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Automate it – open access (compliance) as by-product of better workflowsDigital Science Webinar: Smarter Open Access Workflows, 11 May 2016
Dr Torsten Reimer, Scholarly Communications Officer http://orcid.org/0000-0001-8357-9422 / @torstenreimer
Imperial College London
Imperial College London
• Faculties of Engineering,Medicine, Natural Sciencesand the Business School
• Ranked 3rd in Europe / 8th in theworld (THE 2015-16 rankings)
• Net income (2015): £969m, incl.£428m research grants/contracts
• ~15,000 students, ~8,000 staff, incl. ~3,900 academic & research staff• Staff publish 10-12,000 scholarly articles per year• 2015 APC spend: £1.7m• Data-intensive research: largest data traffic into UK academic network• Committed to open access and best practice in data management
The challenge: (sample of) UK funder requirements
• Research assessment brings College ~£100m/year• Required: article deposit within 3 months of acceptance
Higher Education Funding Councils
• Report all outputs to funder via ResearchFish system• 100% open access to scholarly articles by 2018
Research Councils UK
• College able to track location of all data assets• Ideally all research data made available publicly
Engineering & Physical Sciences Research Council
Publications tracking at Imperial College
Symplectic Elements
Scopus
Web of Science
arXiv
PubMed etc.
College grants
College HR
CollegeRepository
Staff web pages
Individual Academic
HOWEVER: Selection of issues with current workflows
• Authorship of articles not always recognised reliably
• Accuracy and completeness of publisher metadata
• Limited or no tracking of non-traditional outputs (data, software, etc.)
• No publisher workflow for article metadata/manuscripts on acceptance
• Issues with sharing data between systems (lack of identifiers), incl. finding co-authored publications on other universities’ repositories
Þ Requires academic action (linking data sources, claiming articles)Þ Inefficient manual workflows (repeat data entry), disliked by academics
Simplify compliance: combine green & gold workflow
On acceptance•Deposit•Apply for APC
•Link funding
Manuscript into
repository
APC data into
ASK OA
Compliance with
green & gold
mandates in one step
Managed through Symplectic (+ASK OA)Ask for minimum information required
ASK OA (cloud-based APC management system)
Progress made
2013 2014 20150
1000
2000
3000
4000
5000
6000
Open Access outputs
DepositsAPCs
2013 2014 2015 20160
200400600800
100012001400160018002000
ORCIDs in Symplectic
• College meets RCUK and Wellcome Trust targets• 18x increase in deposits between 2012-2015
Automated “on acceptance” workflow with ORCID
Author links ORCID with
CRIS
…shares ORCID iD with
publisher
…shares funder information with
publisher
Publisher mints DOI on
acceptance
…shares iD and funder details with CrossRef
CRIS pulls data from CrossRef, using ORCID iD
Jisc Publications
Router
manuscript
Link via iD
http://www.imperial.ac.uk/orcid
CRIS = Current Research Information System (Symplectic Elements at Imperial)
Conclusion
• Aim: author interacts only once with each output, ideally on acceptance
• All information required to understand an output is embedded in metadata, from acceptance, and enhanced at later stages:• Accurate dates: acceptance, publication• Identifiers: DOI, ORCID, Funding Data, institutional ID• Clear licencing information
• Systems automate sharing of data, data enhanced as it is passed on
Þ Make scholarly communications more efficient for all parties involvedÞ Automate OA, make compliance a by-product of good workflowÞ Publisher can add value by providing useful metadata early