Excel07 l1 ch1 computer literacy

Copyright 2007, Paradigm Publishing Inc.

EXCEL 2007

Chapter 1

BACK NEXT END

1-1

LINKS TOOBJECTIVES

• Identify Elements

of an Excel

Workbook

• Create a

Workbook

• Enter Data

• Save a Workbook

• Edit Data

• Print a Workbook

• Insert a Formula

using Sum

• Apply

Predesigned

Formatting

• Help Feature

• Features

Summary

Microsoft Excel 2007 – Level 1

PREPARING ANEXCEL WORKBOOK

Copyright 2007 Paradigm Publishing Inc.

EXCEL 2007

Chapter 1

BACK NEXT END

1-2

LINKS TOOBJECTIVES


of an Excel

Workbook

• Create, Save, and

Print a Workbook

• Enter Data

• Edit Data


using Sum

• Apply

Predesigned

Formatting

• Help Feature

• Features

Summary

Performance Objectives

• Identify the various elements of an Excel workbook

• Create, save, and print a workbook

• Enter data in a workbook

• Edit data in a workbook

• Insert a formula using the Sum button

• Apply predesigned formatting to cells in a workbook

• Use the Help feature


EXCEL 2007

Chapter 1

BACK NEXT END

1-3

LINKS TOOBJECTIVES


of an Excel

Workbook

• Create a

Workbook

• Enter Data

• Save a Workbook

• Edit Data



using Sum

• Apply

Predesigned

Formatting

• Help Feature

• Features

Summary

Opening Microsoft Excel

Point toAll Programs

Point toMicrosoft Office

Click Microsoft Office Excel 2007

Click Start


EXCEL 2007

Chapter 1

BACK NEXT END

1-4

LINKS TOOBJECTIVES


of an Excel

Workbook

• Create a

Workbook

• Enter Data

• Save a Workbook

• Edit Data



using Sum

• Apply

Predesigned

Formatting

• Help Feature

• Features

Summary

Elements of an Excel Workbook

Quick Access Toolbar

Tabs Title Bar

Office button

Ribbon

Name box

Worksheet area

Status bar

Active cell

Formula bar

Cell pointer

Vertical scroll bar

Horizontal scroll bar

Worksheet tabs


EXCEL 2007

Chapter 1

BACK NEXT END

1-5

LINKS TOOBJECTIVES


of an Excel

Workbook

• Create a

Workbook

• Enter Data

• Save a Workbook

• Edit Data



using Sum

• Apply

Predesigned

Formatting

• Help Feature

• Features

Summary

Elements of a Worksheet Area

Name box

Formula bar

Cell pointer

Active cell

Select all button

Row header

Column header

Fill handle (+)

Gridlines


EXCEL 2007

Chapter 1

BACK NEXT END

1-6

LINKS TOOBJECTIVES


of an Excel

Workbook

• Create a

Workbook

• Enter Data

• Save a Workbook

• Edit Data



using Sum

• Apply

Predesigned

Formatting

• Help Feature

• Features

Summary

Opening a Workbook

then New or Ctrl + N

Click Open in the Quick Access toolbar

Click OfficeOR

Open or Ctrl + O

OR


EXCEL 2007

Chapter 1

BACK NEXT END

1-7

LINKS TOOBJECTIVES


of an Excel

Workbook

• Create a

Workbook

• Enter Data

• Save a Workbook

• Edit Data



using Sum

• Apply

Predesigned

Formatting

• Help Feature

• Features

Summary

Entering Data in a Cell…

Click or arrow to cell to make

it active ,then Enter data

Cell reference in Name Box changes


EXCEL 2007

Chapter 1

BACK NEXT END

1-8

LINKS TOOBJECTIVES


of an Excel

Workbook

• Create a

Workbook

• Enter Data

• Save a Workbook

• Edit Data



using Sum

• Apply

Predesigned

Formatting

• Help Feature

• Features

Summary

Entering Data in a Cell…/2

Entered text

Notice Ready changesto Enter as soon as you

begin entering text

Text being entered alsoappears in Formula bar


EXCEL 2007

Chapter 1

BACK NEXT END

1-9

LINKS TOOBJECTIVES


of an Excel

Workbook

• Create a

Workbook

• Enter Data

• Save a Workbook

• Edit Data



using Sum

• Apply

Predesigned

Formatting

• Help Feature

• Features

Summary

Entering Data into a Cell…/3

A long text entryoverlaps the nextcell to the right

Long number entriesmay appear asnumber symbols ifthe columnis not wide enough

Notice full numberstill appears inFormula bar


EXCEL 2007

Chapter 1

BACK NEXT END

1-10

LINKS TOOBJECTIVES


of an Excel

Workbook


Print a Workbook

• Enter Data

• Edit Data


using Sum

• Apply

Predesigned

Formatting

• Help Feature

• Features

Summary

Keyboard Navigation

To make this cell active PressCell below current cell Enter

Cell above current cell Shift +Enter

Next cell Tab

Previous cell Shift + Tab

Cell at beginning of row Home

Next cell in the direction of the arrowUp, Down, Left, or Right Arrow keys

Last cell in worksheet Ctrl + End

First cell in worksheet Ctrl + Home

Cell in next window Page Down

Cell in previous window Page Up

Cell in window to right Alt + Page Down

Cell in window to left Alt + Page Up


EXCEL 2007

Chapter 1

BACK NEXT END

1-11

LINKS TOOBJECTIVES


of an Excel

Workbook

• Create a

Workbook

• Enter Data

• Save a Workbook

• Edit Data



using Sum

• Apply

Predesigned

Formatting

• Help Feature

• Features

Summary

Position cell pointer on

desired cell and click, then enter

data

Changing the Active Cell with the Mouse


EXCEL 2007

Chapter 1

BACK NEXT END

1-12

LINKS TOOBJECTIVES


of an Excel

Workbook

• Create a

Workbook

• Enter Data

• Save a Workbook

• Edit Data



using Sum

• Apply

Predesigned

Formatting

• Help Feature

• Features

Summary

Changing the Active Cell Using Tab

Tab moves insertion point to next cell

Shift + tab moves insertion point to

previous cell

Shift +TabTab


EXCEL 2007

Chapter 1

BACK NEXT END

1-13

LINKS TOOBJECTIVES


of an Excel

Workbook

• Create a

Workbook

• Enter Data

• Save a Workbook

• Edit Data



using Sum

• Apply

Predesigned

Formatting

• Help Feature

• Features

Summary

Changing the Active Cell - GoTo Feature

Click Home TabClick Find & Select,

Then Go to

Type cell addressin the Reference box and click OK


EXCEL 2007

Chapter 1

BACK NEXT END

1-14

LINKS TOOBJECTIVES


of an Excel

Workbook

• Create a

Workbook

• Enter Data

• Save a Workbook

• Edit Data



using Sum

• Apply

Predesigned

Formatting

• Help Feature

• Features

Summary

Saving a Workbook

ORClick the

Office button

then Save(or Ctrl + S)

Click Save in the Quick Access toolbar

OR

Save As


EXCEL 2007

Chapter 1

BACK NEXT END

1-15

LINKS TOOBJECTIVES


of an Excel

Workbook


Print a Workbook

• Enter Data

• Edit Data


using Sum

• Apply

Predesigned

Formatting

• Help Feature

• Features

Summary

Saving a Workbook …/2

Enter location for saving the file

Enter file name Click SaveNote or change

file type


EXCEL 2007

Chapter 1

BACK NEXT END

1-16

LINKS TOOBJECTIVES


of an Excel

Workbook


Print a Workbook

• Enter Data

• Edit Data


using Sum

• Apply

Predesigned

Formatting

• Help Feature

• Features

Summary

Naming a Workbook (File)

• Up to 255 characters including

– drive letter

– folder names

– spaces

• Excluded special characters include

forward slash (/) question mark (?)

backslash (\) quotation mark (“)

greater than sign (>) colon (:)

less than sign (<) semicolon (;)

asterisk (*) pipe symbol (|)


EXCEL 2007

Chapter 1

BACK NEXT END

1-17

LINKS TOOBJECTIVES


of an Excel

Workbook

• Create a

Workbook

• Enter Data

• Save a Workbook

• Edit Data



using Sum

• Apply

Predesigned

Formatting

• Help Feature

• Features

Summary

Editing Data in a Cell

Click cell to make it active:start typing to replace all existing data

Backspace key deletes character leftof the insertion point

Delete keydeletes character rightof the insertion point

When cell editing is complete, to leave Edit mode:click on another cell, press Enter, Tab, Shift + Tab key or

click Enter button on the Formula bar.

OR

to edit directly within the cell:

Make changes in Formula bar

Enter EDIT MODE:

Press F2 key or double-click cell

OR


EXCEL 2007

Chapter 1

BACK NEXT END

1-18

LINKS TOOBJECTIVES


of an Excel

Workbook

• Create a

Workbook

• Enter Data

• Save a Workbook

• Edit Data



using Sum

• Apply

Predesigned

Formatting

• Help Feature

• Features

Summary

Printing a Workbook

Click the Print button in the Quick Access toolbar

Opens Print dialog box

OR

Click the Office button

then Print

Sends directly to the printer

or Ctrl + P


EXCEL 2007

Chapter 1

BACK NEXT END

1-19

LINKS TOOBJECTIVES


of an Excel

Workbook

• Create a

Workbook

• Enter Data

• Save a Workbook

• Edit Data



using Sum

• Apply

Predesigned

Formatting

• Help Feature

• Features

Summary

Closing a Workbook


then Close

OR

Click

OR

Ctrl + F4

(upper right of window)


EXCEL 2007

Chapter 1

BACK NEXT END

1-20

LINKS TOOBJECTIVES


of an Excel

Workbook

• Create a

Workbook

• Enter Data

• Save a Workbook

• Edit Data



using Sum

• Apply

Predesigned

Formatting

• Help Feature

• Features

Summary

Exiting Excel

Click Office button

Click Exit Excel

OR Click(top X in upper

right of window)


EXCEL 2007

Chapter 1

BACK NEXT END

1-21

LINKS TOOBJECTIVES


of an Excel

Workbook

• Create a

Workbook

• Enter Data

• Save a Workbook

• Edit Data



using Sum

• Apply

Predesigned

Formatting

• Help Feature

• Features

Summary

Using the Sum Button

Click in desired cell, click Sum button, verify or set range and press Enter

Use the Sum (Σ) button to Add Numbers


EXCEL 2007

Chapter 1

BACK NEXT END

1-22

LINKS TOOBJECTIVES


of an Excel

Workbook

• Create a

Workbook

• Enter Data

• Save a Workbook

• Edit Data



using Sum

• Apply

Predesigned

Formatting

• Help Feature

• Features

Summary

Using the Sum Button

Click in desired cell, click Sum button arrow, then Average, verify or set range and press Enter

Use the Sum drop-down arrowto Average Numbers


EXCEL 2007

Chapter 1

BACK NEXT END

1-23

LINKS TOOBJECTIVES


of an Excel

Workbook

• Create a

Workbook

• Enter Data

• Save a Workbook

• Edit Data



using Sum

• Apply

Predesigned

Formatting

• Help Feature

• Features

Summary

Copying Formulas

Using fill handle (+), drag through cells that should have the formula

Use the Fill Handle to Copy a Formulawith relative cell reference


EXCEL 2007

Chapter 1

BACK NEXT END

1-24

LINKS TOOBJECTIVES


of an Excel

Workbook

• Create a

Workbook

• Enter Data

• Save a Workbook

• Edit Data



using Sum

• Apply

Predesigned

Formatting

• Help Feature

• Features

Summary

How do you close a workbook?

Features Summary


Then Close

OR

Click


EXCEL 2007

Chapter 1

BACK NEXT END

1-25

LINKS TOOBJECTIVES


of an Excel

Workbook

• Create a

Workbook

• Enter Data

• Save a Workbook

• Edit Data



using Sum

• Apply

Predesigned

Formatting

• Help Feature

• Features

Summary

How do you exit Excel?

Features Summary

Click Office button, then Exit Excel

OR Click Close button


EXCEL 2007

Chapter 1

BACK NEXT END

1-26

LINKS TOOBJECTIVES


of an Excel

Workbook

• Create a

Workbook

• Enter Data

• Save a Workbook

• Edit Data



using Sum

• Apply

Predesigned

Formatting

• Help Feature

• Features

Summary

How do you open the Help window?

Features Summary

To access help, Click Excel Help button

OR

Press the F1 key


EXCEL 2007

Chapter 1

BACK NEXT END

1-27

LINKS TOOBJECTIVES


of an Excel

Workbook

• Create a

Workbook

• Enter Data

• Save a Workbook

• Edit Data



using Sum

• Apply

Predesigned

Formatting

• Help Feature

• Features

Summary

How do you open a workbook?

Features Summary


Ctrl + OOR

Then Open


EXCEL 2007

Chapter 1

BACK NEXT END

1-28

LINKS TOOBJECTIVES


of an Excel

Workbook

• Create a

Workbook

• Enter Data

• Save a Workbook

• Edit Data



using Sum

• Apply

Predesigned

Formatting

• Help Feature

• Features

Summary

How do you print a workbook?

Features Summary

Click the Print button in the Quick Access toolbar

OR


then Print

OR

Ctrl + P


EXCEL 2007

Chapter 1

BACK NEXT END

1-29

LINKS TOOBJECTIVES


of an Excel

Workbook

• Create a

Workbook

• Enter Data

• Save a Workbook

• Edit Data



using Sum

• Apply

Predesigned

Formatting

• Help Feature

• Features

Summary

How do you save a workbook?

Features Summary

OR Click the Office button

Then SaveOr Save as

Click Save in the Quick Access toolbar

OR

Ctrl + S


EXCEL 2007

Chapter 1

BACK NEXT END

1-30

LINKS TOOBJECTIVES


of an Excel

Workbook

• Create a

Workbook

• Enter Data

• Save a Workbook

• Edit Data



using Sum

• Apply

Predesigned

Formatting

• Help Feature

• Features

Summary

How do you display the Sum button drop

down list?

Features Summary

Click Home, then the Sum button arrow


EXCEL 2007

Chapter 1

BACK NEXT END

1-31

LINKS TOOBJECTIVES


of an Excel

Workbook

• Create a

Workbook

• Enter Data

• Save a Workbook

• Edit Data



using Sum

• Apply

Predesigned

Formatting

• Help Feature

• Features

Summary

Coming Next

INSERTING FORMULAS

IN A WORKSHEET

Education

Excel07 l1 ch1 computer literacy