15/04/2023 1

GHAZIABAD BRANCH OF CIRC OF ICAI

MS EXCEL

SUBMITTED TOMR SANDEEP TYAGI(ADVANCE ITT FACULTY)

SUBMITTED BYMRIDUL BANSALCRO-0407449BATCH-2

15/04/2023MS EXCEL 2

INDEX

WHAT IF ANALYSIS………………………………………………. SCENARIO

MANAGER……………………………………………… GOAL

SEEK………………………………………………………………

DATA TABLE……………………………………………………………..

TEXT TO COLUMN……………………………………………….. DELIMITED……………....

……………………………………………. FIXED

LENGTH…………………………………………………………

DATA VALIDATION……………………………………………….. WHOLE

NUMBER……………………………………………………...

DECIMAL……………………………………………………………………

LIST……………………………………………………………………………

DATE……………………………………………………………….……….

TIME…………………………………………………………………………

TEXT LENGTH………………………………………………………….

CUSTOM……………………………………………………………………

34-78-1112-1314151617-1819202122232425-29

15/04/2023MS EXCEL 3

WHAT IF ANALYSIS

What-If Analysis in Excel allows you to try out different values (scenarios) for formulas.

This feature can help you experiment and answer questions with your data, even when the data is incomplete. To use What-If Analysis, From the Data Tab Ribbon in

Data Tools group, choose What-If Analysis.

There are three types of What-If Analysis as shown in above pic

a) Scenario Manager b) Goal Seek c) Data Table

15/04/2023MS EXCEL 4

SCENARIO MANAGER

Scenarios let you substitute values for multiple cells at the same time. You can create as many scenarios as you want and then compare them without changing the values manually.

Example1, Assume that your worst case budget scenario is Gross Revenue of 50,000 and Costs of Goods Sold of 15,200, leaving 34,800 in Gross Profit, as shown in pic.

You then use the Scenario Manager dialog box to save these values as a scenario, name the scenario Worst Case, and specify that cells B2 and B3 are values that change between scenarios as shown in the pic.

1

15/04/2023MS EXCEL 5

SCENARIO MANAGER

Now suppose that your best case budget Scenario is Gross Revenue of 150,000 and Costs of Goods Sold of 30,000, leaving 120,000 in Gross Profit. Create another scenario, name it Best Case, and supply different values for cell B2 (150,000) and cell B3 (30,000).

Now you can compare Worst case and Best Case Scenario by choosing option Worst case or Best Case and clicking show as shown in pic for Best Case.

1

15/04/2023MS EXCEL 6

SCENARIO MANAGER

Example2, Assume you own a book store and have 100 books in storage. You sell a certain % for the highest price of 50 and a certain % for the lower price of 20. If you sell 60% for the highest price, cell D11 calculates a total profit of 60*50 + 40*20 = 3800.

You then use the Scenario Manager dialog box to save these values as a scenario, name the scenario 60% Highest, and specify that cells C5 is value that change between scenarios as shown in the pic.

2

15/04/2023MS EXCEL 7

SCENARIO MANAGER Now, what if you

sell 70% for the highest price? or what if you sell 80% for the highest price? Or 90%, or even 100%?. You can use the Scenario Manager to create these scenarios.

 Next, add 4 other scenarios (70%, 80%, 90% and 100%).

To see the result of a scenario, select the scenario and click on the Show button. Excel will change the value of cell C5 accordingly for you as shown in pic for 80%.

2

15/04/2023MS EXCEL 8

GOAL SEEK When you create a formula or function in Excel, you put

various parts together to calculate a result. Goal Seek works in the opposite way: It lets you start with the desired result, and it calculates the input value that will give you that result.

Example1, Let's say you're enrolled in a class. You currently have a grade of 65, and you need at least a 70 to pass the class. You have one final assignment. You can use Goal Seek to find out what grade you need on the final assignment to pass.

Suppose grades on the first four assignments are 58, 70, 72, and 60. In this case, each assignment is weighted equally, so all we have to do is average all five grades by typing =AVERAGE(B3:B7). Once we use Goal Seek, cell B7 will show us the minimum grade we'll need to make on the final assignment.

3

15/04/2023MS EXCEL 9

GOAL SEEK Select the cell containing the value you want to change.

When you use Goal Seek, you'll need to select a cell that already contains a formula or function. In our example, we'll select cell B8 because it contains the formula =AVERAGE(B3:B7). Set Cell: Cell Contain the desired result. In our example, its Cell B8

To Value: This is the desired result. We enter 70 we need to earn at least that.

By Changing Cell: This is the Cell where Goal seek is place answer. In our example, its Cell B7.

Goal Seek calculated that we will need to score at least a 90 on the final assignment to earn a passing grade.

3

15/04/2023MS EXCEL 10

GOAL SEEK

Example2, Assume you own a book store and have 100 books in storage. You sell a certain % for the highest price of 50 and a certain % for the lower price of 20.

If you sell 60% for the highest price, cell D11 calculates a total profit of 60*50 + 40*20 = $3800. What if you want to know how many books you need to sell for the highest price, to obtain a total profit of exactly 5000? You can use Goal Seek feature to find the answer.

Set Cell D11, Type 5000 in ‘To Value’ and Select C5 in ‘By Changing Cell’.

4

15/04/2023MS EXCEL 11

GOAL SEEK

Result is shown in the pic.

You need to sell 84% of the books for the highest price to obtain a total profit of exactly 5000.

Now suppose if you want to know how many books you need to sell for the highest price, to obtain a total profit of exactly 5500?. Then repeat the same procedure, just Type 5500 instead of 5000. Result is shown in the pic.

4

15/04/2023MS EXCEL 12

DATA TABLE Data tables allow you to take one or two variables in a

formula and replace them with as many different values as you want, then view the results in a table. This option is especially powerful because it shows multiple results at the same time, unlike scenarios or Goal Seek.

Example1, In Cell A5, enter a PMT function, =PMT(B2/12,B3,B4)

In cells A6:A11, type the number of payments for loans terms of 1 to 6 years.

In cells B5:F5, enter the interest rates between 2% and 6%

Select cells A5:F11 Click What-If Analysis, and then click

Data Table. Click in the Row Input cell box, and then

click on cell B2. Click in the Column Input cell box, and

then click on cell B3.

5

15/04/2023MS EXCEL 13

DATA TABLE

It’s show result for different interest rates for different no. of payments.

Cell B6 indicates that we need to pay (842.389) per month for 12 months @ 2% interest rate, if loan amount is 10000.

Example2, Similarly, we can make Data Table for one variable, lets take same example we need to calculate amount to be paid for years 1 to 6. Result is shown in the pic.

6

15/04/2023MS EXCEL 14

TEXT TO COLUMN

Separate the content of one excel cell into separate columns.

For example, you can separate a column of full name into first name and last name.

To use text To column option, From the Data Tab Ribbon, in the Data tools group, Choose Text To Column option as shown in pic.

Text To column contain two options to separate data. They are:

a) Delimited b) Fixed length

15/04/2023MS EXCEL 15

DELIMITED

Characters such as commas or tab separate each field.

Enter some numbers in cell separated by commas or tab as shown in pic.

From the Data Tab, in the Data Tools group, choose Text To Column option and select Delimited option. Choose the field by which you separated the data as shown in pic.

It will separate each field, as shown in above pic.

7

15/04/2023MS EXCEL 16

FIXED LENGTH

Field are aligned in columns with spaces between each field.

Enter some data in cells as shown in pic. Now select the data.

From the Data Tab, choose text to Column option and select fixed length option. Create a break line, by clicking at desired position as shown in pic.

It will separate the data in different columns as shown in above pic.

8

15/04/2023MS EXCEL 17

DATA VALIDATION

Prevent invalid data from being enter into a cell.

To use Data Validation option, from the Data Tab, in the Data Tools group, choose Data validation option.

Select Data Validation, a Box Appears.

Dialogue Box Contains three options as shown in above pic. a) Settings b) Input Message c) error Alert

Settings contains different Validation Criteria as shown in pic.

15/04/2023MS EXCEL 18

DATA VALIDATION

Second option is Input Message. There are two options: a) Title b) Input Message When cell is selected, it show Input

message we provide like “Please enter value between 50 and 100”.

Third option is Error Alert. There are three types of Error Alert: a) Stop- It will not accept invalid data. b) warning- It’ll give warning about data. c) Information- It’ll give inf. About data. When user enter invalid data, it show

the Error Alert we provide like “Data is invalid, please enter valid data”

15/04/2023MS EXCEL 19

DATA VALIDATION

WHOLE NUMBER

In cell A2, I applied Data Validation option Whole Number as shown in pic.

I give an Input Message “Please Enter value between 50 and 100” with a title “Message”

Then I choose Stop Error Alert with Title “STOP” and Message “Please enter between 50 and 100”.

Now when I enter 45 in cell A2,it shows STOP Error Alert and not accept the value as shown in pic.

9

15/04/2023MS EXCEL 20

DATA VALIDATION

DECIMAL

In cell A3, I applied Data Validation option Decimal as shown in pic.

I give an Input Message “Please Enter value greater than 25.2” with a title “Message”

Then I choose Warning Error Alert with Title “WARNING” and Message “Enter value greater than 25.2”.

Now when I enter 24.8 in cell A3,it shows WARNING Error Alert and ask whether to continue or not, as shown in pic.

9

15/04/2023MS EXCEL 21

DATA VALIDATION

LIST

In cell A4, I applied Data Validation option List as shown in pic.

I give an Input Message “Please Enter data as shown in list” with a title “Message”

Then I choose Information Error Alert with Title “INFORMATION” and Message “Enter Valid Data”.

Now when I enter ‘Cute’ in cell A4,it shows INFORMATION Error Alert as shown in pic.

9

15/04/2023MS EXCEL 22

DATA VALIDATION

DATE

In cell A5, I applied Data Validation option Date as shown in pic.

I give an Input Message “Please Enter date 5/22/2015” with a title “Message”

Then I choose Information Error Alert with Title “INFORMATION” and Message “Enter Correct Date”.

Now when I enter ‘5/22/2015’ in cell A4,it didn’t show any Error Alert because date is correct as shown in pic.

9

15/04/2023MS EXCEL 23

DATA VALIDATION

TIME

In cell A6, I applied Data Validation option Time as shown in pic.

I give an Input Message “Please Enter time not between 12:30 and 15:20” with a title “Message”

Then I choose STOP Error Alert with Title “STOP” and Message “Enter Valid Data”.

Now when I enter ’13:40’ in cell A6, it shows STOP Error Alert and not accept the value as shown in pic.

9

15/04/2023MS EXCEL 24

DATA VALIDATION

TEXT LENGTH

In cell A7, I applied Data Validation option Text Length as shown in pic.

I give an Input Message “Please Enter data with text length not equal to 5” with a title “Message”

Then I choose WARNING Error Alert with Title “WARNING” and Message “Enter Valid Data”.

Now when I enter ’sugar’ in cell A7, it shows WARNING Error Alert and ask whether to continue or not as shown in pic.

9

15/04/2023MS EXCEL 25

DATA VALIDATION

CUSTOM

In cells A2:A10, I applied Data Validation option custom as shown in pic.

I use formula =Countif($A$2:$A$10,A2)<=1, it checks duplicity of data.

Then I choose Input Message and STOP Error Alert with Title and Message as shown in pic.

Now I enter some numbers in cells and when I enter 25 again in cell A7, it shows STOP Error Alert and not accept the value as shown in pic.

COUNT IF

10

15/04/2023MS EXCEL 26

DATA VALIDATION

CUSTOM

In cells A2:A10, I applied Data Validation option custom as shown in pic.

I use formula =SUM($A$2:$A$10)<=150, it checks whether sum of cells(A2:A10) is less than 150.

Then I choose Input Message and WARNING Error Alert with Title and Message as shown in pic.

Now I enter some numbers in cells and when I enter 25 in cell A7, it shows WARNING Error Alert because value in cells(25+26+28+26+24+25)=154 i.e. greater than 150 as shown in pic.

SUM

11

15/04/2023MS EXCEL 27

DATA VALIDATION

CUSTOM

In cells A2:A10, I applied Data Validation option custom as shown in pic.

I use formula =ISERROR(FIND(“ “,A2)), FIND function looks for space character (“ “) and the ISERROR function result is TRUE, if space character is not found.

Then I choose Input Message and STOP Error Alert with Title and Message as shown in pic.

Now I enter some data in cells and when I enter (ele gant) in cell A6, it shows STOP Error Alert because there is space in (ele gant) as shown in pic.

FIND,ISERROR

12

15/04/2023MS EXCEL 28

DATA VALIDATION

CUSTOM

In cells A2:A10, I applied Data Validation option custom as shown in pic.

I use formula =AND(ISNUMBER(A2),LEN(A2)=5), LEN function checks the number of digits. ISNUMBER function prevent text entries. AND function whether both conditions are true.

Then I choose Input Message and STOP Error Alert with Title and Message as shown in pic.

Now I enter some data in cells and when I enter (smart) in cell A5, it shows STOP Error Alert because there t is a text as shown in pic

AND, LEN, ISNUMBER

13

15/04/2023MS EXCEL 29

DATA VALIDATION

CUSTOM

In cells A2:A10, I applied Data Validation option custom as shown in pic.

I use formula =ISTEXT(A2), ISTEXT function give True if cell contains only text.

Then I choose Input Message and STOP Error Alert with Title and Message as shown in pic.

Now I enter some data in cells and when I enter (2807) in cell A7, it shows STOP Error Alert because 2807 is a number as shown in pic.

ISTEXT

14