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By Lucy Andrew
ARLEY HALL HIERARCHY
Events ManagerAshleigh
Technical Manager
Jordi
FOH ManagerGemma
Marketing ManagerJordan
Lighting Designer
Joel
Set Designer
Matt
Assistant Technical
Manager LXDrew
Assistant Technical
Manager SoundSophie
Assistant FOH
Lucy/John
Assistant Events
ManagerPaul/JPS
Assistant Marketing Manager
Anna
As Ashleigh is events manager it is her job to chair all of the planning meetings, this will include
setting deadlines and overseeing decision making. As she is the manager of the whole event she will
have to liaise with all departments within the events management team as well as liaising with the client. Ashleigh will have overall control of the
event’s budget and will organise the department allowances accordingly. She will have to have a
contact from the venue to discuss important factors of the event and to also prevent any grey areas
within the planning.
EVENTS MANAGERASHLEIGH GOW
The two assistant events managers will help Ashleigh to ensure the smooth running of the event. In
planning meetings it will be their responsibility to take minutes and to make note of all action points discussed within the meeting and their deadlines. They will be in charge of producing all legal documentation such as
licences, consent forms and risk assessments that are required for the event to take place. On the night of the event they will make sure that all performers are comfortable and that their needs have been met, they
will also assist Ashleigh in liaising with the manager of the venue to check that there are no issues.
ASSISTANT EVENTS MANAGERSPAUL POPE & JORDAN POTSIG-SIMPSON
As the technical manager Jordi will be in charge of all technical matters to do with the event. This will include sourcing equipment we need but do
not have, whether we can hire the equipment instead of having to buy it and also trying to find the best price possible as we will be working with
a budget. He will perform any maintenance required on the equipment. He will work with the
lighting and set designers by checking their concepts are relevant and he will also advise them on what equipment is or can me made available to them. Jordi will also lead the operators and crew by designating them jobs on the day throughout
set up.
TECHNICAL MANAGERJORDI WILLIAMS
Gemma will be in charge of all aspects of the front of house area from the interval catering to
devising a car parking plan. She will lead the front of house team on the night and will be in
constant contact with all members until the performance begins via radios. Gemma will
oversee any sourcing that takes place including all equipment required and any products for the interval. She will also oversee the running of the raffle including sourcing prizes and devising an
effective process for the tickets to be sold. Gemma must make sure that all areas are running smoothly and are efficiently manned by any staff
she has brought in for the event.
FRONT OF HOUSE MANAGERGEMMA JOHNSTONE
As marketing manager Jordan will be in charge of all aspects of the advertising process. He will
organise a campaign for the event and build up public awareness of the event with the campaign.
He must work with his team and lead them on decision making for initial concepts, colour
schemes, and final designs. He will be in charge of presenting the marketing teams ideas to the
whole events management team in planning meetings, he will have to take on constructive criticism and develop a concept that the whole
team agrees with. He will also have to liaise with the marketing manager for Arley Hall to ensure
they are also in agreement with the concepts the marketing team devise. He will be in charge of distribution of the posters and flyers as well as
raising awareness via the internet.
MARKETING MANAGERJORDAN SIMPSON
As lighting designer for the event Joel will have to develop colour schemes and various lighting plans. He will have to work alongside the set designer to see how they wish to stage the performance and
whether they have any special requirements for the set or not He will have to work alongside the
Technical manager who will guide him with what equipment is available to him and whether or not
equipment will be able to be hired for the event. Joel will have to present his ideas to the events
management team to ensure it follows the brief and the marketing concepts.
LIGHTING DESIGNERJOEL MURRAY
As set designer Matt will have to come up with various initial ideas that follow the brief. He will
then present these back to the events management team within planning meetings and make any necessary changes. Matt will have to work alongside the lighting designer by telling
him of any special requirements for lighting and how he wishes to stage the performance. Matt will have to develop final set designs that work
with the space he has been given to work with. He will also have to work alongside the technical
manager to inform him of any equipment that will be need transporting to the event and should any
pieces of set need sourcing.
SET DESIGNER MATTHEW ELLIOT
The assistant technical managers will work alongside the technical manager to help with
sourcing, developing equipment lists and organising transportation to the venue for all of
the equipment needed. They will lead the crew in the set up of the equipment on the day and will
act as the operators of sound and lighting for the performance. It is their job that each piece is
rehearsed and that the performers are happy with it.
ASSISTANT TECHNICAL MANAGERSANDREW TURNER & SOPHIE BROWN
As assistant front of house managers Lucy (myself) and John will assist Gemma in the
organising and running of all of the front of house areas. We will lead the teams of staff that we have brought in with the front of house set up and we
will also brief them on their duties throughout the performance. We will assist Gemma in sourcing
equipment, refreshments and raffle prizes as well as helping to devise efficient systems for car parking, interval sales and raffle ticket sales.
ASSISTANT FRONT OF HOUSE MANAGERSLUCY ANDREW & JOHN MCDERMOTT
As assistant marketing manager it is Anna’s role to deputise the marketing manager. She will help
with all design aspects and make note of any feedback given in planning meetings by the
events management team. She will ensure that all advertising is reaching an audience and lead the
setting up of posters and flyers.
ASSISTANT MARKETING MANAGERANNA BROWN