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Poster presentation used at SHSU book festival
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SAVING SCHOOL MEMORIES
THE SCHOOL LIBRARY AS ARCHIVE AND MUSEUM
ARCHIVES
WHAT IS AN ARCHIVE? WHO USES ARCHIVES?
A collection of materials that document the lives of people in a community.
Students, journalists, lawyers, historians, and those interested in local history or genealogy
WHAT MATERIALS BELONG IN A SCHOOL ARCHIVE?
Materials that have historical significance such as… Letters Diaries Photos Maps Audio and video recordings Class Pictures Sports Memorabilia (trophies, plaques, medals) Legal documents like blueprints and building plans
HOW ARE LIBRARIES, MUSEUMS, AND ARCHIVES CONNECTED?
Cura
te Have programs and exhibits
Colle
ct Organize and circulate materials
Pro
vid
e
Acc
essAllow
public to view and utilize
All Three Institutions…
WHY SHOULD THE LIBRARY PRESERVE SCHOOL HISTORY?
To keep a record of the way the community has grown and changed
To create a living record of the school and community
To help students and families learn how to preserve their own cultures and traditions
So that those who want to learn about the past will have a resource to find information about people, places, and things from long ago
HOW DO YOU DEVELOP A COLLECTION
Encourage students, family, and community members to bring in items related to the school/community during National Preservation week
Digitize photos and documents Be sure to have a signed release for
donations Collaborate with local agencies like
historical societies, and museums.
HOW CAN YOU PROMOTE THE COLLECTION
Create displays to exhibit in the library or other school locations
Have students create PhotoStories about certain eras or events
Retain a searchable database Label artifacts and photos with as much
information as is known Create curriculum activities that use materials
to teach local history Allow public access through the school website
CATALOGING MATERIALS
Unpublished manuscripts, photos, and materials are categorized as archival material
They should be grouped by subject matter and by date
Keep a clear record of how you categorize materials so others can use your system
Use a database to keep track of items
WHO SHOULD BE INVOLVED?
Have students conduct audio or video interviews
Encourage families and community members to lend or donate items
Ask PTA and teachers for items that may be in the school
Collaborate with local libraries, historical societies, churches, and museums
PRESERVATION ACTIVITIES
“Saving Family Treasures” Day Sharing Family Recipes Activities “Tell us your Story” Day Hire archivists for a day to help begin
the collection and teach preservation skills to the public
Offer free scanning of family documents and photos
CELEBRATE NATIONAL PRESERVATION WEEK @YOUR LIBRARY (AN INITIATIVE OF ALA AND ALCTS)
April 24-30, 2011 Every library is encouraged to do one
preservation activity Encourage families to preserve their
photos, letters, and other documents Visit the website for an extensive list of
ideas and resources ww.ala.org/preservationweek/
ADDITIONAL RESOURCES
National Archives Modern Archives Institute www.archives.gov/preservation/modern-archives-institute/
NorthEast Document Conservation Center www.nedcc.org/home.php
Smithsonian Archive Center www.siarchives.si.org American Heritage Preservation Grant www.imls.gov/ Society of American Archivists www2.archivists.org/ Library of Congress www.loc.gov
American Folklife center Prints and photograph division Manuscripts division
CATALOGING RESOURCES
Roe, K. (2005). Arranging and Describing Archives and Manscripts (Archival Fundamentals Series II). Society of American Archivists.
Backstage Library Works www.bslw.com (One of several companies that will, for a fee, organize, preserve, and catalog a collection)
ARCHIVING SUPPLIES “BOX”
Plastic sleeves for photos in various sizes Acid-free backing paper Acid-free envelopes, files, and labels in
various sizes Preservation boxes White gloves Flash drives, CDs, and other digital storage
devices High-resolution scanners
LAURA SISSON
SHSU, Class of 2010 Librarian, Woodlawn Elementary School and
Woodlawn Hills Elementary School, San Antonio ISD