalty and standards of care for non-profit boards • Demonstrated commitment to the advancement of the organization and it’s Demonstrated commitment to the advancement of the organization and it’s missionmission• Has provided to the nominations committee, in writing, their agency’s commitment Has provided to the nominations committee, in writing, their agency’s commitment of support of the candidate’s participationof support of the candidate’s participation• Able and willing to attend and come well prepared for all meetings, serve on all Able and willing to attend and come well prepared for all meetings, serve on all board committees, complete assignments on timeboard committees, complete assignments on time• Qualities, experience, and skills relevant for specific board positions or otherwise Qualities, experience, and skills relevant for specific board positions or otherwise needed by the board.needed by the board.• Would help achieve a balance of experience and fresh perspectiveWould help achieve a balance of experience and fresh perspective• For members at large, would provide geographic balanceFor members at large, would provide geographic balance• For Vice President, has served on the Executive Board for at least one yearFor Vice President, has served on the Executive Board for at least one year• For President, previously served as Vice PresidentFor President, previously served as Vice President• For Past President, previously served as PresidentFor Past President, previously served as President

Nominations Policy (cont.)Nominations Policy (cont.)

Candidate Selection ProcessCandidate Selection Process• Committee will evaluate candidates Committee will evaluate candidates

• In consideration of criteria and,In consideration of criteria and,• The current needs of the boardThe current needs of the board

• Committee may contact candidates to gather additional information if Committee may contact candidates to gather additional information if necessarynecessary• Committee then makes a recommendation to the Executive BoardCommittee then makes a recommendation to the Executive Board

Note: The By-Laws require the slate of candidates go out to the Note: The By-Laws require the slate of candidates go out to the membership for review membership for review no later than 30 daysno later than 30 days before the annual business before the annual business meeting. meeting.

Nominations Policy (cont.)Nominations Policy (cont.)

TimelineTimeline

• March 11 - Board Academy at Spring BLA workshop• March 24 – recruitment letter transmitted to membership• May 15 – candidate proposals due to nominations committee together with letters of support from agency• June 16 – nominations committee teleconference• July 28 - board approval for proposed slate of nominees at summer board meeting, and confidential notice to candidates• August 4 – slate of nominees out to membership• September 8 – elections at annual conference• September 11 – Newly elected board officially assumes office on first day following conference

Questions?.........Questions?.........