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Presentation at Charleston Conference: Issues in Book and Serials Acquisition, November 2011. Version with notes. See paper from conference proceedings at http://dx.doi.org/10.5703/1288284314950
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Give a Little Bit
Using Lean Tools to Create Efficiencies in Acquisitions
…and Beyond
Lisa Spagnolo, University of California, Davis
Charleston Conference, November 3, 2011
it’s OK….
UC Davis Organizational Excellence Page http://oe.ucdavis.edu/
By Aram Bartholl http://datenform.de/mapeng.html CC BY-NC-SA 3.0
Give a little bitI'll give a little bit of my love to youThere's so much that we need to shareSend a smile and show you care
Collaboration, aka The Supertramp Application
1. Supertramp was a British band formed in 1969, with many hits in the 70s and 80s. See Wikipedia. Sigh.
The New Yorker, July 4, 2011. Used with permission.
Image removed due to presentation license duration.
Shelley Sweet at I4 Process http://www.i4process.com/
The Cross-Functional or “Swim Lane” Map
Roles
Tasks
“As Is” means “As Is”…
Issues Data
Improvements Differences
Park these:
The Customer Scorecard
CC BY 2.0 JD Hancock http://www.flickr.com/photos/jdhancock/4617759902/
“But it happens all the time!”
http://truckinthetree.com/
Back to the swim lane map…
Additional tags to indicate:
• Cycle and process times
• Pain points
• Errors and rework
• Wait time
• Key value-added steps
1 Quick Wins 2 Longer Term
4 Maybe… 3 Unlikely
Cheap and Easy
Expensive or Difficult
Value
High
Low
Other Tools:5 Whys: to get to the root cause of a problem
Fish Bone Diagram:
http://www.geekpreneur.com/improving-problem-solving-and-focus-with-fish-bone-diagrams
Please help….
…no, don’t.
Big wins can come from unlikely places…
Detroit, Michigan. “Office workers at the Chrysler Corporation…”
Library of Congress, Prints and Photographs Online (Public Domain Collection) http://hdl.loc.gov/loc.pnp/fsa.8d13521
Results: Making It Better
• A shorter cycle time
• A lighter process
• A transferable tool set
• Unexpected glory.
http://tshirtinsurgency.com/red-rover-t-shirt-0
Some Resources:
Daines, J. Gordon, III. “Re-engineering Archives: Business Process Management (BPM) and the Quest for Archival Efficiency.” The American Archivist, v. 74: 123-157.