11
Using PDF forms to automate conference
registration
2
Adobe Acrobat Professional lets you…
...with minimal infrastructure expenses.
…automate registration for your conference…
The bottomline…
3
What you need to create the form…
A license of Adobe Acrobat 9 Pro Extended.
Adobe Reader or Adobe Acrobat 7.0.5 or above.
What delegates need to fill it in…
4
PDF form
YOU
DELEGATES
Download the PDF form from the conference website.
Fill in the form using Adobe Reader or Adobe Acrobat and submit the form.
If necessary, retain a print copy of the filled-in form for accounting/reference purposes.Double click the filled-in form and add it to a
‘responses’ file.
Review the responses in Adobe Tracker.
Create an archive PDF when all responses have been received.
Export the responses to a CSV spreadsheet.
The workflow…
Host the form at the conference website.
Create the PDF form using Adobe LiveCycle Designer bundled with Acrobat 9 Pro.
Set up the form for distribution.
5
Click this icon to view the
filled-in PDF.
Fields of the form
Number of responses; one response per tracker row
A closer look at the Adobe Response Tracker
6
So where’s the sample?
Well, here!
For guidelines on creating and distributing a form, see http://bit.ly/Kr1jw. For user guidelines on submitting a distributed form, see http://bit.ly/35bQHv.
7
After distributing the form, do not modify the [form name]_distributed.pdf file until you upload it.
Have a distribution list of the intended recipients
Have a dedicated webmail ID as part of the DL. Use this ID to send an auto-acknowledgement mail to the participants.
Add the filled-in forms to the responses file every few days.
Back up the responses file frequently.
Recommended practices
8
Automatic collection of form responsesEasy printability of forms as against HTML formsForm responses can be redirected to a separate folder using a simple Outlook rule or a webmail filterForm responses can be archived and exported to MS Excel for analysisMinimal infrastructure required at the delegates’ and organizers’ ends
Benefits
9
About the author…
Samartha Vashishtha works as a technical writer with Adobe Systems. He is also a bi-lingual poet and a keen follower of technology trends.
If you are on Twitter, follow him at http://twitter.com/samarthav.
Direct queries or feedback on this presentation to [email protected].
That’s all folks!
Recommended
