3. Offer Letters CHC Clearance and start date BSC drafts letter
to new hire candidate and routes to department for hiring manager
signature Dept returns letter to BSC BSC mails offer letter Once
returned, copy of signed letter forwarded back to department for
completion of HRM form 3
4. Purchasing Updates 4
5. 5
6. FY 12 Year End DeadlinesDates will be published mid
May.Preliminary review is that there should bemore time for
submission of both FY 12and 13 than in previous years. 6
7. PO Attachments Quotes Contracts Other Purchase related items
No transmittal slips needed 7
8. Pcard Changes Reviews for all cardholders will be once every
2 years; high risk transaction items will be reviewed annually.
Desk reviews will occur for all transactions. May use card for
purchase of services that do not include terms and conditions and
on local funds. No state funded purchases of services allowed.
Memberships may be paid from local funds. Personal purchases still
not allowed. Any and all will result in a 30 days suspension of
card and additional training. 8
9. Pcard Changes Continued Level One Sanction report issued for
split transactions, missing receipts, ads, entertainment/travel
expenses. Level Two Sanction 30 days suspension of card and
required training issued for purchasing prohibited items (gift
cards, gift certificates, chemicals), loss of card, 2nd occurrence
of level one sanction. Level Three Sanction permanent closure of
card for a repeat of a level two sanction. 9
10. Buyer Teams/Department Liaisons Team Approach to
departmental purchases Purchasing questions/needs answered through
Buyer Liaison Listing by departments will be forthcoming 10
11. Payment ProcessingPayment processing should be very
seamless if all thecomponents necessary for the payment are in
place.However, that is not always the case. 11
12. Payment Processing in a Perfect World Goods Receiving PO
sent to received orPO created document vendor services created
delivered Invoice Payment Invoice mailed by Processed matches PO
vendor to BSC* *Invoices handled on a first in, first out basis
12
13. Challenges to Payment Processing Invoices submitted by the
vendor directly to Invoices that arrive Partial Shipments with the
department rather without a PO # full invoicing than per the terms
of the PO Shipments directly to One invoice split by Not using
department departments more than one PO Pcard when applicable
Special Handling requests 13
14. Workflow Queue 14
15. Great Example 15
16. Making the Process WorkCommunication is the key must flow
both waysVendor must send invoices directly to BSCMultiple deptids
on requisition/PO this is a futureimprovement that we hope to
bringStandardization of business practices 16
17. 2080 Transition Effective May 1, 2012 Annualizing Hourly
Rates Who does this impact?Employees who work a partial month due
to hire, term or dock 17
18. What does it mean? 2080 is an hourly rate based on 40 hours
worked per week for 52 weeks a year An employees hourly rate of pay
will be the same each month. Do not need to know number of work
days in a month Dock rate is always the same Lump Sum Payments are
easier to calculate and understand 18
19. How many working hours in a year? 12 Month: 100 % = 2080
(52 x 40) 75% = 1560 (52 x 40 x .75) 50% = 1040 (52 x 40 x .5) 9
Month: 100% = 1560 (9/12 x 2080) 19
20. How is it done? Divide the Base Annual Salary by 2080 =
hourly rate of payExample: $32,000.00 / 2080 = $15.38 per hour
$32,000.00 / 1560 = $ 20.51 per hour 20
21. Example of Current Method (Base Annual Salary $
32,000.00)Current Rate of Pay Priorto May 2012April: 168 hours
$15.87 per hourMay: 184 Hours $14.49 per hour2080 Annualized
SalaryApril: $15.38 per hourMay: $15.38 per hour 21
22. HUB FairThursday, June 21 10am to 1pm 22
23. Every year, the creation of paper checksnation-wide uses
more than 674 milliongallons of fuel and add 3.6 million tons of
COto the environment. Imagine the collectivedifference we could all
make by using DirectDeposit. 23
24. Questions?Remember that we have answers on our website,
BSCSolutionclick to get answers. 24
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