Shlomo Perets microtype.com

TW notes that cannot be overlooked!

1 Issues with traditional reviews■ Original source files should not be

damaged/affected by the review process■ Inconvenience of comments in e-mail

correspondence, external files■ Difficult to archive comments, replies

and status■ Waste of time for both reviewers & TW

2 Free Adobe Reader XI■ Supports the full set of Acrobat commenting

tools, without having to first enable PDF files for commenting in Acrobat

■ The commented (or form-filled) PDF can be saved in Reader XI

■ Need for user education

3 Often a writer needs to …■ Ask for clarification■ Ask for approval for a change the

writer has initiated■ Add a comment about a missing item

for future reference■ Draw attention to an issue

(e.g. conflicting data, discrepancies)

4 Such notes are best embedded

Seen in context – on page, with adjacent text/graphics

5 Special pgf tag: TWnote ■ Dedicated for “Writer/Reviewer”

questions/comments■ Stand out using

● Color/font● Line above/below (reference page)

■ Optionally autonumbered■ Can be used to produce list of

paragraphs (LOP)

6 Condition tag applied to note■ When a conditional tag (e.g. Comment)

is consistently applied to the note, it is possible to easily hide all notes when a “clean” copy has to be produced

■ Background color (FM10 or later) can be used as the condition indicator

7 TW notes still overlooked?■ Even with all of the above… SMEs and

reviewers do not notice all TW notes and fail to respond

■ You can make your notes automatically turn into Comments in the PDF● Even higher visibility, particularly when

reviewers focus only on some pages● Reviewers can simply click in the comment

and type their feedback● Jump from one comment to next in the PDF

8 Recipe for PDF auto comments■ Add a text frame in the Ref Frame Above

(reference page)■ Font, size, color of text are insignificant■ Define a variable with PS code such as:

[ /Name /RightArrow /Open true /Color [1 0 1] /Title (Please reply) /Rect [0 0 20 20] /Contents () /ANN pdfmark

■ Insert the variable in the text frame■ Mark text frame as “PostScript Code”* When using FrameMaker-to-Acrobat TimeSavers, ending should be: /ANN pdf

9 Optional: “WillClose” JS action

When the PDF file is closed, a note reports number & location of pending TW notes■ Manually: in Acrobat, Javascript panel >

Set Document Actions, and set the “Document Will Close” action

■ Can be automated with TimeSavers (hypertext marker inserted once in FM or in the configuration file)