Wimba Presenters Guide

Extension/REC Fall Conference 2010

Presenter Preparation

Obtain a username, password, and room from Ag Comm (Scott Swanson or Bruce Sundeen).

Make sure you have presenter rights to your room and the right equipment.

Visit the room and pre-load materialsMake sure your room is open for access Practice! Create a practice archive

Participant Preparation

Invite participants ASAP Equipment needed to meet over Wimba

PC or Mac computer

Microphone and speaker (headset is best!)

Web browser – Internet Explorer,

Firefox, Safari

Equipment info – IVN Website http://www.ndivn.nodak.edu/web/Wimba/EqpNeeded.asp

Participant invite

Meeting invitation - provide information on testing the equipment prior to the meeting. Have them run the Wizard!

“To ensure you can properly access and view the presentation, we recommend you run the Wimba Set-Up Wizard at least a day prior to the meeting. You can find the Wizard at www.ndivnlc.wimba.com”

Prior to testing, inform them to:• Turn off Yahoo or Google Toolbars• Turn off pop-up blockers• Provide link on disabling pop-up blockers and other informationhttp://www.ag.ndsu.edu/wimba/quick_reference.html

Wimba can handle up to 300 participants

Optimal up to 70 participants

How many participants?

Participant invite

Send clear directions: Website address for the meeting. Room ID or other access information. How to access the phone option. What do attendees need to prepare or bring to the

meeting. Who to call prior to the meeting if there are any

questions - will it be you? Who to call during the meeting if there are problems

– ALT Wimba Help Desk

1-866-940-0065

Presenter Access

Navigate your web browser to:http://www.ndivnlc. wimba.com/

If you have not used Wimba before, click on Setup Wizard to ensure you have the necessary settings.

Presenter Access

Login in with the User Name and Password you were provided as a presenter.

Lobby

Once you have logged in, you will enter an area referred to as the “Lobby”.

Find the room you will use for your presentation. Using your mouse, left click on it.

Content Frame

PresenterConsole

Text Chat Area Participant Area

Media Bar

Presenter’s Console: Access Content

To access PowerPoint and other preloaded items such as polls, click on Default Content Folder box to select which content you want to view/present.

Click the to display the items. Click the Go button to display the folder

selected. The allows you to preview your

slide before viewing by clicking on it. To advance slides, use the right and left

arrow keys. To import PowerPoint slide on the fly,

click on the and follow instructions.

Starting the Meeting

Meeting Slide – name of group or agenda Provide information on how to use Wimba:

Audio

Video

Text Chat

Set the ground rules Announce yourself before speaking Asking questions: raise hand or text message

Appoint a meeting facilitator if you are presenting

e-Board FeaturesArrow: Click on arrow to change direction. Pencil: writing tool. Click on it, changes to a highlighter.

Line: Click& hold where you want it to begin, drag it to end position, and release mouse

Ellipse: click your mouse and drag until size you want, and release. You can adjust line thickness and color.

Undo: erases last change

Line Thickness – 3 choices

T for Text: type by pressing T and then click where you want to begin. Select text color first.

Color Palette: for drawing and text tools.

Erase: removes all markings on e-Board

Clear slide removes EVERYTHING from e-Board

Import image or graphic, such as JPEG or GIF file

Save what is displayed as a slide in the Content Folder.

Screen Grab allows you to post a screen shot of your desktop

Enable allows you to give control to a participant

Presenter’s Console: Application Share

Application Share can be used for:Sharing a document or another software

program. Examples: Share a Word document or Excel spreadsheet

Demonstrating actions by the presenter or student of their desktop.

Application Share: Content View

If you selected to view in Content Frame, you have 3 options:

Window: allows you to show one window on your desktop.

Screen Area: preferred. You will be able to set the size of your viewing area. A draw box will appear – drag the lines around the area you wish to share.

Full desktop: your entire desktop will be in view

Select OK, when ready.

TIPS: Have the document you wish to share open on your desktop before beginning App Share. Ask students if they can see the document.

Accessing Breakout Rooms

Most Wimba rooms will have been created with at least 3 breakout rooms.

Click on Breakout Rooms, in the Presenters Console,

Breakout Rooms: Distribute Students

You can distribute students in the breakout rooms either AUTOMATICALLY or MANUALLY.

You can not archive in the breakout rooms.

As an instructor/presenter, you can move yourself from one room to another.

Breakout Rooms: Automatic Distribution

Click on Automatic Select the number of

breakout rooms you wish to use, this will automatically move the students.

Click on the MOVE button.

Breakout Rooms: Manual

Select MANUAL Click on student’s name and

drag them to the breakout room.

For a group of students – hold down CTRL key to select more than one.

To move them back to the Main Room, click on each name and drag them to the Main Room.

Breakout Rooms:Showing PowerPoint

Step 1: In the Main Room under Presenter’s Console, select your PowerPoint Slides in the drop down box and click on Go.

Step 2. Click on the Preview button for the slide you wish to show

Breakout Rooms:Showing PowerPoint (cont.)

Step 3: This box will pop up - which will allow you to Push Slide to which room you want. Select All Breakout Rooms or a specific breakout room.

Step 4: Click on Push Slide. This will move the slide to the selected room

Enabling E-Board for Students

STEP 1: From the Presenter’s Console, click on e-Board so the tools on the left show.

STEP 2: Click on ENABLE in the e-Board tools.

Enabling E-board for Students (cont.)

STEP 3: Click on name of individual to allow and click on Update OR if you want all students to have access, click Enable All.

Name or Names will then be displayed in the Enabled box.

Disable E-board for Students

To Disable –

Click on Student’s name and click on Update OR if more than one student, click Disable All

Uploading PowerPoint on the Fly

It is recommended that you load PowerPoints prior to class as it will take time to load if doing it on the fly.

In the Presenter’s Console select the PowerPoint Upload icon

Uploading PowerPoint on the Fly

STEP 1: Click on Browse to locate the PowerPoint file on your computer.

STEP 2: Select where you wish to display the PowerPoint. E-board is recommended so you can annotate the slide.

STEP 3: Click on IMPORT

Accessing Archive

To make archives available to participants after the event, you will need to have Room Administrator Access to open the room. If you do, follow the steps in the next slides.

If you do not have Room Administrator access your Wimba Campus Contact will need to enable the archive.

Accessing the Archive – Step 1

To open an archive, you will need to enter the Administrative section.

Go to: www.ndivnlc.wimba.com/admin Login with your user name & password

Oops!

What happens if you are presenter and you lose talk capabilities? Use text chat and let the room know

What happens if my computer goes down? Have a back up facilitator until you get back online

Ending the Meeting

State when the meeting is officially over.Stop archive.Announce to attendees how archive will

be made available.Announce how to exit meeting. Stay online for a few minutes after others

have left to answer questions.

After the Meeting

Reflect on your presentation Review the archive and make sure it’s

open for access Note all unexpected issues encountered

and work with appropriate people Ask for feedback from others to improve

Wimba Pronto

Available through ALT by way of a Learning Management System such as Moodle or Blackboard.

Allows for instant access to a list of colleagues

Texting, audio, video, content sharing, white board

When to use Pronto

Informal impromptu meetings Perfect for asking quick questions without

dialing the phone. Collaborate with a colleague quickly and

instantly Send a quick message to a group Meet in a small group for discussion

Resources

For more information about Wimba:

Wimba website:www.wimba.com

NDSU Ag Comm www.ag.ndsu.edu/wimba/quick_reference.html

Wimba Classroom Links  http://alt.ndus.edu

-click on Web Conference, then Wimba Classroom, then Training Resources

NDSU Ag Commwww.ag.ndsu.edu/wimba/quick_reference.html

www.wimba.com/services/instructor/classroom

Choose – Presenter Guide 6.0 (PDF), Application Sharing (PDF)

Content Display (PDF), Web Page Display (PDF) Getting Ready Guide (PDF), Success Guide

(PDF)

Wimba Pronto Links http://alt.ndus.edu

-Click on Web Conference, then Wimba Pronto, then Training