Introduction To Report Painter

Introduction to SAP

Report Painter

Wessel ViljoenSenior FI / CO Consultant

Copyright © Michael Management Corporation - All rights reserved www.michaelmanagement.com

Meet Your Host

Erin Lett

• Operations Manager

• Joined MMC in 2010

• BA in Communications from Stetson

• [email protected]

Copyright © Michael Management Corporation - All rights reserved

Meet Your Speaker

Wessel Viljoen

• Certified FI/CO Consultant

• 14 Years SAP Experience

• Post Graduate Degree in Accounting

• “Everything is possible if you put in the effort”

www.michaelmanagement.com

• [email protected]


Agenda

• Overview of Report Painter

• Elements of Report Painter

• How to Copy Existing Report

• Summary

• Q&A



Overview


• What Report Painter Is

• Transaction Code




Overview - Definition of Report Painter

• Report painter is a tool provided by SAP that

enables users to create financial reports.

• It is a user-friendly tool with pre-defined elements

that assists users in defining reports.

• Advantages of the Report Painter include:

– Easy and flexible report definition

– Report definition without using sets

– Direct layout control


Overview - Where Do I Find Report Painter?

SAP transaction code GRR1

Or

• Menu Path:

– Information Systems

• Ad-Hoc Reports

� Report Painter

� Report

�Create


Agenda




• Summary

• Q&A



Elements of Report Painter

• The following elements are crucial to

developing your report:

– Report Group

– Tables / Libraries for Reports

– Report Elements

• General Selections

• Columns

• Rows

– Variables

– DrillDown – Assign Reports


Elements of Report Painter – Report Group

Report Group: Transaction GR55



• Report Group HeaderHeader Info:

- Library

- Table

- DrillDown Reports



• You can assign one report or multiple

reports to a Report Group.


Report Elements

• Important Elements in a Report Painter Report:

– General Selections

– Rows

– Columns

– Report Text


Report Elements - General Data Selections

• Selection Parameters


Report Elements - General Data Selections

Variables:

- CO Area

- Cost Center

- Fiscal Year

- Period


Report Elements - Rows

Report rows are valid for all columns in the report


Report Elements - Row Variables

Row

Variables

work

exactly the

same as

the General

Selections

Variables.


Report Elements - Columns

Columns allow

your values to

be displayed.


Report Elements – Report Texts

Report Painter has limited ability to maintain text on the report.


Agenda




• Summary

• Q&A



Copy Existing Report

• Select current SAP report

• How to copy report

• Naming conventions for copied reports

• Create new Report Group

• Assign report to a new group

• Change Report

• Generate report and execute


What Can You Change On A Report?

• Change Variables

• Move General Selection Fields to Columns/Rows

• Debit and Credit Indicator

• Totals

• Formatting and Header


Copy a Report / Report Group

• First step is to create a report group:

• Tcode- GR55

• Goto � Report Group � Create


Report Group – Header Change

To change the Report Header: go to Report group

> Change and select the header.


Report Group – Header Change

Description

Auth Group

Report Interface

Library Reports


Report Group - Reports Assigned


Report Group – Reports Assigned

All Reports from the copied Report Group will

be assigned in the new Report Group.


Report – Copy Report

Copy Standard SAP report, Rename the report

starting with Z. SAP Transaction GRR1.



• How to copy an existing SAP report:

- Goto � Report Writer �Report Painter �

Create report



• Report is now copied:


Report – Test Run

• How to test run the report?


Report – Test Run

Test run report

Input selection criteria


Reports in SAP – Technical Detail

• How do you find out which Report belongs to

what Report Group?


Agenda




• Summary

• Q&A



Summary

• Report Painter - Pros

– Standard tool to build custom Reports

– Easy to understand and manage

– Quicker to build than ABAP Reports

• Report Painter – Cons

– Limited to what characteristics are in SAP

– Not able to do cross-functional Reports

– Does not always fit Business Requirements


Agenda

• Overview of Report Painter.

• How to Copy Existing Report?

• Summary

• Q&A



Q&A

• Comments & Questions

To Learn More About Our Upcoming Live Training Sessions Please Visit:

http://www.michaelmanagement.com/sap-training-live.asp


Questions & Answers

Have additional questions?

Contact us at (800) 608-0490

[email protected]

Education

Introduction To Report Painter