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Time management is the ability to perform all
your necessary functions (either at home or at
work) at the right time, and in a way that is stressfree and enjoyable.
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SIGNS OF LACK OF TIME MANGEMENT
Doing the work till the last minute.
Searching for lost things frequently.
Messy study table.
Forgotten assigment and tasks.
Tired and unable to concentrate.
Always your answer will be sorry, I had
no time.
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Describing the TaskTypes of goals:
Short term-eg: sem exams
Long term-eg:placememt in LNT
AREAS OF LIFE
Family and Home
Physical and Health
Mental and Educational
Financial and Career
Spiritual and Ethical
Social and Cultural
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Personal& social Duties
Time with family
Cleaning sleeping
Exercise Hooby
Refreshment
Self hygine
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Academic task
Test
Assignments
Records Preparing for Presentations
Preparation for exam
Reading out of box (updating)
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career
Gate ,GRE .ETC..
Interview (aptitude, language skills etc)
Ambitioneg: joining a company
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Points to remember
Enlist all the work
Be specific
Consider your capacity
Set realistic goals Remember the time
Split the tasks
remember the dead lines-Measurement
Examine for necessity Aware of over lapping
Balance between long term and short term goals
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Tr assignment
Maths test
Finishing aptitude work book
Reading a civil related journal eg: master builder
Watching a new movie
Room cleaning
GT record
Visit to a friend home
Registering for a symposium
Preparing for debate which is after two weeks
Cleaning the bike Shopping to buy a new dress
Hair cutting
Playing cricket
Our example:
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Objective of DESIGNING
Designing is the act of prioritizing and
organizing the task which are to be done.
Address the urgent
Accomplish early as possibleSchedule the timing left
Categories the tasks
Get organized
Spend extra time useful
Stress relief
Avoid unnecessary tasks
Fetches effective self management
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METHODS OF TIME MANAGEMENT
ABC analysis
The Eisenhower Method
POSEC method
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ABC ANALYSISHow would prioritize this list of daily tasks?
A ListB ListC List
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A very Important Task
BImportant but not urgent,
CNot urgent nor important.
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work@ sunday
Tr assigment
Maths test
Watching a new movie
Room cleaning
GT record Visit to a friend home
Registering for a symposium
Preparing for debate which is after two weeks
Cleaning the bike
Shoping to buy a new dress
Hair cutting
Playing cricket
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1. Tr assigment
2. Maths test
3. GT record
1. Registering for a
symposium
2. Preparing for
debate which is
after two weeks3. Hair cutting
4. Room cleaning
1. Shoping to buy a
new dress
2. Watching a new
movie
3. Visit to a friendhome
4. Cleaning the bike
5. Playing cricket
A BC
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THE EISENHOWER METHOD
It is also called as Quadrant methodEvaluated using the criteria Urgency according to
theirquadrants
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URGENT NOT URGENT
IM
PORTANT
NOTIMPORTANT
1 2
3 4
Maths test
Tr assigment
Gt record
1.Registering
2.Preparing
for debate
1.Hair cutting
2.Roomcleaning
1.Shoping
2.movie3.Visit friend
4.Cleaning
5.Playing
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POSEC METHOD
Prioritize by Organizing, Streamlining, Economizing andContributing.
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POSEC METHOD
-Prioritize the time-Set realistic goals.
- List the tasks that need to be
accomplished
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POSEC METHOD
-Things which have toaccomplished regularly to be
successful.
-eg. (Family and Finances)
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POSEC METHOD
-Things you may not like to do,but must do.
-Eg(Work and asigment)
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POSEC METHOD
-Things you should do or mayeven like to do, but they're not
urgent.
-Eg(Pastimes and Socializing)
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POSEC METHOD
-By paying attention to the fewremaining things that make a
difference.
-Eg (Social Obligations).
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Organising:
First assign timings according to thepriorities
Give appropriate timing
Assign one task at a time
Include ADVANCE timing for the task
Establish limits
Consider your biological prime time.
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To do list-keep in eye sight
PDA PERSONAL DIGITAL ASSISTANCE
Smart Phones Personal computers time apps
Personal assistance
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Proceed
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Be flexible:
-try to get adopted with theenvironment.
Not Delegating:-wanting to d all your self
Do the right thing right:-do it at right as you planned.
Consider your biological prime time:
-never compromise your health.
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Avoid being a perfectionist:
-do it smart rather than do it hard.Focus on your goal:
-one task at a time.-never shuffle things.
Analyze how time is spent:-after the task completed analyse
your efficiency.
Reward your self:
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prevent
Identifying the time thives.
Dealing with procastinationDealing with Interruptions
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Time theives)
Social networking.
Watching TV.
Idle chat, gossip andtelephonic talk.
Fretting over personal
problems.
Day-dreaming. Looking for perfection.
Poor Physical Setup.
Poor Networking.
Bad Attitude. Diversion.
Leaving tasks unfinished
(
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Procrastination(International
thief)procrastination is a act of Postponement without aRealistic or acceptable reasons
Unpleasant tasks-Not comfortable
Complex projects-feeling difficult
Fear of failure
Lack of interest
Perfectionism Distraction, lack of focus
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Over coming procrastination
Be consistent.
Start from small tasks.
Reach the target Never give up
Learn to say no
Reward your self
Try try try until you suceed
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Dealing with Interuption
-it will be never the way as we planned.
Learn to say gentle NO s.
You cant do everything
Dont undertake things you
cant complete Remain consistent to your
goals
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4 steps to say gentle no
1. Listen
-giving full attention
-fully understand
2. Say No politely but firmly right away
3. Give your reasons, if appropriate
4. Offer alternatives, if possible
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CONCLUSION
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9. Is The Jar Full?
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"No," he said, "that's not reallythe point.
The point is this:
Put theBig Rocks
in First
h ll i
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From the Illustration:
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