Welcome to MUBS Calendar User Manual

Prepared by MUBS ICT Centre www.ictcentre.mubs.ac.ug Email: ictcentre@mubs.ac.ug Facebook: MUBS ICT Centre Twitter: @MUBSICTCentre

Google Calendar Features

•Add Events•Invitations•Calendar Sharing•Search for Events•Gmail Integration•Mobile Access•Event Planning

Why Use Calendar? The Pros

It’s free! Easy to Update Can drag and drop events Easy to expand time by dragging event Searchable inside your calendar and public events Quick Add Import and export calendars Can copy from one calendar to another

Why Use Calendar? The Pros (Cont’d)

Easy to Use

Accessible from anywhere with an internet connection.

Notifications – by email or text messaging

Reminders

Invitations

Agenda

Getting Started Use your current email address, enter a

password.

You’re ready to begin! Start entering your event dates

Sign Into your Email

Select Calendar

Click Here

Either click here

Or click here

Calendar View

Navigation View Choices

Day Display

Week Display

Agenda

Month Display

Calendar Views

DayView

WeekView

Event View

Event name

Yes – Accept to attendMaybe – When you are not sureNo – Declining to attendRemove - When you want to remove the event from your calendar

Calendar Invitations•Invite guests to your event•Google Calendar lets you create invitations for special events, send those invitations to friends, and keep track of responses and comments all in one place. •To invite someone to your event, just follow these steps:•Click on the event (or create a new event) and select "edit event details." •In the "Guests" section, click on "Add Guests." •Enter the email addresses of the guests, separated by commas. •Select the appropriate level of control for your guests. •Click "Save." •If you'd like to notify your guests of the event, click "Send"; if not, click "Don't Send."

Create an Event

Click on correct Date and TimeType in Event Details

To create an event (Meeting, Lecture, Outing, Weeding) click on create

Click to create

Create event (Cont’d)

Name the event

Enter in the date and time of the event

Select how often you want the event to be.

Include the event venueInvite guests by email.

Add a brief description about the event

Add reminder

When you finish entering information in this screen remember to click Save!

View

Invited guests

Event Planning/Publishing

•Share events with an individual, group, or whole world

•Include events in Public Event Search•Display a calendar on your site•Let people save individual event from your site•Let people save all your events from your site

Customizing your calendar:

• Set preferred language, country, time zone, date format, time format

• Display weather information in either Celsius or Fahrenheit copy events from another calendar (e.g., Microsoft Outlook) by exporting the other calendar to a file and then importing that file into Google Calendar.

• share your Calendar with other colleagues and give them the right to add, delete and share events.

• create a public Calendar and publish it on a Web site or just send its Web address to people who would like to keep up-to-date.

Calendar SharingPrivacy Settings for Individual Events

Default: event's privacy setting will mimic the calendar's privacy setting

The following two options allow you to control the visibility of specific events on public, private, and shared calendars:

Private: For public or shared calendars, select this option to make sure only you and other calendar owners (those with "Make changes to events" privileges and higher) can see the event and its details.

Public: This option will make the event's details available to those with free/busy access to your calendar. If you're sharing your calendar's free/busy information with a specific person or with the world, this setting will enable them to view all of the details for the specific event.

Note: If you've imported your events from another program or calendar, they'll automatically be marked as either "Public" or "Private" depending on the privacy settings of the source calendar.

Customize your Calendar settings

Click this icon

Select settings

General settings

Change language

Choose your country

Select your time zone

Mobile Setup

When you synchronize your phone with your calendar it helps you to receive sms notifications

about the events you are invited to Reminders about events that are due.

SMS notification is free of charge and compatible to any type of phone.

NB. This service is not limited to smart phones only.

Mobile set up (Cont’d)To synchronize your mobile phone• Click settings• Select Mobile setup• Enter in your phone number• Click send verification code.• The code shall be sent to your phone• Enter the Code and • Click Finish setup• Finally save.

Mobile set up (Cont’d)

Enter phone number here

Click hereEnter the code here

Click to finish

Gmail/MUBS M now recognizes when messages mention events, and you can add those events to your calendar with just a couple clicks.

Gmail/MUBS mail Integration

Thank you for choosing Calendar

Makerere University Business School (MUBS)Information and Communication Technology Centre (ICT Centre)

Website: www.ictcentre.mubs.ac.ug

Email: ictcentre@mubs.ac.ug

Facebook: MUBS ICT Centre

Twitter: @MUBSICTCentre