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Presented by Antoinette Azevedo, e-SubmissionsSolutions.com at Documentation and Training Life Sciences, June 23-26, 2008 in Indianapolis.Life sciences regulatory authorities in North America, Europe and Japan have been developing standards for drug and biologic registration submissions in electronic format for over ten years. The current version of the format—electronic Common Technical Document (eCTD)—has been the recommended format since 2005 and is on the way to becoming mandatory. This presentation will provide an overview of best practices to enable a sponsor to prepare a compliant eCTD for regulatory authority review.A California biotech submitted an eCTD to the US FDA in summer 2005. This company used commercial-off-the-shelf publishing software, experienced consultants, and in-house staff to compile this eCTD. This drug was the biotechs first candidate for commercialization. The biotech was partnered with big Pharma to assist with sales and marketing after the FDA authorized the drug for marketing. The biotech hired a sales force of nearly 200 in anticipation of FDA approval.The FDA issued a refuse-to-file on this eCTD in fall 2005, due to problems with the PDF files and navigability of the content of the submission. The company’s market capitalization dropped 50% overnight. The company had to recompile the submission, by reworking the source files and rebuilding the XML backbone. The new version of the eCTD was resubmitted in early 2006. The FDA accepted the resubmission for review. However, in May 2006 the FDA issued an approvable letter, that meant the drug could be approved in the future if certain conditions were met (meaning yet another delay in being able to market the product, plus additional expense to conduct further clinical studies). In June, 2006, the big pharma company terminated the partnership with the biotech. In July 2006, the biotech laid off their sales force. In August, 2006, the biotech laid off 100 more employees. In September 2006, the biotech had a meeting with FDA to discuss what additional studies and analysis was needed. Finally, in January 2007, the biotech announced plans to resubmit its NDA by end of second quarter 2007.This presentation will describe: * Regulatory and business drivers behind the eCTD format * Technical components of an eCTD * Practical implications of collecting documents and data over the discovery, development, application review, and post-marketing lifecycle phases of a drug or biological product * Global picture for adoption of the eCTD format * Future direction for the eCTD format * Role of electronic document management in the eCTD lifecycle * Top 12 Issues FDA Has with eCTD and how to avoid them * Preparing submission-ready source documents and data for submission in eCTD * Whether to purchase an eCTD publishing system or to outsource. * How to prepare for the technical challenges of eCTD
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Copyright 2008 e-SubmissionsSolutions.com 1
Preparing Compliant eCTD Submissions
Antoinette Azevedo, President e-SubmissionsSolutions.com
DocTrain Life Sciences, Indianapolis, IN24 June 2008
Copyright 2008 e-SubmissionsSolutions.com 2
Agenda
RTF Case StudyWhat Can Go Wrong?How to Assure Compliance of Source Files?eCTD WorkflowQuestions & Discussion
Copyright 2008 e-SubmissionsSolutions.com 3
Four Keys to eCTD Success
Content
Standards Technology
Process
Copyright 2008 e-SubmissionsSolutions.com 4
Refuse-to-File (RTF) Case Study
Copyright 2008 e-SubmissionsSolutions.com 5
The Guidance on RTF . . .
July 2006, US FDA, “Providing Regulatory Submissions in Electronic Format – Human Pharmaceutical Product Applications and Related Submissions Using the eCTD Specifications,” Revision 1, 7087rev.pdf.
Copyright 2008 e-SubmissionsSolutions.com 6
A Picture through Stock Price
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Summer 2005
Small California Biotech-- Submits NDA in eCTD format to FDA CDER
eCTD publishing systemPDF toolkitElectronic document management systems
DocumentumOpenText LiveLink
ConsultantsPDF preparationeCTD publishing & QC
Copyright 2008 e-SubmissionsSolutions.com 8
The Business Overview
NDA is company’s first candidate for commercializationCompany is partnered with big pharma who will assist with international sales and marketing post-approvalCompany hires 200 person sales force in anticipation of approval
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Fall 2005
FDA issues Refuse to File (RTF) under PDUFA timeline
Inadequacy of individual PDF filesNavigability of content of submission
Market capitalization drops 50% overnightAnalyst conference call
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Early 2006
Small biotech prepares resubmissionRework source filesRework CTD folder/file structureRebuild XML backbone
FDA accepts resubmission for review under PDUFA timeline
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May 2006
FDA issues “approvable” letter under PDUFA:
Drug could be approved in future if certain conditions could be met“Conditions” to be determined in future meeting with FDA
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June 2006
Big pharma company withdraws from partnership
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July 2006
Small biotech lays off sales force
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August 2006
Small biotech lays off more than 100 additional employees
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September 2006
Small biotech has meeting with FDA concerning “approvable” conditions
Additional studies requiredAdditional analysis required
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January 2007
Biotech announces plans to resubmit NDA by 2Q2007
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August 2007
FDA accepts NDA for reviewFDA sets PDUFA action date of 12 December 2007
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December 2007
Company Announces Sale and Leaseback of Real Estate Assets
Deal valued at $109MNet $61M after fees, expenses, etc.Leases back corporate headquarters
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December 2007
FDA issues “approvable” letter under PDUFA deadline:
Objective/subjective trial in elderlyComparator safety studyPreclinical evaluation during 3rd trimester of pregnancy
Company cuts half its workforceCompany prepares meeting request to FDACeases all clinical development and pre-commercialization activities for candidate drug
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January 2008
Founder-President-CEO resigns after 14 years of serviceGranted a formal meeting with FDA during 1Q08 to discuss 2007 Approvable Letter
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February 2008
Hope springs eternal . . . $20.0 million upfront license fee paid for drug candidate rights for JapanBalance sheet assets of $276.7 million
10 indications Three programs in Phase 1-2 for 7 indicationsThree research programs
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What Can Go Wrong with an eCTD?
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FDA’s Top 12 Issues for eCTD Success*12. SPL must be in “SPL” folder
11. Use elements and leaf titles correctly
10. Always reference all files in the XML backbone(s)
9. Include Module 1 in All eCTD Submissions
8. Make sure all application numbers are 6 digits
7. Make sure all sequence numbers are 4 digits
6. Do not use node extensions
5. Verify that all MD5 checksums are correct
4. All documents should conform to eCTD granularity
3. All XML must use standard components
2. Be sure all PDF hyperlinks & bookmarks are correct
1. Include TOCs in all PDF documents
*Source: Virginia Ventura, FDA CDER Office of Business Process Support
Copyright 2008 e-SubmissionsSolutions.com 24
Technical Issues with eCTD*
12. SPL must be in “SPL” folder
11. Use elements and leaf titles correctly
10. Always reference all files in the XML backbone(s)
9. Include Module 1 in All eCTD Submissions
8. Make sure all application numbers are 6 digits
7. Make sure all sequence numbers are 4 digits
6. Do not use node extensions
5. Verify that all MD5 checksums are correct
3. All XML must use standard components
*Source: Virginia Ventura, FDA CDER Office of Business Process Support
Copyright 2008 e-SubmissionsSolutions.com 25
Technical Issues with Source Files*
4. All documents should conform to eCTD granularity
2. Be sure all PDF hyperlinks & bookmarks are correct
1. Include TOCs in all PDF documents
*Source: Virginia Ventura, FDA CDER Office of Business Process Support
Copyright 2008 e-SubmissionsSolutions.com 26
What is CTD/eCTD?
Module 1Regional Info
Module 3Quality
Module 4Safety
Module 5Efficacy
2.1 Table of Contents
2.2 Introduction
2.3 Quality Overall
Summary
2.4 Nonclinical Overview
2.5 Clinical Overview
2.6 NonclinicalSummary
2.7 Clinical Summary
Module 2SummaryModule 2Summary
Module 1 Not part of CTD
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What is CTD/eCTD?
Submission “nda121212”Sequence “0000” with 5 modulesSequence “0002” with 4 modules
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Where is XML Required? “XML backbone”
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As the FDA Sees an eCTD
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Where is XML Required? Module 1 Regional
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Where is XML required? Structured Product Labeling (SPL)
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Where is XML required? Module 4 Study Tagging File (STF)
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STF for Module 4
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Where is XML required? Module 5 Study Tagging File (STF)
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STF for Module 5
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Potential Problems with XML
Sponsor’s hand coding of XMLeCTD publishing vendor misinterpretation of XML document type definition (DTD)Sponsor’s usage of eCTD publishing systemeCTD publishing vendor not providing enough guidance and control of user actions
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What is XML?
Document/data interchange standardOriginated from SGML/HTMLReplaces traditional submission table of contentsRules for individual instances contained in Document Type Definitions (DTD) or Schemas
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What is XML?
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Challenges of eCTD: The Numbers
According to FDA CDER:NDAs will have multiple submissions over their life-cycleOf 10 most active eNDAs:
6 had 111 to 139 submissions1 had 185 submissions1 had 202 submissions
Of eSubmissions:One initial submission had 5478 filesOne eCTD supplement had over 15,000 files
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Challenges of eCTD
Document Authoring -- Creation of PDFs highly dependent on use of word processor
TemplatesStylesCross references – how & to what
Within documentOutside document
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Challenges of eCTDGranularity of content organization
Module 2: Quality, Nonclinical, Clinical summariesModule 3: Quality Module 4: Nonclinical study reports Module 5: Clinical study reports
Regional differencesUS
Integrated Analysis of Safety (IAS—formerly ISS)Integrated Analysis of Efficacy (IAE—formerly ISE)
EUExpert reportsCRFs – in or outCRTs – in or out
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Challenges of eCTDCollecting documents/data from study sites
Case Report FormsCost/time to convert to compliant electronic formatConsistency of organization
Changes of study protocolDifferent CROs involved in different study phasesElectronic Data Capture (EDC)Location of queries & data correction forms (DCFs)
Does my drug’s indication imply need to review CRFs?Which CRFs will I need to submit?
Deaths/Drops/Serious AEsAllOther
Copyright 2008 e-SubmissionsSolutions.com 43
Challenges of eCTDDocuments/data from study sites
DataCan all the data be delivered in electronically-reviewable format?Can I convert from proprietary formats into SAS XPT compliant formats?
ExcelAccessOther
Will the agency review my electronic datasets?StabilityNonclinicalClinical
Copyright 2008 e-SubmissionsSolutions.com 44
Challenges of eCTD
Electronic Document Management Systems (EDMS) vs. Shared File System
How do I know I have the final, approved document?What if the final, approved document changes?What is the effective version for a submission sequence?Do I have the time/budget/resources to implement EDMS?Will the EDMS meet the needs of my entire enterprise?Will the EDMS integrate with my e-Submission publishing process and tools?How do I assure the EDMS is 21 CRF 11 compliant?
Copyright 2008 e-SubmissionsSolutions.com 45
eCTD Challenge: The Granularity
FDA CDER Study Tagging FilesScope – nonclinical & clinical study reportsLifecycle – from initial IND to product end-of-lifeSmall unit of document granularity
Hyperlinking between filesHyperlinking between submission serial numbers
A cultural change for most CROs and authors
Copyright 2008 e-SubmissionsSolutions.com 46
Granularity – Quality Overall Summary
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Granularity – CMC/Quality Drug Product
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Study Report Granularity
Copyright 2008 e-SubmissionsSolutions.com 49
US, EU, Japan Experience To Date
Problems with PDF FilesLacking navigation aids:
BookmarksHyperlinksDocument tables of contents
Absolute paths on hyperlinksSecurityFile formatIncorrect granularityReferencing proprietary style sheets
Copyright 2008 e-SubmissionsSolutions.com 50
Conclusion from Experience to Date
System is needed to produce XML backboneSource documents and data need to be submission-ready & compliant with requirementsSponsors need intimate knowledge of the XML output of their commercial-off-the-shelf (COTS) systemsSponsors must understand how agencies use the components of an eCTD for review
Copyright 2008 e-SubmissionsSolutions.com 51
Four Keys to eCTD Success
Content
Standards Technology
Process
Copyright 2008 e-SubmissionsSolutions.com 52
How to Assure Compliance of Source Files?
Copyright 2008 e-SubmissionsSolutions.com 53
Credits & Disclaimers
MS Word templates courtesy Sage Submissions LLChttp://www.sagesubmissions.com/MS Office version 2000 ProfessionalAdobe Acrobat 2007 Professionalhttp://www.adobe.com/products/acrobat/index.htmlMS Windows XP Professional 5.1 (SP2)ISIToolbox Pharma Edition 5.5.1http://www.imagesolutions.com/Default.aspx?alias=www.imagesolutions.com/isitoolbox
Copyright 2008 e-SubmissionsSolutions.com 54
Credits & Disclaimers
Enfocus PitStop Professional 7.01http://www.enfocus.com/product.php?id=855eCTD sample courtesy GlobalSubmithttp://www.globalsubmit.org/Parsing/validating samples courtesy GlobalSubmit & ING Americahttp://www.ingamerica.com/
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FDA Portable Document Format Specifications
http://www.fda.gov/cder/regulatory/ersr/PDF_specification_v11.pdfExamples follow . . .
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PDF Version 1.4
Options:“Reduce file size”Output by EDMS or eCTD publishing system
Copyright 2008 e-SubmissionsSolutions.com 57
Embed Fonts
Not needed for standard font setsOptions
Converting from MS WordSetting in Acrobat Distiller
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Embed Fonts
OptionsEmbed from within Acrobat Standard or ProfessionalDone on a text blocksNot recommended unless no other option
Copyright 2008 e-SubmissionsSolutions.com 59
Embed Fonts
OptionsEnfocus PitStop ProfessionalDone a line at a timeNot recommended unless no other option
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Page Orientation
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Page Size & Margins
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Source of Electronic Document
Avoid scanning unless no other choiceCreate PDFs from intelligent source
MS Office—Word, Excel, PowerPointOther word processors, spreadsheets, etc.ASCII text
PDFs should be:SearchableCopy & paste to edit in other documents
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If You Must Scan
Document Type Resolution
Handwritten notes 300 dpi (black ink)
Plotter output graphics 300 dpi
Photographs—b&w 600 dpi (8 bit gray scale)
Photographs—color 600 dpi (24 bit RGB)
Gels and karotypes 600 dpi (8 bit grayscale depth)
High pressure liquid chromatography 300 dpi
Copyright 2008 e-SubmissionsSolutions.com 64
Lossless Image Compression for Scanned DocumentsBlack & White Image Color & GrayscaleCCITT Group 4 Fax Zip/Flate
Reduce file sizeNo loss of data
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Image Color Matching
CMYK for displayPantone for printinghttp://www.pantone.com/pages/pantone/index.aspx
Calibrated lookup tables for printersPrinter application support files
Adobe Illustrator, Photoshop, IndesignMacromedia FreehandCorelDrawQuark Xpress
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Hypertext Linking
Navigation improved for PDF documentsHypertext links for:
AnnotationsRelated sectionsReferencesAppendicesTables or figuresFor anything not located on same page
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Table of Contents & Hyperlinks
Hyperlinks designated by blue text or rectangles with thin lines
Blue text for PDFs from intelligent sourceThin rectangles only option for scanned documents
Tables of ContentsHyperlinkedInvisible rectangles and blue text preferred
eCTD publishing system can automate some
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Use Relative Paths for Hyperlinks
eCTD publishing system should generate automatically
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Use Relative Path for Hyperlinks
However!Acrobat still shows relative path
Link report courtesy Image Solutions, Inc. ISIToolbox Pharma Edition Bookmark & Link Auditor, Export Bookmarks and Links
Copyright 2008 e-SubmissionsSolutions.com 73
Bookmarks Hierarchy = TOC Up to 4 Levels
eCTD publishing system should generate automatically
Copyright 2008 e-SubmissionsSolutions.com 74
Bookmarks & Hyperlinks Magnification = Inherit Zoom
Link/Bookmark report courtesy Image Solutions, Inc. ISIToolbox Pharma Edition Export Bookmarks and Links
eCTD publishing system should generate automatically
Copyright 2008 e-SubmissionsSolutions.com 75
Page Numbering Document Page = PDF Page
Copyright 2008 e-SubmissionsSolutions.com 76
Initial View = Bookmarks & Page
eCTD publishing system should generate automatically
Copyright 2008 e-SubmissionsSolutions.com 77
File Naming & Folder/File Path
Use lower cases lettersAvoid special characters except hyphensFile/folder path:
230 characters for full folder/file path64 characters for folder names
eCTD publishing system should generate/truncate automatically
Copyright 2008 e-SubmissionsSolutions.com 78
Verbally Communicated Requirements
Open to TOCOptimize for Fast Web ViewFont size
12 point font for text10 point for tables (9.5 pt)
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Open to TOC Page
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Open to TOC
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Optimize for Fast Web View
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Institute Standards for Data
Inside and outside suppliersDatasets – must have complete documentation
Datasets table of contentsVariable definition file—completeDatasets in SAS transportAnnotated CRF (for human studies)
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Complete Datasets Documentation
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Bookmarking of CRFs
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Four Keys to eCTD Success
Content
Standards Technology
Process
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eCTD Workflow
Copyright 2008 e-SubmissionsSolutions.com 87
eCTD Single “Document” WorkflowCollect Source
Documents & Data
Verify Completeness
Compile to Single Files or
Study Tagging Files (STF)
Release for Publishing
If incomplete,Incorrect, or
Content revisedPDF Deliverables – Individual FilesBookmarks & hyperlinksTables of contentsPagination 1 through nOptimized for fast web viewingFile Format 1.4
Copyright 2008 e-SubmissionsSolutions.com 88
eCTD Submission WorkflowPrepare Repository
for HandoffInsert Content in
eCTD OutlineInsert Cross-
Document HyperlinksOutput for QC
Set Submission & Document Attributes
• Invalid XML
• Source document changed
• Dead or missing bookmarks or hyperlinks
Adjust Submission & Document Attributes
Issues?
Copyright 2008 e-SubmissionsSolutions.com 89
Components of an EDMS
EDMS Server RDBMS
& File Store
Authoring Client
Rendition Server for PDF Renditions
Scanner
Copyright 2008 e-SubmissionsSolutions.com 90
Components of Submission Publishing System
EDMS Server, RDBMS
& File Store
Publishing Server, & RDBMS
Publishing Client
Web Server
File Server
e-Submission
p-Submission
FDA ESG
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TimeLine for ImplementationImplementation Steps 1Q 2Q 3Q 4Q 5Q 6Q
Gather EDMS & eCTD system requirements; determine validation requirements
Identify potential vendors; select short list
Prepare & issue RFP, reduce vendor list, start negotiations
Order & install hardware; install EDMS software, perform IQ/OQ validation
Train users, help desk, administrators; perform EDMS UAT & PQ validation
Install & validate eCTD software. Produce small submissions – INDs, Annual Reports, Amendments, Supplements, Safety Updates
Produce marketing application & submit
Copyright 2008 e-SubmissionsSolutions.com 92
Consistency ofeCTD across ICH
Sponsors’ systemsability to managelifecycle metadataover drug’s lifetime
Vendors’ ability to offer inexpensive solutions
for multiple eCTD markets’ requirements
eCTD Critical Success Factors
Copyright 2008 e-SubmissionsSolutions.com 93
eCTD: Challenges to Sponsors
Return on Investment (ROI)Cost of systems, training, process redesignCost of noncomplianceSpeed, efficiency
Submission compilationAgency review process
Lead time to application submissionOn-going compliance
Copyright 2008 e-SubmissionsSolutions.com 94
eCTD: Benefits to Sponsors:
Electronic content for sponsor’s internal access(Potentially) faster agency reviewHigher quality agency reviewDemonstrated lower cost of production compared with paperFaster time from database lock to submission
Copyright 2008 e-SubmissionsSolutions.com 95
Status of eCTD Requirements
FDA CDEReCTD mandated January 1, 2008+ for electronic submissions
CBERAccepting both eCTD and eBLASometimes e-submission mandatory (fast-track, rolling submissions)
FDA CDRHGuidances requiredInformal pilots underwayTurbo 510K http://www.fda.gov/cdrh/cesub/index.htmlGlobal Harmonization Task Force (GHTF) and STED
Copyright 2008 e-SubmissionsSolutions.com 96
Status of FDA ESG
e-Sub May 2006 May 2007 Feb 2008 Total
AERS 9,109 12,917 247,925
CDER 20 1,009 15,931
CBER 6 101 2,146
CDRH 153 75 3,364
CVM 414
Totals 9,228 14,201 269,780
Copyright 2008 e-SubmissionsSolutions.com 97
Business Case for ESG
1500 submissions (non-AERS)Manual submission of electronic media & supporting paper = $111,183ESG startup (training, security certificates, hardware) = $30,999 . . . $20.00+
Time/resource efficiency for Sponsor & Agency
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Business Case Against Paper
10 copies, 100 volume submission$163,290 Total
$147,000 = printing$5,790.00 = binder materials$10,500.00 = shipping
Does not include labor to assemble, page stamp, manual TOCs, binding, QC, labeling, packing
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Four Keys to eCTD Success
Content
Standards Technology
Process
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Status of eCTD Requirements
EU/Japan/CanadaPDF reviewers’ aids accepted along with paper volumeseCTD dependent on each country’s information technology infrastructureNeeds early & frequent communication to determine ability to accept & review
Rest of WorldHighly dependent on information technology infrastructure to review e-submissions
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EMEA eCTD Statement of Intent
1 July 2008 – accept eCTD or non-eCTD electronic-only1 January 2009 – strongly recommend eCTD or non-eCTD; paper an exception1 July 2009 – strongly recommend eCTD; paper and other formats an exception
All applications (new and existing)All submission types for Centralised ProcedureRapporteurs & CHMP members receive no paper or other electronic formats beyond this date
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Japan eCTD Experience
MHLW statistics as of December 2007:Original Applications = 6 (13 sequences)Reference Applications = 52 (70 sequences)Total = 58 (83 sequences)
Free eCTD ValidatorIntegrating eClinical Trial and eSubmissionthroughout drug development lifecycle
CDISC standars for clinical trial data
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Health Canada eCTD Transition
Phase 1 – Co-submissionOriginal Submission: eCTD Format on CD and DVD along with full paper-based submission in CTD formatSubsequent Submissions: Continue use of both formats
Phase 2 - Hybrid submissionOriginal Submission: eCTD format on CD and DVD along with Module 1 and 2 only in paper-based CTD formatSubsequent submissions: Submit Modules 1 & 2 in both formatsOriginal & Subsequent Submissions: Modules 3 to 5 may be subjectto print-on-demand requests
Electronic-only Original Submission: eCTD format with no accompanying paperSubsequent submissions: Do not revert to paper-based CTD
Copyright 2008 e-SubmissionsSolutions.com 104
Health Canada: Criteria for Participation in the Hybrid Filing Format Pilot
Guidance Comparison
January 25, 2006(for pilot beginning on June 30, 2006)
December 31, 2007(effective immediately)
Candidate submission types
Submission has priority review statusSubmission qualifies under the Notice of Compliance with conditions (NOC/c) policyHealth Canada does not have capacity or ability to perform electronic reviewSubmission to be assigned to a reviewer on contract or a teleworker
New Drug Submissions (NDSs), Abbreviated New Drug Submission (ANDS), Supplement to a New Drug Submission (SNDS), Supplement to a Abbreviated New Drug Submission (SANDS)NDS labeling only if the original submission was filed in the co-submission or hybrid filing formatsNotifiable Change submissions and annual updates of Notices of Change related to a previously filed eCTD submission that was filed in the hybrid filing format
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Health Canada: Criteria for Participation in the Hybrid Filing Format Pilot
Guidance Comparison
January 25, 2006(for pilot beginning on June 30, 2006)
December 31, 2007(effective immediately)
Conditions where candidate will not be considered
Submission has Priority Review statusSubmission qualifies under the Notice of Compliance with conditions (NOC/c) policyHealth Canada does not have the capacity and ability to perform an electronic reviewSubmission to be assigned to a reviewer on contract or a teleworker
Health Canada does not have the capacity and ability to perform an electronic reviewSubmission to be assigned to a reviewer on contract
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Health Canada: Implementation Considerations
Issue Co-Submission (Guidance Section 6.1)
Hybrid Submission (Guidance Section 6.2)
Electronic-only Submission (Guidance Section 6.3)
Paper content Complete paper-based CTD format
Modules 1 & 2 in paper No paper
Legal record Paper-based submission eCTD submission eCTD submission
Signature Wet ink signature required
Digitized or scanned copy of signed document
Electronic signature
Letter of Attestation
Stating that material in eCTD format exactly matches material in CTD
Stating Modules 1 & 2 in eCTD format exactly matches material in CTD
Not applicable
Technical pre- submission consultation
Recommended Required To be determined
Print on demand
Not applicable <500 pages – done by Health Canada>500 pages – done by
sponsor on request
To be determined
Copyright 2008 e-SubmissionsSolutions.com 107
FDA Status--Part 15 Hearing
Request for public input to influence development of new policy/regulation
What do you think about an all-electronic submission environment?What do you think about implementing an electronic platform to promote electronic sharing and exchange of research and regulatory information?
Public rule being written to mandate electronic submissions across all Centers of FDA—”years” to reach final ruleRFI issued for public-private partnership to implement all-electronic submission environmenthttp://www.fbo.gov/spg/HHS/FDA/DCASC/e-Platform-RFI/listing.html
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FDA Datasets Status -- Study Data Tabulation Model (SDTM)
FDA Public Meeting February 1, 2005http://www.fda.gov/oc/datacouncil/presentations.htmlSteps being taken by FDA to require submission in electronic format:
Stability datasets – HL7Animal datasets – tabulation & analysis-readyHuman datasets – tabulation & analysis-ready
Profound change from business as usualAgencySponsorsCROsVendors
Additional resources:http://www.cdisc.org/http://www.hl7.org/
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FDA Status—Electronic Submission Gateway (ESG)
May 2006 – implemented Electronic Submission Gateway to enable fully-electronic bidirectional communicationhttp://www.fda.gov/esg/If sponsor has electronic signature policy & technology in place, no paper is required with submissions
Forms (1571, 356h) and documents which require original wet signature on hardcopyAcceptable formats
Scanned signaturesDigital signaturesFlattened digital signatures
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FDA Status--RPS
Regulated Product Submission (RPS) under development
Create one model for submission of regulated product information
Framework for sponsors to send regulatory informationReviewers able to consistently locate requisite content
Animal and human products—human therapeutics, medical devices, food additives, veterinaryWorldwide use
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FDA Status--RPS
Development under HL7Randy Levin of FDA CDER one of three Co-ChairsHL7 being recognized as standards body by ICH
StatusJune 2005 RPS Project initiatedSept. 2006 first test submission to FDA2010+ implemented as extension to eCTD
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RPS--More Information
RCRIM’s TC: https://www.hl7.org/Special/committees/rcrim/index.cfmRPS Information Pagehttps://gforge.nci.nih.gov/plugins/wiki/index.php?Regulated%20Product%20Submission&id=234&type=gHL7 toolshttps://www.hl7.org/Library/data-model/V3Tooling/toolsIndex.htm
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FDA—SPL Resources
Providing Regulatory Submissions in Electronic Format – Content of Labelinghttp://www.fda.gov/cder/guidance/6719fnl.pdf
SPL Standard for Content of LabelingQ&Ashttp://www.fda.gov/cder/guidance/7074fnl.pdf
FDA proposes to perform Indexing of SPL:http://www.fda.gov/cder/guidance/7662dft.pdf
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FDA Data Standards Council
http://www.fda.gov/oc/datacouncil/Structured Product Labeling
Drug RegistrationDrug Listing
Regulated Product SubmissionCDISC Data StandardsStability Data Standards
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FDA Resources for CTD
Regulatory Submissions in Electronic Format –General Considerationshttp://www.fda.gov/cder/guidance/4156dft.pdf
eCTD Backbone Files Specification for Module 1http://www.fda.gov/cder/regulatory/ersr/Module1Spec.pdf
eCTD Backbone Files Specification for Modules 2 through 5http://www.fda.gov/cder/regulatory/ersr/module2-5spec.pdf
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FDA Resources for CTD
eCTD Backbone Files Specification for Study Tagging Files (STF)--Module 4 & Module 5http://www.fda.gov/cder/regulatory/ersr/FDA%20implementation%20of%20STFv2-6.pdf
Comprehensive Table of Contents Headings and Hierarchyhttp://www.fda.gov/cder/regulatory/ersr/5640CTOC-v1.2.pdf
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FDA Resources for CTD
Study Data Specifications--Datasetshttp://www.fda.gov/cder/regulatory/ersr/Studydata-v1.3.pdf
Portable Document Format Specificationshttp://www.fda.gov/cder/regulatory/ersr/PDF_specification_v11.pdf
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Summary
EU & Japan & Canada – eCTD preferred format for electronic; CTD required format for paperUS – CTD preferred format for paper Rest of World-- ability to accept & review varies widelyeCTD preferred format for e-Submissions eCTD remains optional except FDA CDER Paper submissions required by most countries
Agency cannot legally accept electronic-onlyAgency IT infrastructure inadequate to perform electronic review
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eCTD Success! Critical Success Factors:Faster time to marketHappier stockholdersGreater employee & management satisfactionLower cost of productionSimultaneous global submissionsHealthier patients
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Questions & Discussion
Antoinette Azevedo, President & CEOe-SubmissionsSolutions.com
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