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Factors to consider when choosing the content management software
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What to consider By
Patrick Alfred Ongwen & Koyier Francis
• Consider carefully the basic functionality you need
• Indexing and retrieval• Workflow-forwarding right information to
right people at the right time (Privacy right)• A web-based system-One central system • Scalability-Network/handling growing
amount of work• Automation of retention and Destruction
schedules
It’s the interface through which content is added and amended
Managing Assets Ensure the CMS you select forces content
providers to add attributes to images How it deals with uploading and attaching
files CMS should provide basic image editing
tools
This is where most users start from when looking for content
Freshness: how often does the search engine index your site.
Thoroughness: does index the entire content of each page
Speed: how long does the search engine take to return results
Scope: Can you limit the scope of your search Customization: can you control how the results
are displayed
You need a CMS that allows flexibility in the way content is retrieved and presented.
Content presentation should not be dictated by technology
User Interaction It should allow you to gather feedbacks,
comments, chats, host forums and get user ratings
You need more control over who can edit you website
One can post job advert but not add content on the home page
Versioning Being able to revert to the last saved state It allows to quickly recover what might been
posted by accident
You need to be able to run several websites from the same installation
New websites that target narrower audience
Multilingual Support It should be able to accommodate several
languages apart from the domestic language
Integration It should allow you to integrate different
departments of the organization
The vendor you consider should have high level of knowledge, expertise and experience of the software
Communicate your expectation clearly The Vendor should be able to offer staff training,
set-up, consultation and maintenance Licensing, Accessibility, Security, training
and much more