Welcome to Lease Contract Explanation Made Easy Hi, my name is Larry. I’m a Leasing Consultant at Camden Hummingbird Heights. Today’s Agenda: • Lease Functionality • Explaining the Lease Today’s session focuses on how to present Camden’s Master Lease Contract to your customer in a way that is easily understood.
1. Welcome to Lease Contract Explanation Made Easy Hi, my name
is Larry. Im a Leasing Consultant at Camden Hummingbird Heights.
Todays Agenda: Lease Functionality Explaining the Lease Todays
session focuses on how to present Camdens Master Lease Contract to
your customer in a way that is easily understood.
2. Camdens preferred method of signature is ESA (Electronic
Signature Authorization).
3. Master Lease
4. Please talk with your supervisor or call the BSC if you have
questions! Now its time to review the lease. A new resident, named
Emily, has decided to call Camden Hummingbird Heights her new
home.
5. We are so excited you will be living with us at Camden
Hummingbird Heights, Emily. I am going to take some time to review
your lease contract in detail. Please feel free to stop me along
the way if you have any questions.
6. Cleaning fee? What does the cleaning fee cover? Ive never
heard of that.
7. The cleaning fee covers the cost of vacuuming carpet,
mopping floors, and cleaning all countertops, tubs, toilets,
refrigerator and oven. Oh, that makes sense.
8. Opening Paragraph Joint and Several Liability All parties
signing the lease are obligated for all areas of the lease, both
together and individually. You have total possession of your home
on the day that your lease starts, even if you decide to move in a
little later. Moving trucks come after 8:00 a.m. and leave by 9:00
p.m. Note any concerns on the Camden Inventory and Condition Form
and return it to us within 48 hours after you move in. Delivery of
Unit
9. Term We ask that you give our office a written 60-day notice
if you decide to move out. If you do not renew or give us notice at
the end of this lease, your contract becomes month to month until
you give a 30-day written notice to vacate.
10. Will my rent go up when it is time for renewal?
11. Unfortunately I cant give you a solid answer on that at
this time. Our market fluctuates regularly, but I CAN tell you our
pricing stays competitive and we are always committed to providing
you with living excellence.
12. Rent and Charges Rent & Charges: Rent & Other
Charges Rent is due in full on or before the 1st of each month its
considered late on the 2nd. By logging into the Resident Portal,
you will be able to pay your rent on time and online. Also accept
money orders, cashiers checks or a personal check drawn on your
personal bank account for payment. Unable to hold checks or take
post-dated or 3rd party checks. If rent is being split with a
roommate, the total amount must be paid together, as we are unable
to accept partial payments. One-time billing administrative fee
that will be included with your first bill.
13. What does this administrative fee cover?
14. This is an administrative fee that covers generating legal
documents and other administrative services involved in that
process.
15. Rent and Charges Late Payments and NSF Fees: See State
Addendum
16. If anything is owed other than rent, our accounting system
will credit outstanding balances first, with rent to follow. If
there is a remaining unpaid balance we may begin legal proceedings.
Rent and Charges EXAMPLE: Damages 300 Rent +800 Owed =1100 Payment
-1000 Balance =100 Application of Payments; Acceptance of Late
Payments:
17. What exactly does that mean?
18. On or around the 20th of the month, if the delinquent rent
has not been paid, we may begin proceedings to regain possession of
the home. Note to self: Pay rent on the 1st!
19. Rent Increases and Lease Changes If there is an increase to
your rent at the end of your lease term, we will give you at least
a 65-day notice.
20. Security Deposit Security Deposit: The deposit will be
returned once you move out, return the keys, and the final
inspection has been done. If there are any damages or outstanding
balances, these will be deducted. Additional Security Deposit:
Pets= pet deposit, fees, and additional paperwork.
21. How long does it take to get the deposit back?
22. You will receive your refund within thirty days of
processing your move out paperwork.
23. Cancellation Option We require a 60-day written notice.
Within 10 days of notifying us, you will complete a Cancellation
Agreement. Pay in full by cashiers check or money order (paper or
electronic) rent due through the termination date. A cancellation
fee equal to the monthly rent plus any specials you may have
received at any time during your current lease term. We consider
you to have moved out when you turn the keys in to us.
24. Military Release This explains what happens should you join
the military or become active duty and be faced with deployment or
a military transfer. The Service Members Civil Relief Act (SCRA)
governs your rights and obligations regarding terminating this
lease. Should you need to use this provision to end your lease; the
termination date will be thirty days from the date that the written
move-out notice is given.
25. Move-Out Procedures and Rules Notice and Cleaning Fee:
Reminder of the proper notice needed upon move-out and the cleaning
fee, which again covers vacuuming the carpet, mopping the floors,
cleaning all countertops, tubs, toilets, refrigerator and
oven.
26. Move-Out Procedures and Rules Condition of Unit Upon
Move-Out: Leave the unit in clean and rentable condition upon move
out. This includes removing all of your personal items, cleaning
out the refrigerator and removing excess trash. There may be
additional costs involved if you are unable to move out on your
scheduled date.
27. Move-Out Procedures and Rules Holdover: At the time of move
out, we ask that you return all keys, gate openers, and remotes.
Ensure that there are no outstanding charges on your account.
Please be aware that if you do not return the keys or vacate the
apartment on the scheduled move out date we may continue to charge
rent.
28. Move-Out Procedures and Rules Abandonment: Apartment
abandonment is when rent has not been paid and someone has been
away from their apartment for more than five consecutive days. If
this happens management would need to move forward with legal
action.
29. Transferring to Another Unit . If you choose to transfer
apartments after 90 days of living with Camden, we ask that you
give a written 30-day notice. An apartment inspection is also
required. There may be a transfer fee, new application fee, pet
fee, deposit, and administrative fee required if your current lease
has not ended. Upon transferring we ask that any outstanding
charges be paid in full and that all concessions be paid back
before your move. *See Current Transfer Policy on Inside Camden for
proper procedure.
30. So, I could move to a larger apartment if my sister moves
in with me?
31. Absolutely! That is not a problem at all, just as long as
everyone meets the transfer requirements. If and when you are ready
to make that transfer, I can go over the details with you.
32. Occupants You are the resident responsible for this lease
and the only person who should be occupying this apartment. Should
there be any changes to occupancy, please let us know so we can
help make those adjustments.
33. Assignment and Subletting If there is a future need for
subletting, we ask that you make a request in writing. We would
then have the new resident sign all appropriate application
documents, and once approved, we would then have them sign the
appropriate lease documents.
34. Utilities and Services We ask that all utility services be
put in your name before move-in. You could be charged a $50 fee if
utilities arent put in your name or if you were to prematurely
discontinue service prior to moving out. We offer a technology
package which consists of cable TV and WiFi. If there is an
increase in cost or we add additional Technology Package amenities,
we will provide 30-day written notice of changes. Please be aware
there is a one-time technology package activation charge at the
time of move in at those communities that provide this package
35. In addition to the Technology Package, I will also be
paying for trash removal, right?
36. Yes, we do provide a service called Valet Waste.
37. Can you tell me what the schedule is for Valet Waste? How
do I get rid of larger items that wont fit into the Valet Waste
container?
38. We will go over the guidelines for Valet Waste in our
Community Policies, which we will review after the lease.
39. Pets Complete a Pet Addendum and collect the deposit and
additional fees associated with having a pet. Visiting pets will
need to follow the same guidelines. Any violations to our Pet
Policy could result in fines and/or removal of the pet.
40. Keys We have a set of keys to your apartment. If for any
reason you need your locks changed, please put your request in
writing. There may be a charge for this service.
41. Permitted Use The Unit is to be used for residential
purposes only.
42. Security Responsibility for Security: Everyone, including
guests, is responsible for their own security while at the
Community. Camden is not responsible for providing personal
security services.
43. Security Security-related mechanisms in the Community: If
you choose to activate your intrusion alarm, you will be
responsible for all charges for its use, including false alarms.
Please be sure to read the instructions weve provided. Residents
are responsible for all gates and remotes and should use them
properly. All entry codes are for residents only, so we ask that
when you have guests visit, that you accompany them.
44. Lakes Some of our communities have lakes for appearance
purposes only, so we ask that you not swim, boat, or fish. If
fishing is allowed, it is on a catch and release basis.
45. Wild Animal Hazards Some of our communities are near
underdeveloped land and from time-to-time there might be wild
animals nearby. We ask that you not feed them.
46. Insurance We ask all residents to carry renters liability
insurance in the amount of $100,000 throughout their stay with us.
If you dont have an insurance provider, we can direct you to a
great company that we use exclusively at Camden called eRenterPlan.
They have really good rates and are conveniently available through
camdenliving.com or through a toll- free number that I can provide
to you.
47. Why do I have to carry insurance? Wouldnt you be
responsible for any damages?
48. You would be responsible for damages that might have been
caused in the apartment. Let me give you an example You are running
bath water, the phone rings so you step away to take the call and
forget about the water running. As a result, the tub overflows
causing water damage to your apartment and your neighbors
apartment. Your renters insurance would protect you.
49. Notice of Injuries In the event you suffer damage or injury
that you feel we may be liable for, we ask that you provide us with
a claim within 10 days after the incident.
50. Conduct of Resident, Occupants, and Guests In order to
provide living excellence, we ask all of our residents to be
respectful of their neighbors at all times. We ask that your guests
and occupants follow the same policies and guidelines stated in the
lease.
51. Policies We ask that you abide by all posted rules,
regulations, and policies as well as our community policies, which
I will be covering with you after we review the lease.
52. Fitness Roomand Other Facilities Our fitness center and
other recreational facilities are for the enjoyment of all of our
residents and their guests. Please know that we are not responsible
for injuries that might result from the use of these
facilities.
53. Satellite Dishes should be no larger than 39 inches across
be fully contained in the space you have rented not interfere with
fire safety and building codes use a tripod or brackets to mount
the dish. you are responsible for maintenance of equipment - when
you move out, take all equipment with you.
54. Reimbursement If at any time during this lease term you,
your guests or pets cause any damage, you are responsible for the
damage and we ask that you pay for any repairs right away.
55. Smoke Detectors Part of our move in inspection included
checking your smoke detectors to make sure they are working
properly. We know that the batteries can run low, so if you hear a
beeping sound from a smoke detector please let us know so we can
replace the batteries for you. Please check your smoke detectors on
a regular basis and if they are not working, let us know right
away.
56. Can I just change my own batteries?
57. Of course, that is certainly an option. If you have
difficulties replacing the batteries, just let us know and we will
be happy to help.
58. Default by Owner Our maintenance team is AWESOME, so dont
hesitate to contact us for any repair need! You may go on line to
submit a service request. In the unlikely event we cannot complete
your service request in a timely manner, please remember you may
not withhold rent.
59. Why wouldnt you be able to complete a service request?
60. Our goal is to complete most service requests within 24
hours, sometimes we may need to order a part or call a vendor to
help. In these types of situations, it may take a little
longer.
61. Default by Resident All residents are required to pay all
money owed on their account whether it is water, rent, or late
fees. Residents are not allowed to withhold rent for any reason.
Failure to keep accounts current could result in additional fees
and/or legal action.
62. Entry Please know that from time to time we will need
access to your apartment, garage, or storage for reasonable
business purposes such as service requests, notices, and
emergencies.
63. Would you give me prior notice?
64. We most definitely will do our best to give you notice that
we may need to enter your apartment. However, there may be times
when this is not feasible as in the case of an emergency such as
fire or flood.
65. Alterations We ask that you not make any physical changes
to your apartment, garage, or storage areas. As a reminder, if you
need to change a lock, please notify us in writing and we will
change the lock for you.
66. Construction, Casualty & Environmental Issues A. From
time to time, some areas of our community may be under
construction. For your safety, we ask that you comply with all
posted signs. B. If you see any signs of mold or mold related
conditions, you should notify us right away in writing. C. Please
follow any freeze alerts that are posted during the winter months
to minimize damages to pipes and the apartment. D. If for some
reason your apartment becomes unlivable, we will give you a 24-hour
notice to vacate. If our Community becomes unlivable, we will give
you a 30-day notice to vacate.
67. Why would the community become unlivable?
68. The community could become unlivable due to major repairs
or rehabilitation not caused by fire or catastrophe.
69. E. Please note that certain smells from foods and other
odors can penetrate walls. We have no obligation to prevent such
odors from entering your apartment. F. There is no guaranty that
the apartment will be quiet, safe, or peaceful. We have no
obligation to prevent such noises from penetrating the walls,
floor, or ceiling. G. Details for bed bug issues. Construction,
Casualty & Environmental Issues
70. ParkingGeneral Guidelines: Parking is first come first
serve. Please adhere to all posted parking signs as vehicles may be
towed if not in compliance. Your vehicle must work and the
registration needs to be current. For everyones safety, we ask that
you not work on your vehicle in the parking lot. Some of our
communities have a designated auto wash area. This is where you are
able to wash your car. Garages and Carports: In addition, we ask
that you not use your garage or carport for storage.
71. Almost done!
72. Owners Acceptance of Mail Packages We are happy to accept
any packages that you have delivered as long as they are not
exceptionally heavy or overly large. We are not responsible for any
lost, stolen, or damaged items. Packages not picked up within three
business days may be returned.
73. Notices Any notices delivered from our office could be by
email, first class mail, certified mail, return receipt requested,
overnight delivery, fax, or hand delivery to the apartment. If you
need to send a notice to us, please address it to our Community
Manager.
74. Lease Subordination If for some reason the Community is
sold, you acknowledge any new ownership and will sign a new lease
if necessary to support the new owners terms and conditions. If the
new owner does not require a new lease, than the one you are
signing today is still binding.
75. Disclosure of Information We are authorized to provide
certain information as requested for law enforcement, governmental,
or business related purposes.
76. Could you explain that a little more?
77. An example would be when the Census Bureau is conducting
the census; well need to provide them with the necessary
information.
78. Verbal Representations and Waiver As a representative of
the owner, I cannot make any changes to this contract verbally. If
any agreements must be made, we ask that you do so in writing and
it must be approved and signed by the Community Manager.
79. Applicable Law The state that the community is in has
certain property laws. These laws are the basis of our
landlord/tenant relationship.
80. Partial Invalidity If for some reason a portion of the
current lease were to become invalid or illegal, this clause saves
us from the nullification of the entire lease. *It basically states
that if that happens, the rest of the lease is still fine.
81. Do you mind giving me an example?
82. Sure, lets say that one day it becomes illegal for us to
prohibit solicitation; that clause in the lease would become
illegal; however, the rest of the contract is still legal and
binding.
83. Liability of Owners Managing Agent Camden Development, Inc.
is the management company; however, it is not responsible for the
contractual obligations called for in the lease. Responsibility
falls solely on Camden Hummingbird Heights.
84. Signatures Required to Bind Parties Acknowledge that we
have reviewed the lease and all applicable paperwork. You agree to
all terms, covenants, and conditions. Signed the documents either
electronically or manually. If signed manually, we have initialed
each page and selected provisions as required. If signed
electronically, your electronic signature is legally binding just
as if you signed the original documents. You can request an
electronic or paper copy of your lease paperwork at any time.
85. State Addendum This section refers us to the State Addendum
to review any additional items not included in the lease. We will
be going over the State Addendum in just a moment. Before we
continue, Emily, are there any areas of the lease that you would
like for me to revisit with you? No, I think you covered
everything. It looks like I am ready to get moved in and settled.
Thanks, Larry!