TA-01-18-GLC
UNITED NATIONS HIGH COMMISSIONER FOR REFUGEESTEMPORARY APPOINTMENT
Title of Position: Senior Staff Development Assistant, MLCI UnitPosition Number: Temporary AssistanceCategory & Level: General Service, G-5Location: Global Learning Centre
Global Service Centre, BudapestEffective date: ASAPDuration: Temporary Appointment for a period of 3 monthsClosing Date: 7 March 2018
ORGANIZATIONAL CONTEXT
The position is located in the Global Service Center in Budapest. In the context of professionalizing the UNHCR Staff Development function, the incumbent contributes towards shaping and promoting performance and learning culture in UNHCR. S/he supports the learning activities under his/her area of responsibility and provides admin/finance support. Under the direct supervision of his/her supervisor who will provide overall direction and guidance in connection with his/her work, the incumbent will provide full scale administrative support to learning activities in his/her area of responsibility. This includes preparations of cost estimations, stakeholder management with trainers, venues and field offices, learner management with participants and Learning Management System (Learn & Connect) administration.
He/she also will contribute to the preparation of budget submissions and tracks Unit expenditures. She/he will execute decisions taken by his/her supervisor regarding expenditure of funds and is tasked with establishing and maintaining efficient administrative control mechanisms to ensure compliance with UNHCR financial, administrative, and staff rules and regulations.
Additionally, the staff member will contribute to the development and maintenance of learning materials, which involves supporting the work of other colleagues, consultants and other partners in order to maintain the quality and relevance of materials.
The post requires the incumbent to work both internally with other units at HQ's and with field offices, as well as externally with partner organizations and training providers.
S/he will have regular contacts with colleagues, functional teams and groups in UNHCR and will be consulting with subject matter experts from other UN agencies and non-governmental agencies as necessary on various issues with regard to the administration of learning programmes and specific support issues.
FUNCTIONAL STATEMENT
Accountability UNHCR learning activities and workshops are organized to meet operational needs and career goals.
Responsibilities Support the design and delivery of learning programmes, activities and or events including distance
learning, e-learning, coaching, workshop and other approaches. This includes but not limited to providing recommendations on learning activity content, support in the selection of participants, managing the recording system for feedback on the work submitted, gathering permission for use of articles or book excerpts in learning materials, and workshop logistics (including onsite when required).
TA-01-18-GLC
Contribute to the development of written materials, guides and job aides to be used for learning/staff development purposes. Ensure that learning materials are uploaded into the Learning Management System, and that these are duly managed.
Support the Unit’s budget management on a regular basis and track budget expenditures. Assist in the preparation of the unit’s annual strategic, administrative and programme submissions,
budgets. Liaise with the GLC Administration Unit and other UNHCR sections to facilitate payments and prepare
periodic unit expenditure reports and any other ad-hoc reporting needed; compile statistics as required or directed.
Contribute to input on GLC systems and procedure development. Provide support to the assessment and analysis of learning needs, learning methodologies,
development, delivery and evaluation of learning activities as appropriate. Provide clerical support for the unit, searches office files and records relating to a variety of topics for
information and references. Selects information and records in specified formats for use by others in preparing reports, correspondence, technical papers, project or programme plans and general reference documents.
Make travel and hotel reservations, prepares travel authorizations and acts as a training focal point for both facilitators and participants.
Prints, assembles and dispatches information and training material required for the purpose of workshops and other learning activities.
Operate office equipment and is skilled in the use of the below specified software as required. Assist in the preparation and submission of Project Partnership Agreements, procurement processes
and consultancy contracts and/or internship selection. Perform any other related duties as required.
Authorities Enter budget and expenditure data into PeopleSoft. Run periodic expenditure reports in PeopleSoft. Maintain the Unit's electronic and hard copy filing system (eSafe, Sharepoint). Set up and administer learning programmes in the various tools of UNHCR's learning platform.
ESSENTIAL MINIMUM QUALIFICATIONS, PROFESSIONAL EXPERIENCE AND REQUIRED COMPETENCIES
Completion of secondary education with course work/training or its equivalent technical or commercial school in Education, Marketing and/or Business Administration or a related field.
Minimum 5 years of relevant professional experience in progressively responsible functions preferably related to learning management and administration.
Proficiency in Word, Excel, PowerPoint and database management Experience with learning management systems (Cornerstone or similar) Proven ability to manage funds effectively and responsibly, to take initiative in signalling possible
funding/cash flow problems, and to produce reports and updates. Excellent English drafting and communication skills. Fluency in English with good working knowledge of the local or another UN language. Managing Resources. Analytical Thinking. Technological Awareness. Planning and organizing.
DESIRABLE QUALIFICATIONS AND COMPETENCIES
Experience with an Enterprise Resource Management system (such as PeopleSoft). Experience in design, development, delivery and evaluation of learning activities. Experience with distance learning and learning management software. Exposure to UNHCR specific learning/training activities. Facilitation skills. Experience with database applications. Familiarity with humanitarian operations, procedures and refugee issues. Knowledge of another UN language (Arabic/French).
TA-01-18-GLC
ELIGIBILITY
External candidates must be legally present in Hungary at the time of application, recruitment and hire.
SUBMISSION OF APPLICATIONS
If you wish to be considered for this vacancy, please submit your your Personal History Form (P11) and its
supplementary pages (if applicable),motivation letter and CV by e-mail with “LAST name – Senior Staff Development Assistant, MLCI Unit (TA)” in the subject line to: [email protected] by 7 March 2018.
Shortlisted candidates may be required to sit for a test and a competency based interview. Only shortlisted candidates will be notified. No late applications will be accepted.
UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation.
UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).
REMUNERATION
A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, please visit the portal of the International Civil Service Commission at: http://icsc.un.org
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