Integrated information management for University research

Patricia Liebetrau April 2012 University of Botswana

Research data growth

Scattered data

meaningful information corporate knowledge

Key challenges

1. Integrated management of research information 2. Integrated and visible research output

3. Academic self archiving/deposit 4. Institutional commitment to IR initiatives

Key challenges

1. Integrated management of research information 2. Academic self archiving/deposit 3. Integrated and visible research output 4. Institutional commitment to IR initiatives

Research information

Grant applications Research income Research projects Publications Researchers Postgraduates Funding bodies External collaborations

Research activity information

Data Persons – biographical information and profiles Publications – including full-text Projects – funding, costing, status

Silo information systems on campus Student Researchers Academics Finance administration Research Office

CRIS

Current Research Information Systems (CRIS)

A Current Research Information System, commonly known as "CRIS", is any information tool dedicated to provide access to and disseminate research information (www.eurocris.org)

euroCRIS http://www.eurocris.org

Management Systems

Requirements

Holistic view of research information Granularity of information Drill down to level of individuals

Integrated information management – input once User friendly interface

Measure University research outputs

Research output statistics Completed research by year/faculty/discipline PhDs completed Journal articles published Books published Article citation numbers Innovation activities Commercialisation

Key challenges

1. Integrated management of research information 2. Integrated and visible research output

3. Academic self archiving/deposit 4. Institutional commitment to IR initiatives

Research output made visible

Research output from academic staff Academic research papers Research data sets Journal articles Conference papers Research project reports Policy briefs

Research output from students Theses and dissertations Research data sets

Websites and webpages

UB web site

Departmental web page/ website Individual academic web page /website All research activities All research output Contact information

Library website UBRISA website

Academic web pages

University template University branding

= increased Web exposure = increased corporate knowledge

Institutional repository

“A university-based institutional repository is a set of services that a university offers to the members of its community for the management and dissemination of digital materials created by the institution and its community members.

It is most essentially an organisational commitment to the

stewardship of these digital materials, including long-term preservation where appropriate, as well as organisation and access or distribution.”

Clifford A. Lynch. Institutional Repositories: Essential Infrastructure for

Scholarship in the Digital Age ARL, no. 226 (February 2003): 1-7.

Important elements of IRs

Institutionally defined

Scholarly and research purposes Cumulative and perpetual

Open and interoperable

Strategic importance of IRs

Facilitate access to University wide research Disseminate and publicise public funded research Facilitate new forms of scholarly communication Measure of research output e-Research

Many levels of repositories

Institutional repository Research output from an individual institutions

National repository Research output from several individual institutions

International repository Research output from several national repositories

OpenDOAR http://www.opendoar.org/

Push and pull

Information push Dissemination – websites, social media tools Social media for scholarly purposes

Information pull OpenDoar

Repositories by Continent

UB published journals

Open Journal Systems (OJS)

Articles linked via metadata to the IR Open access to the full text

Key challenges

1. Integrated management of research information 2. Integrated and visible research output

3. Academic self archiving/deposit 4. Institutional commitment to IR initiatives

Academic self-archiving

Remove barriers to deposit Deposit once only Accredited and non-accredited research output Motivation

Key challenges

1. Integrated management of research information 2. Integrated and visible research output

3. Academic self archiving/deposit 4. Institutional commitment to IR initiatives

Resources

Human resources New skills New posts

• Programmer • Systems administrator • Metadata librarian • Scholarly Communications Librarian • Academic Research Librarian

Financial resources Upgraded IT infrastructure Conference attendance

Advocacy

Champions Target audience Media options

Covering the costs

This work was carried out with the aid of a grant from the International Development Research Centre, Ottawa, Canada