USDA USDA Civil Rights Civil Rights and and Child Nutrition Child Nutrition ProgramsPrograms
USDA Civil RightsUSDA Civil RightsBenefits of Child Nutrition
Programs are made available to all eligible participants in a non-discriminatory manner.
All sponsors must implement Civil Rights requirements
Discrimination is…Discrimination is…
Different treatment Makes distinction from others
Either intentionally, by neglect or by the actions or lack of actions
Based on the protected classes.
Protected ClassesProtected ClassesRace Color National origin AgeAge
Sex Sex DisabilityDisability
Recognizing a Recognizing a Civil Rights ComplaintCivil Rights ComplaintA Complaint of unequal treatment may be submitted:◦Verbally◦In WritingOr it may be observed Observed
Discrimination Discrimination Occurs:Occurs:
…when an individual or group of individuals are:Delayed benefits or services
Denied benefits or services
Treated Differently than others to their disadvantage
Given Disparate Treatment
The 4 The 4
““D”sD”s
Complaint Procedure PlanComplaint Procedure Plan
Sponsors are required to develop and implement a written procedure to handle any discrimination complaint that may be received.
How Long Does Someone Have How Long Does Someone Have To File a Complaint?To File a Complaint?
File a complaint within 180 days of the alleged discriminatory action.
Where Do They Send The Where Do They Send The Complaint?Complaint?
Person making complaint may choose to:
Contact USDA directly or Contact ODE CNP directly, orNotify the sponsor of their complaint Sponsors must forward all
discrimination complaints received regarding Child Nutrition to ODE within 3 working days
CR Complaint CR Complaint ProcedureProcedure
1. CR Complaint Received by Sponsor
2. CR Complaint Documented In CR Complaint Log
3. Sponsor gives person making complaint a CR Complaint Form and/or Sponsor Completes CR Complaint Form with Complainant Make any reasonable accommodation for any disability ( e.g. not able to read or write)
1. If the CR Complaint Form is returned to Sponsor, Sponsor Forwards Complaint Form to ODE within 3 Working Days
Civil Rights Complaint Civil Rights Complaint LogLog
Log must be dated and kept for 3 years + current year, even if no complaints have
been received
CR Complaint FormCR Complaint Form
CR Complaint Form readily available at all sites
Sponsor must make every attempt to help complainant. Reasonable accommodation for complainant with disability
If complainant returns CR Complaint Form to sponsor, it must be forwarded to ODE within 3 working days of receipt by sponsor
Nondiscrimination Statement – Nondiscrimination Statement – Long versionLong version
In accordance with Federal law and U.S. Department of Agriculture policy, this institution is prohibited from discrimination on the basis of race, color, national origin, sex, age, or disability.To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, SW, Washington, DC 20250-9410 or call, toll free (866) 632-9992 (Voice). TDD users can contact USDA through local relay or the Federal Relay at (800) 877-8339 (TDD) or (866) 377-8642 (relay voice users). USDA is an equal opportunity provider and employer.
Nondiscrimination Nondiscrimination Statement - Short Statement - Short versionversion
“This institution is an equal opportunity
provider”
The Non-discrimination The Non-discrimination Statement is Needed on Public Statement is Needed on Public Information Materials Information Materials Mentioning the CACFPMentioning the CACFP
• Enrollment Forms
• Menus
• Employee Handbooks
• Newsletters
• Brochures
• Parent Handbooks
• Print or broadcast advertisements
• Flyers
• Websites
““And Justice For And Justice For All”All”
Poster must be placed in a
prominent area where
participants and potential participants have ready
access
Racial and Ethnic Data CollectionRacial and Ethnic Data Collection
It is It is optionaloptional for participants to provide for participants to provide Sponsors with Racial and Ethnic Sponsors with Racial and Ethnic information.information.
However, it is a However, it is a requirementrequirement for for Sponsors to collect Racial and Ethnic Sponsors to collect Racial and Ethnic Data annuallyData annually
Race and Ethnic Categories Data COLLECTION:
Two-Step Format: - separate categories will be used when collecting and reporting Race and Ethnicity.
• Ethnicity will be collected first• Racial designations second
Racial and Ethnic Data REPORTING
• Sponsor must collect and maintain data annually.
• ODE will check Racial and Ethnic data during Administrative Reviews
•Please do not send information to ODE, unless requested!
•
Racial Ethnic Annual Data Racial Ethnic Annual Data Collection FormCollection Form
Oregon Department of Education Office of the Superintendent 255 Capitol St. NE Child Nutrition Programs Salem, OR 97310 (503) 947-5902
Racial Ethnic Annual Data Collection Form
Child and Adult Care Food Programs Sponsor Name:_______________________________________________________________ Date Form Completed:___________________________________________________________
Racial/Ethnic Data
Provide: (1) Percentage breakdown of eligible population by racial-ethnic category
for the surrounding geographical area. Available from ODE - complied census data by county or other area data.
(2) The number of participants enrolled in the CACFP.
No.
ETHNIC
Hispanic or Latino
RACIAL
Asian
Black or African
American American
Indian White
Native Hawaiian or Pacific Islander Other
1. % % % % % % %
2. # # # # # # #
Ethnic Categories
Ethnicity:Ethnicity:
Hispanic or Latino
Not Hispanic or Latino
Ethnic Categories:
Step One
Select One
American Indian or Alaskan Native Asian
Black or African American
Native Hawaiian or Other Pacific Islander
White
Other
Racial and Ethnic data may be collected on CIS or can be collected using a visual
identification.
Step Two
Respondents can select one or more Racial designations:
Summary: Civil RightsSummary: Civil Rights“Must Do List?”“Must Do List?”
Offer any Child Nutrition Program in
a Non-Discriminatory Manner Train staff annually on Civil Rights
and complete the training form. Develop & fully implement sponsor’s
CR Complaint Procedure Make available to all staff CR
complaint forms, CR Log and CR complaint procedure
Summary: Civil RightsSummary: Civil Rights“Must Do List?”“Must Do List?”Prominently display the And
Justice for All posterNon-discrimination statement
must be on all printed materials available to the public which mention USDA and/or Child Nutrition Program meals and snacks
Must offer meals to all participants