Transparency Agenda
Procurement and Contracting
Michael Hill / Liz StavreskiEfficiency & Reform Group
UNCLASSIFIED
Agenda
• Background• Contracts Finder• The process
• Organisation & Registration• Demonstration• Publish a Notice• Upload documents• Withdrawal• Questions
• Annexes - screenshots2
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Contracts Finder
A single system which will provide the following key capabilities
•Transparency and visibility of central government procurement activities (tenders & contracts) to the public (From January 2011)
•The facility for buyers in central government departments and their arms length bodies to publish tender documents and contracts (From January 2011)
•The facility for prospective suppliers to search for opportunities to business with the public sector (from March 2011)
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Contracts Finder - process
By the end of the project:
Contracts Finder
1. Live Opportunities2. Tender documents3. Awards4. Contract documents
Government buyers
· E-procurement systems· OJEU feed
SMEs (Suppliers)
Live opportunities
· Opportunities· transparency notices
find opportunities via search or email alerts
outbound data feedsdata.gov
General public
view transparency notices
Upload data/documents
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Roles
• Business Owner (BO) – responsible and accountable for organisation’s interaction with Contracts Finder. A Senior decision maker.
• Lead Implementation & Governance Manager (IGM) – reports to the BO and establishes / oversees the buyer hierarchy; “team leader” for all IGMs; establishes their local buyer roles; liaises with Contracts Finder support agent
• IGM - looks after local functional hierarchy; establishes local buyers; liaises with buyers and lead IGM; handles first line enquiries; knows local procurement org’n
• Buyer – posts notices and documentation as established by IGM
• Contracts Finder support agent – liaises with lead IGM and responds to request for support re Contracts Finder operations
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Managing the organisation – flat structure
BOLeadIGM
Contracts FinderSupport agent
Buyer Buyer Buyer
On-line help
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Managing the organisation – more complex structure
On-line help
ALB
IGM IGM IGM
NDPBDept functional unit
Support Agent
Central dept.
Business Owner
Lead IGM
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Registration
• (Lead) IGM sets up Buyers for their Group• Buyer receives e-mail• One-off registration with Government Gateway• Apply to be a Buyer• Business Link needs to vet application• E-mail issued inviting Buyer to join (includes Ts&Cs,
instructions)• Buyer agrees to Ts&Cs
Ready for Business!
Contracts Finder – Buyer Journey – starting out
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Transparency related informationERG Guidance (ICT contracts, Tender documents, publication & reporting templates)
http://www.ogc.gov.uk/policy_and_standards_framework_transparency.asp
General enquiries regarding the guidance
Single website for publication of tender documents (“frozen”)
www.businesslink.gov.uk/transparency/procurement
Contracts Finder (available now):
www.businesslink.gov.uk/contractsfinder
Data sets published under Making Public Data Public
www.data.gov.uk
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Contracts Finder – Annexes
Screen shots covering:1. IGM buyer invitation2. Buyer registration3. Buyer log in4. Buyer profile5. Publish a notice & upload document6. Withdraw a notice
Transparency Launch
Opportunities Launch
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(Lead) IGM creates Buyer Invitation
In My Profile select• Buyer Group • Buyer Profile
> Manage Buyers• Invite Buyer• Input
– Buyer Name
– Buyer Email
Buyer receives email
Contracts Finder – Buyer Journey - invitation
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Buyer receives email and links to Contracts finder
Contracts Finder – Buyer Journey -registration
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Buyer >
My Profile
Four events:
1. Log in
2. Publish a Notice
3. Upload documents
4. Withdrawal
Contracts Finder – Buyer Journey – using CF
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Transparency Launch
UNCLASSIFIED
December 2010 January 2011
Target Audience
Central Government Buyers General Public
Purpose • Real-time publishing of new tender and contract notices above £10k
• Migration of ~800 interim solution tender documents
• Public access to tenders and contracts
• Data for reuse via download from Contracts Finder or data.gov.uk
Key Metrics • 80 central government organisations registered as buyers
• New contract and tender notices created ~20 per day
• 1000+ tender and contract documents available (migrated and newly created)
• Promoted to ~1.5 million/month businesslink.gov.uk visits
Activities to support take up
• IGM / buyer events• Email communications to users
• Government publicity with businesslink.gov.uk support
• Link from No.10 website
• Link from Direct.gov and data.gov
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Opportunity Launch
UNCLASSIFIED
April 2011
Target Audience
Public Sector Buyers Suppliers (SMEs)
Purpose • Publishing of public sector opportunities above £10k
• Addition of data feeds from existing eProcurement portals and TED/OJEU
• Access to Transparency Notices for tenders and contracts
Key Metrics • 160 central government organisations on system
• 100+ wider public sector buyer organisations
• 4 automated feeds from e-tendering systems in place (more planned)
• 75,000+ suppliers registered for email notices
• 300 - 400 below OJEU opportunities per month
• All UK OJEU opportunities
Planned Activities to support take up
• Continued engagement with public sector buyer organisations
• Continued engagement with eProcurement data feed providers
• Emails to 400,000 existing businesslink.gov.uk registered users
• Emails to 200,000 Supply2Gov registered suppliers