Divide and Collaborate Building Digital Collections 

 One Piece at a Time 

"Pie-eating 20090620-151209" by bowler1996p, http://www.flickr.com/photos/colley/3963923318/

 Dan Lipcan  Thomas J. Watson Library-

 The Metropolitan Museum of Art- ARLIS/NA 2010, Session L-

Collide and Deliberate

From "Slapstick Mayhem," Old Tyme Fun Films, http://oldtymefunfilms.com/doublepieinface.jpg

Covering

• Outsourced digitization• Selecting a vendor• Coordinating the project• Implementing• Costs, considerations and lessons

Choosing a Vendor: Research

• Existing/Previous projects• Direct contact • References• Scanner types• Image resolutions• File outputs• Samples • Price quotes

Macbeth Project as Pattern

• Call to libraries• Comparing holdings• Arrangement with the Frick• MARC record loading

Archives of American Art

Comparing Holdings

MARC Record Loading

Cataloging

• Catalog material if needed• Mark for scanning• Supply list of needed catalogs to partners

Marking for Scanning

Photograph by Dan Lipcan

Condition Reports

• Do them.• Before shipping• Evidence of damage (or lack thereof)• Written or photographic

Condition Reports

Photograph by Dan Lipcan

Photograph by Dan Lipcan

Packing & Shipping

• Export data to vendor• Track materials (check out)• Pack & ship to vendor• Material is irreplaceable

Data Export to Vendor

Checked Out

Scans Return

• Receive and distribute files• QC a sufficient sample• Report problems immediately

Materials Return

• Unpack material• Compare to condition report• Check-in volumes• Report problems immediately

Load Digital Files

• Transfer files to local content management systemo Remote hostingo OPACo OCLC's CONTENTdm

MARC Records/OPAC

• Separate records for e-version• Export and modify MARC records

o MarcEdito Global update (Innovative ILS)

• Load records with live links

MarcEdit

MARC Record Set

Marketing

• MARC record set for other libraries• Patrons• Library Web site• ARLIS-L and listservs• Wikipedia

Lessons

• Condition reports• Wear & tear

Photograph by Dan Lipcan

Time Lessons

• Everything Takes Longer• Track hours invested • T.G.F.I. • Get lawyers involved early on [Undue Diligence?]

Financials, Macbeth Project

Average cost per page [includes scanning, file conversions,

metadata, shipping, DVDs]$ 1.88

Average cost per item[average pages per item: 4.27]

$ 8.03

OK, Next

• Knoedler Gallery Project • CONTENTdm• In-house vs. outsourced• Assessment• Backup & preservation • Internet Archive • Get better at this

Dan Lipcan Thomas J. Watson Library The Metropolitan Museum of Art dan.lipcan@metmuseum.orglipcan3