Libincloudwkshp online

Libraries in the cloud

Doug JohnsonALA Annual ConferenceJune 22, 2012

BeforeAfter

dougjohnson.wikispaces.com

Where are we going?

What is cloud

computing?

How can libraries use the cloud?

Libraries and GoogleApps

What is the librarian’s role in implementation?

Transparency

Where are we going?

7 practical applications and

small group work

3 Reasons for Numbered Lists

1. The information is finite

"The 5 Reasons You Shouldn't Pick Your Nose – And the 3 Surprising Reasons You Should"

137 Reasons Why…

2. Numbers are mystical.

8 deadly sins? 11 deadly sins?

3. Selectiveness is implied

10 Reasons to Read the BlueSkunk Blog

Subtext: There are a lot more reasons.

Where are we going?

What is cloud

computing?

Are you already in the cloud?

Sit down if…

Where are your data & apps?

Internet Cloud

Advantages

Less…– Technical support– Management– Hardware/software– Powerful computers– Printing

Advantages

Cost savings (GoogleDocs)7200 students, 800 professional staff, 3000 supported computers in use

Over 5 years

No internal mailserver and mail back-up costs (hardware, software, maintenance).

$12,000

No student/staff document file server costs (hardware, software, maintenance).

$84,000

Less need to upgrade computer OS's since apps are browser-based.

$150,000

Less printing -paper, copiers, toner, printer salaries, etc. 20% reduction

$400,000

Less need for commercial productivity tools like $100,000

Ability to use lower powered computers $1,000,000

Reduction in tech support costs. $250,000 ($50,000 position eliminated)

5 year savings $2,000,000

Cost savings (GoogleDocs)• Less tangible savings in time, portable storage/transport devices, mailing hard copy documents.

•Indirect savings to users.

•More work out of staff members when they are able to conveniently work from home.

Priceless!

Advantages

Ubiquitous access to files and

applications

Advantages

No compatibility issues

AdvantagesCollaborative “mindset”

shift

AdvantagesOther advantages –

discuss…

Concerns

Long term viability (too good to be true!)

Concerns

Needed infrastructure

Where is my data the safest?Where is my $$$ the safest?

Concerns

Security – Privacy - Control

C

Google Apps Education: Google does not own your data Google does not share your data Keep your data as long as you want Remove your data when you ask Enable you to take your data elsewhere

CIO magazine:

Although service disruptions experienced by Google get plenty of attention, those types of incidents don't happen very often, and they don't last as long as many enterprise outages. And there hasn't been a major compromise of a SaaS operation reported yet, even as we continue to read regular accounts of security breaches in traditional IT environments.

Concerns

The age thing

Personal vs. institutional

Concerns/disadvantagesOther concerns –

discuss…

7 Cloud-based apps for everyone


2. File storage


3. Productivity tools


4. Wikis


5. Multimedia sharing


6. Photo sharing


1. E-mail, calendars, and contacts


7. Meeting scheduling

Your turn

• At your table, discuss and recommend the top three cloud-based applications everyone should have.

• Add to GoSoapBox• Defend your top choice

Where are we going?

What is cloud

computing?


Manifestations: for libraries

Is your library alreadyin the cloud?

7 library applications


1. Hosted library systems


2. “Social” book sites


3. Online e-books

E-book? What do you mean?

• E-books (files)


• E-books (files)• E-book readers (devices)


• E-books (files)• E-book readers (devices)• E-book reader apps (software)


• E-books (files)• E-book readers (devices)• E-book reader apps (software)• E-book apps (self-contained

programs)


• E-books (files)• E-book readers (devices)• E-book reader apps• E-book apps• Web-based e-books

There are books and there are books …

Snippet

Long term

Varying need for continuous access


4. Online calendars and schedules


5. Facebook fan pages


6. Wikis- Pathfinders- Student

research tools- Guides- Procedures- And…


7. CMS (Moodle)

Your turn

• At your table, discuss and recommend the top three cloud-based applications every library can use.


Where are we going?

What is cloud

computing?



GoogleApps

Roll-out of GoogleApps

• Short time span – started planning in fall, deployed in December 2009

• K-12 student access, Fall 2010• Good support materials from Google• Information to staff– E-mail address did not change– Advantages– Ease of use

If my 77 year old mother can use Gmail…

E-mail serves as portal

Support

GoogleOur wiki

AtomicLearning

F2F

Be certifiable

We provide to staff AND students

• Mail, calendars, Groups• Docs• Sites• iGoogle• Maps• Video• Photo storage

(Picasa)

Are YOU using GoogleApps in your library?

Librarians use

1. E-mail and Groups

Librarians use

2. Shared calendars - Self-scheduling labs - Embedded

Librarians use

3. Collaborative writing

- PLC work - Curriculum writing - Pathfinders and guides

Librarians use

4. Forms - Surveys - Material requests

- Quizzes (Flubaroo)

Librarians use

Forms for - Surveys - Material requests

Self-correcting quizzes

Librarians use

5. Personal YouTube Channels

Librarians use

6. To teach IL/IT units

Librarians use7. Templates

Your turn

• At your table, discuss and recommend the top three roles librarians can play in implementing new technologies.


Where are we going?

What is cloud

computing?




Never let a crisis go to waste

The librarian’s cloudy role1. Staff development2. Onsite support for students/staff3. Online learning support4. Information gathering tools 5. Communications modeling6. Collaborative planning7. Policy input

We are models

To our staffTo our adminsTo our students

Your turn

• At your table, discuss and recommend the top three cloud-based applications everyone should have.


Where are we going?

What is cloud

computing?




Transparency

Librarians are viewed with suspicion!

What does the librarian do all day?

Transparency

… in a social context implies openness, communication, and accountability

Transparency rules

Effective organizations embrace transparency.

Transparency rules

The first reason that transparency rules is that it’s going to, whether we like it or not. Easy access to information means that the public’s appetite for accountability cannot be thwarted.

Transparency rules

• The second reason it rules is that transparency is a good thing; in fact, it is essential to success. — to keep information private or to refuse even to collect it—are neither acceptable nor useful.

Transparency rules

Knowing that transparency is both inevitable and desirable for successful organizations makes it far less threatening.

Transparency rules

Fullan:Organization level

Johnson: Library level

About what do you need to be transparent

What tools can you use to accomplish this?

Put it online…

1. Put your schedule online2. Put your budget online3. Put your newsletter online4. Put your goals and objectives online5. Put your policies, rules and

guidelines online6. Put your advisory committee

minutes online7. Put surveys and polls online

What does the librarian do all day?

How does the librarian manage to get it all done?

Where were we?

What is cloud

computing?




Transparency

We ain’t seen nothing yet!

The bear story

Libraries in the cloud

Doug Johnsonwww.doug-johnson.com