TIME MANAGEMENTTIME MANAGEMENT
WHAT IS TIME MANAGEMENT?WHAT IS TIME MANAGEMENT?
1) IT IS A DISCIPLINE WHICH 1) IT IS A DISCIPLINE WHICH WITHIN ITSELF REQUIRES WITHIN ITSELF REQUIRES PRACTICE AND PATIENCE.PRACTICE AND PATIENCE.
2) IT IS A BALANCE BETWEEN2) IT IS A BALANCE BETWEEN
ORGANIZATION AND ORGANIZATION AND
EFFECTIVENESS.EFFECTIVENESS.
3) TIME MANAGEMENT IS MAKING 3) TIME MANAGEMENT IS MAKING
THE RIGHT CHOICESTHE RIGHT CHOICES
TIME NUTSTIME NUTS
THESE ARE POTENTIALLYTHESE ARE POTENTIALLY
VALUABLE TRAITS TURNED INTOVALUABLE TRAITS TURNED INTO
LIABILITIES.LIABILITIES.
1.OVERORGANIZED PERSON1.OVERORGANIZED PERSON
A. ALWAYS MAKING LISTS, A. ALWAYS MAKING LISTS, UPDATING AND LOSING DATA.UPDATING AND LOSING DATA.
B. MAKING SURE EVERYTHING B. MAKING SURE EVERYTHING
IS COVERED.IS COVERED.
C. MORE INTERESTED IN C. MORE INTERESTED IN
FEELING ORGANIZED THAN FEELING ORGANIZED THAN
ACTUALLY DOING ANYTHING.ACTUALLY DOING ANYTHING.
2. THE OVERDOER2. THE OVERDOER
A. DOING TOO MANY THINGS A. DOING TOO MANY THINGS ATAT
ONCE WITH LITTLE QUALITY.ONCE WITH LITTLE QUALITY.
B. MANY TIMES GOING IN THEB. MANY TIMES GOING IN THE
WRONG DIRECTION DUE TOWRONG DIRECTION DUE TO
THE LACK OF PLANNING. THE LACK OF PLANNING.
3) THE TIME NUT3) THE TIME NUT
A. MUST ACCOUNT FOR A. MUST ACCOUNT FOR
EVERY SECOND.EVERY SECOND.
B. WORRIES ABOUTB. WORRIES ABOUT
OTHERS WASTING TIME.OTHERS WASTING TIME.
TIME MANAGEMENT TIME MANAGEMENT DISCIPLINEDISCIPLINE
IN ORDER TO BE EFFECTIVE ININ ORDER TO BE EFFECTIVE IN
YOUR TIME MANAGEMENTYOUR TIME MANAGEMENT
YOU SHOULD FOLLOW THIS YOU SHOULD FOLLOW THIS PATTERN:PATTERN:
A. TRANSISTION TIME (QUIET A. TRANSISTION TIME (QUIET TIME)TIME)
1. NOT TO BE DISTURBED1. NOT TO BE DISTURBED
2. USUALLY BEGINS WHEN YOU 2. USUALLY BEGINS WHEN YOU
AWAKEN AND ENDS WHEN AWAKEN AND ENDS WHEN
YOU BEGIN WORK.YOU BEGIN WORK.
3. MAY BE FOUND DURING THE 3. MAY BE FOUND DURING THE
DAYDAY
4. WHILE DOING OTHER 4. WHILE DOING OTHER ACTIVITIES, SHAVING, ACTIVITIES, SHAVING, JOGGING, COMMUTING.JOGGING, COMMUTING.
AVAILABILITY OF TIMEAVAILABILITY OF TIME
WE MUST MAKE TIMEWE MUST MAKE TIME
THROUGHOUT THE DAY FOR THETHROUGHOUT THE DAY FOR THE
FOLLOWING:FOLLOWING:
1.TIME TO BE AVAILABLE FOR 1.TIME TO BE AVAILABLE FOR OTHERSOTHERS
2. UNINTERRUPTED TIME2. UNINTERRUPTED TIME
PRIME TIMESPRIME TIMES
THERE ARE TWO TYPES OF PRIMETHERE ARE TWO TYPES OF PRIME
TIMES:TIMES:
1.INTERNAL..THESE ARE BLOCKS 1.INTERNAL..THESE ARE BLOCKS
OF TIME WHEN YOU DO YOUR OF TIME WHEN YOU DO YOUR
BEST WORK. (EX. 7-10AM) BEST WORK. (EX. 7-10AM)
2. EXTERNAL..THESE ARE 2. EXTERNAL..THESE ARE
BLOCKS OF TIME WHEN YOU BLOCKS OF TIME WHEN YOU
DEAL WITH OTHERS ON THE DEAL WITH OTHERS ON THE
JOB OR SOCIALLY.JOB OR SOCIALLY.
TIME SHARINGTIME SHARING
LEARNING TO SAY LEARNING TO SAY NO!NO! HOW MANY TIMES HAVE YOU HOW MANY TIMES HAVE YOU
BEEN WORKING ON AN BEEN WORKING ON AN
IMPORTANT PROJECT ONLY TO IMPORTANT PROJECT ONLY TO
HEAR “DO YOU HAVE A MINUTE?”HEAR “DO YOU HAVE A MINUTE?”
ALMOST ALL THE TIME. WELLALMOST ALL THE TIME. WELL
HERE ARE TWO WAYS TO REPLY.HERE ARE TWO WAYS TO REPLY.
1. CAN WE REALLY DO THIS IN A 1. CAN WE REALLY DO THIS IN A
MINUTE?MINUTE?
2. I HAVE A MINUTE NOW, BUT IF 2. I HAVE A MINUTE NOW, BUT IF
IT TAKES LONGER WE WILL IT TAKES LONGER WE WILL
HAVE TO DO IT LATER. HAVE TO DO IT LATER.
WHAT IS THE BEST USE OF YOUR WHAT IS THE BEST USE OF YOUR
TIME RIGHT NOW?TIME RIGHT NOW?
DEPENDING UPON WHERE YOUDEPENDING UPON WHERE YOU
MAY BE THROUGHOUT YOUR MAY BE THROUGHOUT YOUR
DAY YOU MUST TRY AND THINK DAY YOU MUST TRY AND THINK
WHAT COULD I BE DOING. WHAT COULD I BE DOING.
YOU MAY FIND YOURSELF YOU MAY FIND YOURSELF
WAITING FOR A RIDE OR WAITING FOR A RIDE OR
SITTING IN A DOCTORS OFFICE. SITTING IN A DOCTORS OFFICE.
THESE ARE GOLDENTHESE ARE GOLDEN
OPPORTUNITES TO CATCH UP OPPORTUNITES TO CATCH UP
ON SOME READING AND OTHERON SOME READING AND OTHER
PROJECTS. PROJECTS.
ORGANIZATION OF ORGANIZATION OF PAPER,MAIL AND MEMOSPAPER,MAIL AND MEMOS
WHEN FACED WITH WHEN FACED WITH
ORGANIZATION OF PAPER ORGANIZATION OF PAPER
FOLLOW THIS ADVICE:FOLLOW THIS ADVICE:
1.HANDLE EACH PIECE OF PAPER 1.HANDLE EACH PIECE OF PAPER
ONLY ONCE. RESPOND ONLY ONCE. RESPOND
IMMEDIATELY WHEN POSSIBLE.IMMEDIATELY WHEN POSSIBLE.
2. PUT YOUR FILES IN PRIORITY 2. PUT YOUR FILES IN PRIORITY ORDER.ORDER.
A. ACTION FILE, TO DO A. ACTION FILE, TO DO IMMEDIATELY.IMMEDIATELY.
B. INFORMATION FILE, TO B. INFORMATION FILE, TO
READ OR ACT ON SOON.READ OR ACT ON SOON.C. DEFERRED FILE, TO BE C. DEFERRED FILE, TO BE
DONE ON LEISURE TIMEDONE ON LEISURE TIME IF AT ALL.IF AT ALL.
THE “TO DO LIST”THE “TO DO LIST”
BASIC AS A, B, C.BASIC AS A, B, C.
A. MAKE A CHECK LIST EACH A. MAKE A CHECK LIST EACH
DAY OF ITEMS T0 BE DONE. DAY OF ITEMS T0 BE DONE.
TRY TO CHECK OFF AS MANY TRY TO CHECK OFF AS MANY
ITEMS AS POSSIBLE, TRY FOR ITEMS AS POSSIBLE, TRY FOR
A A “NO MISS”“NO MISS” DAY. DAY.
1. THERE IS TREMENDOUS 1. THERE IS TREMENDOUS SENSE OF PERSONAL SENSE OF PERSONAL SATISFACTION IN CROSSING SATISFACTION IN CROSSING ITEMS OFF THE LIST.ITEMS OFF THE LIST.
PRIORITIZE ITEMS LIKE THIS:PRIORITIZE ITEMS LIKE THIS:
A’S….YIELD MOST VALUEA’S….YIELD MOST VALUE
B’S….MEDIUM VALUEB’S….MEDIUM VALUE
C’S….LOW VALUEC’S….LOW VALUE
1.FURTHER BREAKDOWN MAY 1.FURTHER BREAKDOWN MAY BE DONE, A-1, A-2, B-1.BE DONE, A-1, A-2, B-1.
2. ITEMS MAY CHANGE FROM 2. ITEMS MAY CHANGE FROM
DAY TO DAY. TODAY’S A’SDAY TO DAY. TODAY’S A’S
MAY BECOME TOMORROW’SMAY BECOME TOMORROW’S
C’S DUE TO OUTSIDEC’S DUE TO OUTSIDE
FACTORS.FACTORS.
THE BATTLE OF THE A’S VS. THE BATTLE OF THE A’S VS. THE C’S.THE C’S.
LET’S FACE IT MOST OF US LET’S FACE IT MOST OF US
WOULD RATHER DO C’S THAN WOULD RATHER DO C’S THAN
A’S. WHY IS THIS?A’S. WHY IS THIS?
A. “A” ITEMS MAY NEVER HAVE A. “A” ITEMS MAY NEVER HAVE
BEEN DONE BEFORE AND BEEN DONE BEFORE AND
THEREFORE SEEM MORE THEREFORE SEEM MORE
DIFFICULT.DIFFICULT.
B. “C” ITEMS TEND TO BE THOSE B. “C” ITEMS TEND TO BE THOSE
ITEMS WHICH HAVE BEEN ITEMS WHICH HAVE BEEN
DONE BEFORE AND DONEDONE BEFORE AND DONE
WELL.WELL.
DEALING WITH “A” DEALING WITH “A” UNPLEASANTNESSUNPLEASANTNESS
OK, THERE IS NO GETTING OK, THERE IS NO GETTING AROUND IT YOU MUST DO AROUND IT YOU MUST DO THOSE A’S. SO, HOWTHOSE A’S. SO, HOW
CAN WE ACCOMPLISH IT.CAN WE ACCOMPLISH IT.
1. DEAL WITH THE 1. DEAL WITH THE UNPLEASANTNESS DIRECTLY.UNPLEASANTNESS DIRECTLY.
2. RECOGNIZE THE GREATER2. RECOGNIZE THE GREATER
UNPLEASANTNESS THAT UNPLEASANTNESS THAT RESULTS IN THE DELAY.RESULTS IN THE DELAY.
3. CREATE ENTHUSIASM THAT 3. CREATE ENTHUSIASM THAT
COUNTERBALANCES THE COUNTERBALANCES THE
UNPLEASANTNESS.UNPLEASANTNESS.
SET UP MILESTONES ON A LONG SET UP MILESTONES ON A LONG
“ “A” PROJECT AND GIVE A” PROJECT AND GIVE
YOURSELF AYOURSELF A
REWARD! REWARD!
THE SWISS CHEESE THE SWISS CHEESE APPROACHAPPROACH
ANYTIME YOU HAVE A HARDANYTIME YOU HAVE A HARD
TO DO OR HARD TO GETTO DO OR HARD TO GET
STARTED “A” PROJECT,STARTED “A” PROJECT,
TAKE SMALL BITES. DON’TTAKE SMALL BITES. DON’T
TRY TO DO IT ALL AT ONCE.TRY TO DO IT ALL AT ONCE.
WHEN YOU HAVE FINALLY WHEN YOU HAVE FINALLY DECIDED TODECIDED TO
DO THE PROJECT CONSIDER DO THE PROJECT CONSIDER THIS:THIS:
1.WHEN TO START1.WHEN TO START
2.WHAT TO DO FIRST.2.WHAT TO DO FIRST.
3. TIME REQUIRED TO 3. TIME REQUIRED TO COMPLETE.COMPLETE.
4. INFORMATION NEEDED4. INFORMATION NEEDED
5. EQUIPMENT OR MATERIALS 5. EQUIPMENT OR MATERIALS NEEDEDNEEDED
6. OTHERS INVOLVED IN THE 6. OTHERS INVOLVED IN THE PROJECTPROJECT
IN CONCLUSION:IN CONCLUSION:
DO YOUR BEST ANDDO YOUR BEST AND
CONSIDER IT A CONSIDER IT A SUCCESS!SUCCESS!
GOOD LUCK WITH YOUR YEARGOOD LUCK WITH YOUR YEAR
AS A DISTRICT OR CLUBAS A DISTRICT OR CLUB
LEADER.LEADER.