Fuller Disclosure: Getting More Collections into the Network Flow

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Fuller Disclosure: Getting More Collections into the Network Flow

Karen Smith-YoshimuraOCLC Programs and Research

NELINET ConferenceRevealing Hidden Collections: Making the Lost Found AgainWorcester, MANovember 14, 2008

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Karen Smith-Yoshimura – NELINET, 2008-11-142

““It is not the It is not the

strongest of the strongest of the

species that species that

survives, nor the survives, nor the

most intelligent most intelligent

that survives. that survives.

It is the one that It is the one that

is the most is the most

adaptable to adaptable to

change.”change.”——Charles DarwinCharles Darwin

Image: Auckland Museum

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Collections GridA framework for representing content

digital

print

HIGH LOW

HIG

HLO

W

stewardship

un

iqu

en

ess

Published Content

• Books

• Journals

• Newspapers

• Gov. docs

• CD, DVD

• Maps

• Scores

Special Collections

• Rare books

• Local/Historical newspapers

• Local history materials

• Photographs

• Archives & Manuscripts

• Theses & Dissertations• Museum objects

Source: OCLC Office of Research 2003

Institutional Content

• ePrints/tech reports

• Learning objects

• Courseware

• Local government reports

• Training manuals

• Research data

Open Web Content

• Freely-available

web resources

• Open source software

• Newspaper archives

• Images

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David Lewis (Dean of University Library, Indiana University Purdue) predicts in 20 years less than 50% of a library’s investments will go to purchasing collections

Investment in locally curated content increasesas library engagementin research support increases

Investment in acquired content decreases as printcollection is retired and shared purchasing of e-resources increases

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Recent attention given to hidden collections • Council on Library and Information Resources:

Cataloging Hidden Special Collections and Archives

(Mellon funded $4.27 million)

http://www.clir.org/hiddencollections/index.html

• National Historical Publications and Records Commission grants

“activities to reveal collections that researchers cannot easily discover”

• Association of Research Libraries Special Collections Task Force 2001-2006

http://www.arl.org/rtl/speccoll/spcolltf/status0706.shtml

http://www.clir.org/hiddencollections/index.html

http://www.arl.org/rtl/speccoll/spcolltf/status0706.shtml

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Funding for streamlined processes

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http://www.loc.gov/bibliographic-future/news/lcwg-ontherecord-jan08-final.pdf

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Enhance access to rare, unique, and other special hidden materials

• 2.1.1 Make the discovery of rare, unique and other special hidden materials a high priority

• 2.1.2 Streamline cataloging for rare, unique and other special hidden materials, emphasizing greater coverage and broader access

• 2.1.3 Integrate access to rare, unique and other special hidden materials with other library materials

• 2.1.4 Encourage digitization to allow broader access

• 2.1.5 Share access to rare, unique and other special hidden materials

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Image: from the end of “Raiders of the Lost Ark”

Who knows what’s hidden in our collections?

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What percentage of your collection do you estimate has not been adequately described – and is unlikely to be described without additional resources, funding, or both?

More than 50%31% to 50%11% to 30%0% - 10%

RLG Programs Descriptive Metadata Practices Survey Results: Data Supplement http://www.oclc.org/programs/publications/reports/2007-04.pdf

18%

35% 24%

22%

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Princeton University Archives

Even processed materials need description

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Yale University

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Where do you begin an online search for information on a topic?

Starting an Information Search

89

20

20

40

60

80

100

Search engine Library Web site

Where Search Begins

Pe

rce

nt

College Students’ Perceptions of Libraries and Information Resources: a Reportto the OCLC Membership: http://www.oclc.org/reports/perceptionscollege.htm

http://www.oclc.org/reports/perceptionscollege.htm

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Be where the users go

Image: informationarchitects.jp/web-trend-map-2008-beta/

Image: http://hello.eboy.com/eboy/wp-content/uploads/shop/EBY_FooBar_35t.png

Discovery happenselsewhere – Be there!

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So how much metadatais really needed?

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Diffusion

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Relationships and controlledvocabularies contributed byall catalogers of all editions

Concentration

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Where theusers are

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Goingmobile,part ofdiffusion

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Concentration

• Aggregation of data at the network level– Descriptive– Mining the

clickstream: “Database of intentions”

– Social

• Network effects

Diffusion

• Syndication to many destinations– A feed based

universe– Data– APIs– Widgets

• Mobilization in user workflows

• Encourage social participation

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Karen Smith-Yoshimura – NELINET, 2008-11-1431 Yale University Archives vault

Digitize for access

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Don’t get further behind

Trinity College Dublin

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Karen Smith-Yoshimura – NELINET, 2008-11-1433 University of Aberdeen

Stop thinking about item-level description

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Quantity over quality

Images: labs.live.com/photosynth/

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Images: Harry Ransom Center, UT Austin

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Combine approaches

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Do it all

Images: A View to Hugh (blog)

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Share your findings

Images: A View to Hugh (blog)www.lib.unc.edu/blogs/morton/

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Karen Smith-Yoshimura – NELINET, 2008-11-1440 Images: various

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Preserve right to reuse/remix

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Work with partners to get what you want

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Describing collections

• How much detail is necessary – if discovery will happen elsewhere?

…only 27 MARC fields are in 10% or more of WorldCat records

• Focus on collection-level descriptions• Start with basic description, then

…allow serious researchers to contact you for more detail, and

…engage your user community to add to the descriptions

More product, less process (Greene-Meissner)

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The changing context for metadata management

B.W. (Before the Web)

• For finding and managing library materials (mostly print)

• Catalog records (well-understood rules and encoding conventions)

• Shared cooperative cataloging systems

• Usually handcrafted, one at a time

• A.W. (After the Web)• For finding and managing

many types of materials, for many user communities

• Many types of records, many sources

• Loosely coupled metadata management, reuse and exchange services among multiple repositories

• Multiple batch creation and metadata extract, conversion, mapping, ingest and transfer services

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0

10

20

30

40

50

MARC to Dublin Core

EAD to MARC

MARC to MARCXML

MARC to MODS

Dublin Core to MARC

EAD to Dublin Core

MARC to EAD

MARC to XML

Most common crosswalks between schemas used(from 2008 survey of RLG Partners)

63% of 100 respondents convert between MARC and non-MARC formats

Metadata can be repurposed

%

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Fuller disclosure! Get discovered!• Digitize or scan, whatever you

can• Expose your collections where

people congregate• Share your metadata• Quantity trumps quality• “Include and postpone” – items

can be organized and metadata enriched over time

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Resources

• Shifting Gears: Gearing Up to Get Into the Flow

Ricky Erway and Jennifer Schaffner

http://www.oclc.org/programs/publications/reports/2007-02.pdf

• Blogs http://hangingtogether.org/ http://orweblog.oclc.org/

• Web www.oclc.org/programs• Karen Smith-Yoshimura [email protected]

• Thanks to Karen Calhoun, Lorcan Dempsey, Ricky Erway, Thom Hickey, Roy Tennant, and other OCLC contributors.

Education

Fuller Disclosure: Getting More Collections into the Network Flow