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An Event Proposal:

Wedding Anniversary

Theme:

50th Wedding

Anniversary

Presented to:

Prof. Ahlee Genova

Presented by:

Christian M. Magallanes

III-COM

August 18, 2016

A.Y. 2016-2017

(Organizer)

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Estrella cor. Amapola Sts.,

Rockwell Center

1200 Makati City

Manila, Philippines

Tel No.: (+62) 899-1234

Cell No.: (+63) 912-345-6789

E-mail : cmm.thecompany@gmail.com.ph

Website: www.thechristianmontierde-magallanescompany

August 18, 2016

Mr. Luke A. Chan

Manager

Bella Ibarra Garden and Hotel

Quezon Avenue,

Quezon City, Manila, Philippines

Dear Mr. Chan:

This letter is to inform you that our company, The Christian Montierde-Magallanes

Company, intent to submit a proposal for your Garden and Hotel. We would to use as the venue

for the reception of the Golden Wedding Anniversary, that will make our clients have warm

memories. The proposal will guide you about the background of our company and the service we

can offered.

Our company is looking forward to work with you. You can reach me any time.

Thank you very much.

Sincerely yours,

MR. CHRISTIAN MONTIERDE-MAGALLANES

Event Manager

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VISION

The Christian Montierde-Magallanes Company is envisioned to be the biggest Wedding

Anniversary Company in Asia with the aim passage. The company will offer you a luxurious,

affordable and memorable event on being together with your partner.

MISSION

The Christian Montierde-Magallanes Company is the Asia‟s Wedding Anniversaryoutlet a

luxurious, affordable and memorable service can satisfy your celebration on being together with

your partner in the century.

OBJECTIVES

The Christian Montierde-Magallanes Companyis an arrangement to change the Asia‟s

Wedding Anniversary celebration place with the original of its kind concept.

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COMPANY PROFILE

The Christian Montierde-Magallanes Company is a popular Wedding Anniversary Company

where provide guidance in a luxurious, affordable and memorable celebration of being together

of the couples. The Christian Montierde-MagallanesCompany is owned by Mr. Christian

Montierde-Magallanes, the CEO and the same time the Manager. The Christian Montierde-

Magallanes was built on August 12, 2016. The company is part of the biggest Wedding

Anniversary Company in Asia and it is similar to turning the couple to celebrate their

anniversary with the company. The company also offers different way of service regarding on

the theme that you provide and also it is connected in the distinct area of the country.

CAPABILITY STATEMENT

The Christian Montierde-Magallanes Company provides excellent customer service and

world-class wedding anniversary to provide couples‟ luxurious, affordable and memorable event

on being together.

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INTRODUCTION

Wedding Anniversary events celebrate important milestone in a couple‟s life together, and

provide an opportunity for friends and relatives to join in celebrating that milestone. While most

anniversary events occur at milestone interval such as 10 years, 25 years, or 50 years, any

anniversary can be a celebration.

For many couples, the anniversary celebration includes a renewal of vows. This is may be quite

similar to an actual Wedding, with all the same detailed facets to coordinates Flowers, Décor,

Music and photography, as well as details of the reception.

Almost all wedding anniversary events include a reception. They are commonly held in an “open

house” format where guest come and go during the specified time frame usually a weekend mid-

afternoon. A small event may be located at the couple‟s home; if many guest are expected,

another Venue may be chosen, such as a church fellowship hall, community center or

commercial venues, such as a Hotel.

Once again, Refreshments and Food are a central aspect of the festivities. Food may be provided

by the family, friends an outside caterer, or the catering staff of the venue.

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Secretariat

Event Director

Responsible for managing events and ensuring deadlines and budgets are adhered to and

directs coordination of activities to prepare for the day of the event.

PRIMARY RESPONSIBILITIES

Manage staff responsible for event coordination activities.

Coordinates details of event such as conferences, weddings, birthdays, anniversaries,

charity events, surprise parties, trade shows, sales meetings, business meetings,

employee appreciation events and virtual events.

Hire, train, and educate staff on proper event procedures.

Calculate budgets and adjust when necessary etc.

Project Manager

Project managers ensure the project is completed on time and within budget, that the

project‟s objectives are met and that everyone else is doing their job properly. Projects are

usually separate to usual day-today business activities and require a group of people to work

together to achieve a set of specific objectives. Project managers oversee the project to ensure the

desired result is achieved, the most efficient resources are used and the different interests

involved are satisfied.

TYPICAL RESPONSIBILITIES INCLUDE:

Agreeing project objectives

Representing the client‟s or organization‟s interests

Providing advice on the management of projects

Organizing the various professional people working on a project

Carrying out risk assessment

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Program Coordinator

Program coordinator provides departmental support for member services including

application processing; posting and processing of due payments and high quality customer

service and information to organization members; and serves as liaison with the finance and

information services departments to ensure departmental accuracy and streamlined processes.

ESSENTIAL FUNCTIONS:

Provide necessary back up for the entering of the new member applications and verify

that all information is accurate.

Notify applicants of any additional information needed in a timely manner as necessary.

Batch and process applications

Provide accurate and quality customer service and information for all inquiries via phone,

fax, mail, or e-mail, etc.

Venue Coordinator

DUTIES:

Identifying requirements for suitable venue

Coordinating the selection of a suitable venue including ensuring that the venue meets

essential requirements.

Coordinating communications with the venue and reporting back to the board.

Checking that necessary administration in relation to the venue is carried out (including

booking, contractual arrangements and payment)

Keeping records of information related to the venue, etc.

Equipment Coordinator

To assist in planning, organizing and coordinating the County‟s sound equipment

maintenance programs; to lead, oversee and coordinate assigned personnel performing

maintenance and repair work on vehicles and equipment; and to do other work as required.

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TYPICAL TASKS:

Coordinates a regular vehicle and/or equipment maintenance program and establishes

repair priorities.

Assists in preparing the section budget and annual work program, including time and cost

estimates and detailed material specifications; makes recommendations on the purchase,

allocation and disposal of motor pool and other vehicles, machinery, equipment, parts

and supplies.

Assists in the diagnosis of problems and evaluation of necessary repairs; authorizes use

of replacement parts and materials; plans and schedules training on new and specialized

maintenance and repair techniques; assists in obtaining collision/repair estimates for

insurance purposes, etc.

Promotions Coordinator

A promotion coordinator focuses on getting the word out about her company‟s latest or

ongoing products and services. She puts a positive spin on what her company was to offer,

highlighting its best attributes to potential advertisers and customers. She also analyzes trends

and assists in setting prices, paying close attention to what the competition is doing. In some

cases, promotion coordinators handle public relations tasks, writing and distributing press

releases, setting up interviews of key company personnel and enhancing the company‟s overall

image.

Coordinate sales force promotions stimulating performance and produce incrementally.

Assist in development and implementation process for sales force promotions.

Develop support materials like brochures, flyers, scripts, videos, and field

communication.

Research among sales force and competitors‟ promotional activities.

Provide project status updates to Promotions Director, etc.

Officials Coordinator

The Officials Coordinator is responsible for the resource planning, recruiting, selection,

training, and recognition of the officials hired in an event.

RESPONSIBILITIES AND DUTIES:

Assess the human resource needs for the event for general running and special events.

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Recruit and recommend the appointment of volunteers to roles that suit them.

Organize the orientation and the synchronization of the program with the hired officials.

Identify and organize the training and education opportunities for the hired officials.

Hospitality Coordinator

Hospitality coordinators are usually of one the three following types: event coordinators,

conference and banqueting coordinators, and corporate hospitality coordinators. Corporate

hospitality coordinators form the major chunk of hospitality coordinators. They look after groups

of corporate visitors at events, exhibitions, conferences, or meetings. Their duties and

responsibilities include: preparing hospitality rooms for visitors; ordering and stocking supplies;

meeting guests and ensuring that all needs are met; cleaning rooms; supervising helpers in

hospitality; assigning rooms for upcoming guests; administering funds for ordering supplies; and

ensuring the Base Director has an up-to-date list of upcoming visitors.

Hospitality coordinators perform a host of duties which include (may include):

Helping to plan programs and venues.

Overseeing the management of visitors‟ accommodation and travel arrangements

Selecting speakers and briefing them on the day

Advising on and coordinating audiovisual service.

Merchandising Coordinator

A Merchandising Coordinator is responsible for the supply and promotion of products

needed in the event. You make certain that consumers have a wide range of carefully presented

and up-to-date merchandise to choose from. To be successful as a Merchandise Coordinator, you

must have extensive knowledge of the products you are selling, and a great understanding of

your customer base, so you can provide the commodities that will keep the register going.

Merchandising duties are:

Coordinating with the sales team

Planning, organizing, and finalizing giveaways

Follow up from the suppliers

Preparing and managing budgets

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p r o g r a mm e

Part I: Renewal of Vows

I. Prelude

II. Seating of Grandparents and Mothers

III. Processional

IV. Greetings

V. Declaration of Intent

VI. Prayer

VII. Unity Candle

VIII. Scriptures Reading

IX. Exchanging of Vows and Rings

X. Prayer

XI. Pronouncement and Benediction

XII. Presentation of Husband and Wife

XIII. Recessional

Part II: Reception

I. Blessing of the Food

II. Dinner (Song: Grow old with You)

III. Special Number

IV. Couple’s Speech

V. Home sweet home

VI.

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COLLATERALS (Venue)

PACKAGE A : For Catholic Couple Php 330,000.00

CHURCH DETAILS

-ideal set-up for aisle walk-away

- petals scattered on the carpet: yellow and white petals

Sample bouquet (preferably yellow and white)

RECEPTION DETAILS

1. l

a

n

Half arches will be used for the

walkway. Dangling crystal (preferably

gold or at least dipped in gold glitter;

again it must sparkle gold) will be

added at the half-arch.

Inside the reception area, a dance

floor will be installed. On top of it

will be the following design

For the wall post, I prefer this design.

But include some flowers as well.

Centerpiece table are preferably like this.

With dangling crystals/ gold beads again.

To holds the

drapes, I want

potted flowers

holding the

bottom part to

the

inside,flower

and pot again

are designed

according to

the theme and

motif.

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PACKAGE B: For Non-Catholic Couple Php 330,000.00

GARDEN DETAILS

-ideal set-up for aisle walk-away

- petals scattered on the carpet: yellow and white petals

Sample bouquet (preferably yellow and white)

RECEPTION DETAILS

Outside the Venue

Couple‟s Set and Design Couples Table with the Guest

Reception Area

For the wall post, I prefer this design.

But include some flowers as well

Table Setting Arrangement

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Food Catering

Packages A: Golden Cape Catering Menu Php 105,000.00

Grilled Beef Tenderloin

(Cooked on the spot)

Barbeque Baby Back Ribs

Chicken Pastel with

Golden Crust

Broccoli with Sea Asparagus Deep Fried Sea Bass with

Teriyaki Glaza

Grilled Prawns

(Cooked on the spot)

Cha Miswa or Noodles

Steamed Jasmine Rice

Assorted Mini Pastries

Red Ice Tea/Soda

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Package B: Hizon Catering Menu Php 104,000.00

Kansas Style Braised Pork

Barbecue

Stew Chicken in Red Wine

Sauce

Pan Seared Fish Fillet

Lemon Dill Sauce

Buttered Vegetable

Steamed Rice

Pasta Primavera

Peach Egg Tart Baked Egg

Custard on a thin pastry crust

topped with peaches

Iced Tea and Soda (

refillable )

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Cakes

Packages A: PHP 5,000.00

Packages B: PHP 4,500.00

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COST ESTIMATED

a. Venue Php 300,000.00

Event Coordination

a. On the day event coordination from ingress and egress. Ingress

is 2-3 hours before the events and egress is 1-2 hours after the

event.

b. Attends meetings with personnel and clients 4-timesbefore the

events for planning and proper endorsements from clients.

c. Coordinates with suppliers.

d. Provides scripts of programme for the event.

e. Provide and trains ushers and usherettes for the event. We c

can provide 5 usherettes for 100-150 paxguest.

f. Handles registration and tables arrangements as per Clients

preference.

g. Reminds guests before the wedding. List of guest should be

given 2 weeks before the event.

h. Supervise all the suppliers, performers ushers, hosts for the

event.

i. Provide cue for the host.

j. Supervise the designers for h venue.

k. Manage the church/ garden and reception ceremonies.

Php 75,000.00

(Discounted)

Photography and Videography

Photography

a. AVP Creation

b. Creation of a 5 minutes AVP that contains couples memorable

moments.

c. Printed Wedding Album with 20-30 best shots.

Videography

a. Professional video coverage of the entire event.

b. Video lighting and audio equipment.

c. Provide you a DVD (edited and raw).

Php 50,000.00

Dance Floor Rental

a. 10ft x25ft dance floor panels 10 pieces

b. Delivery charge

Php 30,000.00

Lights and Sounds System Set-Up

a. 2 units SRX Dual Speakers

b. 4 Units EVPX/M-Audio Monitor Speakers

c. 2 units Kevier Power Amplifiers

d. 1 unit Delta Dual Equalizer

Php 25,000.00

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e. 1 unit Zoom Studio Effects Processor

f. 4 units XM8500 Microphones

g. 2 units Shure Wireless Microphones

h. 12 units PAR-LED stage Lights

i. 1 units 575 Follow spotlights

j. 1 unit DMX controller

k. 2 units Tower Light Stands

Flower and Interior Décor

Entourage

a. Bride- orange Calla Lilies, Orange and Yellow Holland variety

Roses, with White Dendrobium Orchids Cascading Bouquet

wrapped in Satin with Crystals.

b. Female Principal Sponsors (5) – Orange Asiatic Lilies, Orange

Holland Variety Roses, White Lisianthus, Gren Cactus Roses,

Orange Alstroemerias and lube Roses Handled Bouquet.

Php 12,000.00

Ceremony

Entrance Arrangement

a. Arch will have yellow, white and orange flowers such as

Holland variety Roses, Carnations Alstroemerias, Dendrobium

Orchids with vines.

b. There will be Gold Organza in the middle Dropping to the

sides

c. The fabric will be continuously wrap the arch.

Aisle Arrangement

a. 8 gold in cans with White Holland Variety Roses

b. 6 Golds Candelabras without Glasses with Orange Holland

Variety Roses and White Dendrobium Orchids

c. Gold Tulle bows will be tied in pews (sequence: 1st row-with

Tulle and 2nd

row without tulle.

Alar Arrangement

a. 2 pedestal Arrangement made of Holland Variety Roses,

Carnations. Alstroemerias and Dendrobium Orchids.

b. 2 candle Holder Decorations

Php 30,000.00

Reception

Aisle

a. 6 sets of half archers with hanging gold beads and tear drop

crystals in the ends and flowers on top such as white Holland

variety roses.

b. White voile entrance curtain type

c. Red carpet

Php 30,000.00

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Draperies and Urn vase Arrangements

a. Alternate of bright yellow and white Geena around the vicinity

b. 12 Urn Vases with Flowers such as Holland variety Roses,

Carnations Alstroemerias, green cotton balls, etc.

c. For ceiling, Olympic Draperies made of White Geena with

hanging white lanterns n the middle.

Php 30,000.00

Walls Posts

a. 8 pcs. Of Gold Fans with “50” and Gold Ribbons and Floral

Sprays

Php 8,000.00

Bride and Groom Table and Backdrop

b. Back wall with white frosted organza curtain.

c. Floral spray in the Middle of draped gold fabric.

d. Number 50 around 3ft. this will be in glittery gold.

e. Couch

f. 2 pillars with flower on top.

Php 15,000.00

15 Guest Table Arrangements

a. Tall glass vases with flowers such as Holland Variety Roses

carnations. Alstroemerias, rice flower, Dendrobium orchids,

green cotton ball etc.

b. Hanging gold beads

c. Mirror

d. Votive candles

Php 25,000.00

B. Catering 700 per person ( 150 pax)

a. Grilled Beef Tenderloin

(Cooked on the spot)

b. Barbeque Baby Back Ribs

c. Chicken Pastel with Golden Crust

d. Broccoli with Sea Asparagus

e. Deep Fried Sea Bass with Teriyaki Glaze

f. Grilled Prawns

(Cooked on the spot)

g. Cha Miswa or Noodles

h. Steamed Jasmine Rice

i. Assorted Mini Pastries

j. Red Ice Tea/Soda

Php 105,000.00

C. Cakes

a. 5 layered cakes

Php 5,000.00

Free

a. Cake Table Decoration

b. Dessert Table Decoration

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TOTAL SUMMARY

Total Php 440,000.00

12% VAT 52,800.00

Grand Total Php 387,200.00

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Event Map

Packages A: The Manila Cathedral and Casa Manila Pasio

The Manila Cathedral informally known

as Manila Cathedral, is a Roman

Catholic basilicalocated in Manila, Philippines,

dedicated to the Blessed Virgin Mary as Our Lady

of the Immaculate Conception, the

PrincipalPatroness of the Philippines. The cathedral

serves as the see of the Archbishop of Manila.

Located at Plaza de Roma in the Intramuros district of the City of Manila, the cathedral was

originally a parish church owned and governed by the Archdiocese of Mexico in 1571, until it

became a separate diocese on 6 February 1579 upon the issuance of thepapal

bull, IlliusFultiPraesido by Pope Gregory XIII.The cathedral was damaged and destroyed

several times since the original structure was built in 1581 while the eighth and current instance

of the cathedral was finally completed in 1958.

Tourist Spot near the Vicinity of the Area

The BahayTsinoy is a museum located in the

Intramuros section of Manila. Housed within

the Kaisa-Angelo King Heritage Center

building, the museum documents the history,

lives and contributions of the Chinese in the

Philippine life and history.

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Casa Manila Patio

Casa Manila is a museum

in Intramuros depicting colonial lifestyle

during Spanish colonization of the

Philippines.

The museum is the imposing stone-and-wood

structure c. 1850, one of the grand houses in

Barrio San Luis (one of the four original

villages of Intramuros) is located across

historic San Agustin church and bounded by Calle Real, General Luna, Cabildo and Urdaneta streets. The

other two are the Los Hidalgos, c. 1650 and Cuyugan Mansion, c. 1890

Fort Santiago

Fort Santiago is a citadel first built by Spanish

conquistador, Miguel López de Legazpi for the

new established city of Manila in the

Philippines. The defense fortress is part of the

structures of the walled city of Manila

referred to as Intramuros.

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Package B: Bella Ibarra Garden and Bella Ibarra Hotel

Tourist Spot near the Vicinity of the Area

Eton Centris

Eton Centris was announced in October 2008 as Eton's

second major mixed-use development township project,

after the 1,000 hectares (2,500 acres) Eton City in Santa

Rosa, Laguna. In total, the development was planned to

have seven office buildings and ten high-end residential

condominiums. Eton developed Centris Station and

Centris Walk simultaneously with two other

projects: Eton Corinthian (also in Quezon City)

and Green Podium (near De La Salle University); the expected total annual revenue from the

three projects was PHP300 million, with a projected 60 to 70% occupancy rate at opening.

ABS-CBN Tower

The ABS-CBN Broadcasting Center in Diliman, Quezon City,

the Philippines is the main headquarters ofABS-CBN

Corporation and its subsidiaries. It consists of a triangular compound

with an area of approximately 44,000 square meters.[1]

It was

originally built in 1968 and was then the most advanced broadcast

facility in Asia until March 1973 when NHK Broadcasting

Center in Japan was formally opened. Today it is now the country's

largest and most technologically advanced broadcast facility,

capable of broadcasting multiple and simultaneous live SD or HD

audio-video feeds to any parts of the world and vice versa.

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MEMORANDUM OF AGREEMENT

This contract is made effective as of ____________________, by and between The

Christian Montierde-Magallanes Company and Partners to Mr. & Mrs.

_______________________, following of our meeting last _______________, during which we

discussed your employee engagement and our professional‟s roles in helping you plan it.

It is our understanding that you will retain us as Professional Event Consultant and Employee

Engagement Coordinators for your employee engagement scheduled on _________________.

Description of Services as consultant includes:

At least 4 consultations with you via telephone/email

Assistance in budget determination and breakdown as needed

Discussion of theme

Up to 12 hours of professionals in-person consultation time throughout the planning

process.

As the client, you will rely on us to work as many hours as maybe reasonably necessary to fulfill

our obligations under this agreement.

Conditions

I understand that our role will be that of advisor and coordinator. You will make the

actual selections of service providers and I will implement those selections.

You will make payments as follows (On Cash Basis Only):

First Payment: After signing of Contract or Letter of Agreement; Down payment

of 15%

Second Payment: A day or two before the planning and preparing stage starts;

80% of the remainder

Final Payment: A week or two before the day of the event day; remaining

balance.

It is also your responsibility to notify me of any changes in a timely manner. I shall not

be held liable for any changes made by you or your selected service provider.

We will use our professionals judgment when taking action in regard to changes,

weather, tardiness, non-performance, etc. Based on the situation, time limitations and/or

your wishes.

In the event a venue coordinator is on site. We will work with you and the coordinator as

needed.

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Pricing and Payment Terms

The cost of the event management services provided by the CONTRACTOR: AS

ABOVE STATED THE FOLLOWING BREAKDOWN.CLIENT will make payments as

follows:

A non – refundable down payment upon acceptance of this agreement.

First Payment : After signing of Contract or Letter of Agreement; Down payment of

15%

Second Payment : A day or two before the planning and preparing stage starts;

80% of the remainder

Final Payment : A week or two before the day of the event day; remaining balance.

Term/Termination

This agreement will terminate automatically upon completion of the services required by

this letter of agreement.

Change/Cancellation

Any changes made to this letter of agreement must be made in writing and signed by all

parties. You may not cancel this agreement, in writing, for any reason. If the event is cancelled,

refunds are limited to unearned fees, funds in excess of unused or non-refundable fees and out-

of-pocket expenses. If you cancel less than 10 days before the event –there will be no refund. If

the event is not cancelled, there will be no refund.

Acts of God

If an act of God, such as fire, flood, earthquake or other natural calamity shall cause you

to cancel your event; I will require payment only for the time actually spent planning your event.

If your understanding parallel mine, please sign one copy of this letter and return it to me

along with your payment of 15% to the chosen package.

I wish you all the happiness and look forward to working with you to make your event the most

enjoyable and memorable say of your life.

____________________

Event Planner‟s signature

Accepted:

Client‟s signature: __________________________

Date:

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APPENDIX

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CHRISTIAN M. MAGALLANES

Estrella St. cor. Amapola St.

Brgy. Guadalupe Viejo, 1200 Makati City

: (+63) 916-945-1326

Email Address: magallanes.christian11@gmail.com

CAREER OBJECTIVE

I want to succeed in a stimulating and challenging Office environment, building the success in

the company while I experience advancement opportunity in the field of my specialization.

EDUCATIONAL ATTAINMENT

Tertiary Bachelor of Science in Office Management 2016 - Present

University of Makati

J.P. Rizal Ext. West Rembo, Makati City

Secondary University of Makati 2012 – 2014

Senior High School

Information Technology

Barobaybay Academy Mission School 2008-2012

Brgy. Barobaybay, Lavezares, Northern Samar

Primary Bani Elementary School 2000-2006

Brgy. Bani, Lavezares, Northern Samar

SEMINARS ATTENDED

Educators’ Training Seminar:Positive Education in the Philippines: “Educating for

Academic Success and for Well-being Program” Rizal- Marikina City

April 4-8, 2016

Work Ethics: Theme “Proper Decorum: Redefine the Process of Moving Forward”

University of Makati

March 10, 2015

Leadership Development: Theme “Teamwork and Confidence: Crossing Beyond Potential

Boundaries”

University of Makati

September 22, 2014

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TRAININGS

In- Campus- Training (150 Hours)

OJT and Placement Office

January – March 2016

On- the- Job Training (248 Hours)

Philippines Overseas Employment Administration (POEA)

Prosecution Division

November 18, 2013-February 17, 2014

WORK EXPERIENCE

OFFICE CLERK

Missionaries of the Child Jesus

Office of the General Treasurer

April 2012 –Present

OFFICE CLERK, INTERN Affordable Private Education Center (APEC) School

May -June 2014

April - June, 2015

SKILLS

Proficient in Microsoft Office (MS Word, MS Excel, MS Power Point, MS Publisher)

Knowledge in writing and reading Mandarin

Knowledge in writing and reading stenography

Knowledge in basic bookkeeping

PERSONAL DATA

Nickname : „Tian

Age : 22 years old

Date of Birth : November 7, 1993

Gender : Male

Marital Status : Single

Citizenship : Filipino

Religion : Roman Catholic

Height : 5‟3” ft.

Weight : 46 kg.

Floor Plan